SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.
SC2 Demonstrated capacity to work and collaborate with others in a team environment.
SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
SC4 Possess the technical knowledge and expertise relevant to the position.
SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.
SC6 A commitment to professional learning and growth for both self and others.
The successful applicant will be required to work from the schools location at 315 Clarendon Street, Thornbury. Standard hours are 8.15am to 4.36pm Monday to Friday.
Flexible attendance options may be negotiated. Please note we are unable to accommodate requests to work outside of 8am - 5pm.
Recall during school holidays may be required up to 5 days per year, any additional recall days would be negotiated with the successful applicant.
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
¿ Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
¿ Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
¿ Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
¿ Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.
Communication & Liaison
¿ Liaising with staff, students, and parents to provide accurate information and resolve queries.
¿ Maintain confidentiality and sensitivity in all interactions.
Administrative Support & CASES21 Administration
¿ Perform a variety of clerical tasks including filing, data entry, and document preparation.
¿ Communicate with other school regarding student data transfer imports and exports, and missing information.
¿ Ensure all data transfers export and import are processed
¿ Update students' information using the database and funnel
¿ Ensure all students in CASES21 are correct by crossing references between a database excel report and a CASES21 excel report
¿ Ensuring processes are followed with Exiting students
¿ Support account's team with School Activity funds and CSEF
¿ Process activities (camp, excursions, incursions) invoices for payments with Schools Activity Funds or CSEF
¿ Create an international student¿s report using CASES21 and Funnel for the International Education and Partnerships Division
¿ End of year student administration roll over
¿ Coordinate camp and excursion administration by setting up and tailoring the online consent form with all relevant event details
¿ Sharing drafts with the teacher-in-charge and testing linked spreadsheets to ensure accurate data collection.
¿ Update access permissions for key staff, and liaise with Finance regarding any student costs, including excursion payment options and agreed refund timelines where applicable.
¿ Monitor submissions for completeness and liaise with the teacher-in-charge and accounts to compile and maintain student headshots and payment records.Support the Principal Team and Business Manager by completing administrative tasks as directed.
¿ Competent in Microsoft Office Suite, Teams, email/calendar systems, and CASES21
Health, Safety & Wellbeing
¿ Support the school's first aid facilities and provide first aid assistance to students and staff as required (with appropriate training and certification).
¿ Assist in maintaining a safe and supportive environment for all members of the school community.
Skills and Attributes
¿ Excellent verbal and written communication skills, with a strong focus on customer service.
¿ Professional conduct, including confidentiality, discretion, and sensitivity.
¿ Strong interpersonal skills, with the ability to build positive relationships across a diverse school community.
¿ Ability to work flexibly, proactively, and resourcefully in a fast-paced environment.
¿ High-level organisational and time-management skills, with attention to detail.
¿ Ability to remain calm and effective under pressure.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via
[email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
This position requires the successful applicant to have a current First Aid certificate. Virtual School Victoria utilises its own Student Database, in conjunction with CASES21 Administration. Training will be provided.
Prospective applicants are advised to visit the VSV website www.vsv.vic.edu.au
Applications should be prepared in a standard font, preferably Arial or Calibra, at size 11 or 12. Pages should be single sided and have well delineated sections using clear headings. Applicants are advised to include:
1. A cover sheet providing the name of the applicant, record number (where applicable), VIT number, home and email address, telephone number and a telephone number where the applicant can be contacted during business hours.
2. A specific response to each of the five selection criteria of no more than one page per criterion.
3. A separate curriculum vitae that is a summary of experience and qualifications.
4. The names of three referees including contact details, work and mobile phone numbers, email address, current position and relationship to the applicant, and a short explanation as to which selection criteria each referee can best comment on.
Late applications will not be considered.
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All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Virtual School Victoria (VSV) is the state's leading virtual school, offering 280 semester-based courses online, including VCE subjects. With an annual enrolment in excess of 7000 students from Foundation to Year 12, VSV is the largest state government school in Victoria. Around 2700 students are enrolled full time, while around 4300 students, most in Year 11 and 12, complete subjects with VSV while based in other schools.
The VSV student cohort is both diverse and unique. We provide education to:
¿ school-based students who do not have access to the courses they need in their own school
¿ children and young people with chronic physical and mental health circumstances that make it difficult for them to attend mainstream schooling
¿ young people involved in elite level sports and performing arts ¿ children and young people who are travelling within Victoria, around Australia or overseas
¿ young adults wanting to complete their education in a way that they find engaging
¿ remote, rural and regional children and young people who, due to distance, cannot attend a local school.
In addition to offering a host of teaching and learning courses approved by the VCAA, our specialist teachers provide students with individualised learning and support. VSV teachers are dedicated to building the confidence and resilience of each and every student. Like any school, our teachers regularly support and interact with students, but they do so in a different way to most schools: they do so virtually.
A Learning Advisor role is undertaken by all teachers as a core element of their teaching position at VSV. The overall aim of the role is to connect with and encourage students to belong to the VSV school community in order to optimise their student engagement, learning and wellbeing outcomes. Building positive relationships with students, their family support network and, where appropriate, their health practitioner, in an encouraging, friendly and supportive manner is crucial when teaching in a virtual school. The Learning Advisor role also involves team teaching the Social & Emotional Learning (SEL) program to students in Foundation to Year 10.
VSV's four core school values of Growth, Empathy, Respect and Collaboration guide our vision and underpin our interactions with students, parents/carers and staff. VSV is committed to providing a supportive and inclusive learning environment using a trauma informed approach based on the Making SPACE for Learning model. SPACE is an acronym for the 5 basic principles of trauma informed practice at VSV. These elements help teachers respond to the needs of all students but especially for those who have experienced trauma.
Learning and Teaching at Virtual School Victoria is informed by the Pedagogical Model for Online Learning and Quality Assurance Frameworks for Course Development and Teaching Online. A recent School Review confirmed our pedagogical model and quality assurance frameworks strengthened the school¿s role as a system leader and built on our goal of consistently providing high-quality and targeted teacher practice. Authentic, real-time, interactive learning is a key to teaching at VSV. Teachers develop engaging learning materials and utilise VSVOnline, our Moodle based Learning Management System, to create synchronous and asynchronous collaborative teaching and learning opportunities for students.
VSV students learn by taking part in online collaborative and interactive activities, communicating and interacting with other students and by receiving personalised support and feedback from their teachers. Students participate in active learning targeted to their needs. Teachers use purposeful ongoing assessment strategies to ensure continuous student progress. Data forms an important component in this process and guides personalisation and changes to student learning programs. Our vision is to see VSV as a system leader in online, virtual and blended learning: sharing our knowledge and expertise, and leading system conversations around digital learning. VSV aims to lead a community of practice that will evolve and strengthen digital learning in Victoria, and positively influence and support other schools to develop in this space.
Currently VSV is implementing the Government's Expanding the VCE into Rural and Regional Victoria Initiative. As a result, VSV now delivers all of the VCAA VCE Studies Units 1 - 4. VSV delivers the Victorian High Ability Program (VHAP) which is an intensive 10 week online course to high performing students in Years 5 - 8 as part of the Department of Education's Student Excellence Program. VSV also operates Bellum Bellum, a regional hub offering blended learning opportunities to VCE students in the Gippsland Region.
VSV has a large Education Support staff which includes teams in Administration, Enrolment, Online Team, Wellbeing and Inclusion.
The VSV staff work mostly in teams. As such it is important that all staff demonstrate effective teamwork. In particular, staff must be collaborative, cooperative and recognise the value of others' contributions with a view to delivering the best outcomes for students and VSV as a whole.
