In-Demand Administration manager Jobs in Geelong, Vic

Project Mobilisation & Systems Coordinator — Geelong
Employment Hero —Bell Park VIC
- $80,000 - $100,000 a year
- Full-time
- Construction
- AI
4h
Office Manager
Right at Home Geelong —Geelong West VIC
- $60,000 - $80,000 a year
- Full-time
- Analysis skills
- Organisational skills
- In-person
Quick Apply
General Administrative Support Officer
NSW Police Force —Belmont VIC
- $75,728 - $82,329 a year
- Full-time
7d
Project Administrator
AUSSIE SAFETY RAIL PTY. LTD. —Lara VIC
- $70,000 - $80,000 a year
- Full-time
- In-person
- Associate degree
Quick Apply
Part Time Customer Service Coordinator
Civilmart - Precast Civil Industries —Corio VIC
- Part-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick Apply
10d
HR & OHSW Coordinator (Corio Campus)
Geelong Grammar School —Geelong VIC
- Part-time
- Microsoft Office
- Administrative experience
- Working with children
Front Office Manager - Crowne Plaza Geelong
Crowne Plaza Hotels & Resorts —Geelong VIC
- Weekend availability
- Management
- Administrative experience
- Education
8d
Business Administrator
Bupa —Moolap VIC
- Part-time
- Microsoft Office
- Administrative experience
- No degree
HR Manager Australia & NZ
VIVESCIA —Geelong VIC
- Management
- ERP systems
- Microsoft Office
Quick Apply
Full Time Store Manager | Prouds Geelong
Prouds —Geelong VIC
- Full-time
- Customer service
- Employee discount
Quick Apply
Senior Administration Assistant - Mental Health, Drug & Alcohol Service
Barwon Health —Geelong VIC
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Employee assistance program
7d
Resident Services Manager
Ryman Healthcare —Ocean Grove VIC
- Full-time
- Management
- Leadership
16h
Lifestyle Assistant Manager - Ingenia's Lara Lifestyle
Ingenia Communities —Lara VIC
- Full-time
- Remote
- Organisational skills
- Employee discount
Ward Clerk (Grade 1), Heath Wing 6
Barwon Health —Geelong VIC
- Part-time
- Nursing
- Microsoft Office
- Organisational skills
- Employee assistance program
8d
Medical Receptionist
GOLDEN PLAINS MEDICAL CENTRE —Bannockburn VIC
- From $27 an hour
- Part-time
- Medical office experience
- Administrative experience
- In-person
Quick Apply
2d
Senior Adviser, Payroll Services
Deakin University —Geelong VIC
- $96,276 - $103,971 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- Parental leave
- Employee discount
14d
Senior Workplace Relations and Compliance Advisor (Grade 5), People and Culture
Barwon Health —Geelong VIC
- Part-time
- Working with children
- Organisational skills
- Communication skills
- Employee assistance program
Podiatrist
Bluey Mobile Health Group —Geelong VIC
- Full-time
- Remote
- Administrative experience
- Fuel card

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Project Mobilisation & Systems Coordinator — Geelong

Employment Hero -
Bell Park VIC

Apply Now

Job Details

Permanent | Full-time
$80,000 - $100,000 a year
4 hours ago

Qualifications

System administration
Driver Licence
Construction
AI
Document management
ProCore

Full Job Description

AI Job Summary

Demonstrated experience in project coordination, systems administration, or construction support roles.
Hands-on Procore experience, including document control, quality, and safety modules.
Experience leading mobilisation from award through to active construction with startup requirements in place.

Role Type

On-site • Permanent • Full-time • Associate

Pay Rate

$80,000 AUD – $100,000 AUD (Annum)

Description

Keystone Civil is a boutique civil construction firm specialising in road projects, renewables, and pipeline works. Founded in 2013, we have built a reputation for delivering high-quality projects while staying true to our core values of Can Do, Connected, and Committed. With approximately 70 employees, we are not focused on being the biggest but the best at what we do.

We are seeking a Project Mobilisation & Systems Coordinator to join our Geelong team. Reporting to the Construction Manager, you’ll be responsible for launching new projects the right way and making sure our project systems are configured, adopted, and working effectively across the business.

This role suits someone who understands that a well-mobilised project sets the tone for everything that follows. If you’re organised, systems-savvy, and want to make a genuine impact on how projects start and run we want to hear from you.

Your Responsibilities

Lead project mobilisation activities from award through to active construction, ensuring all startup requirements are in place before work commences
Implement and configure project management systems for new projects, including Hammertech for safety and compliance workflows
Drive full adoption and correct use of Procore across active projects document control, ITPs, SWMS, RFIs, and site inspections
Identify gaps in how current systems are being used and work with project teams to close them
Develop and maintain project startup checklists, registers, and mobilisation trackers
Liaise with project managers, site supervisors, and support teams to coordinate mobilisation requirements
Support subcontractor and supplier onboarding through relevant systems
Maintain system templates, folder structures, and controlled document registers
Provide hands-on training and support to site and office teams on system use
Identify opportunities to improve mobilisation processes and system workflows across the business

About You

Demonstrated experience in a project coordination, systems administration, or construction support role within civil or construction environments
Hands-on experience with Procore preferred — including document control, quality, and safety modules
Experience with Hammertech or a comparable safety and compliance management platform highly regarded
Experience with software implementation or system rollouts is highly regarded
Strong understanding of what’s required to mobilise a civil construction project
Organised and methodical, with a high standard of accuracy in document management and record-keeping
Comfortable working across multiple projects and teams simultaneously
Clear communicator who can translate system requirements into practical guidance for busy site teams
Ability to identify problems early and drive solutions without being prompted
Current driver’s licence

Why Keystone Civil?

At Keystone, we value the following qualities, which form part of our selection criteria when we hire:

Can Do: We pride ourselves on helping each other find the best solution. We think beyond what others might see as impossible.

Connected: We build relationships based on a deep understanding of need and impact on others.

Committed: We are ambitious and determined; we use knowledge and innovation to deliver outcomes we are proud of.

If this sounds like you, hit APPLY.

Keystone Civil is an equal opportunity employer. We encourage applications from candidates of all backgrounds.

No external recruiters please.

Company Overview

Keystone Civil is proud to be locally owned and operated since its inception in 2014. First and foremost we employ local labour, local subcontractors and back local business wherever we can.

Apply Now

Refine Your Search

administration manager jobs in geelong, vic

Project Mobilisation & Systems Coordinator — Geelong

Office Manager

General Administrative Support Officer

Project Administrator

Part Time Customer Service Coordinator

HR & OHSW Coordinator (Corio Campus)

Front Office Manager - Crowne Plaza Geelong

Business Administrator

HR Manager Australia & NZ

Full Time Store Manager | Prouds Geelong

Senior Administration Assistant - Mental Health, Drug & Alcohol Service

Resident Services Manager

Lifestyle Assistant Manager - Ingenia's Lara Lifestyle

Ward Clerk (Grade 1), Heath Wing 6

Medical Receptionist

Senior Adviser, Payroll Services

Senior Workplace Relations and Compliance Advisor (Grade 5), People and Culture

Podiatrist

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