In-Demand Executive assistant retail operations Jobs in Docklands, Vic

Executive Assistant to CFO
Wesfarmers Health —Docklands VIC
- Management
- Administrative experience
- Senior Secondary Certificate of Education
- Employee assistance program
Project & Operations Coordinator
Bureau Veritas —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Employee assistance program
- Employee discount
5d
Executive Assistant
Brandbank Group —Melbourne VIC
- Full-time
- Microsoft Office
- Organisational skills
- Communication skills
- Employee assistance program
- Referral program
Executive Assistant to C-Suite Executives
David Jones —Melbourne VIC
- Hybrid work
- Microsoft Office
- SharePoint
- Communication skills
- Employee discount
Executive Assistant - Retail Operations South
Australia Post —Richmond VIC
- $108,110 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
6d
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
2d
Frontier Industry Advisor, FSI
Microsoft —Melbourne VIC
- Full-time
- Management
- Computer Science
- Master's degree
National Account Manager - Supermarkets
Grill'd —Cremorne VIC
- Full-time
- Sales
Quick Apply

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Executive Assistant to CFO

Wesfarmers Health
Docklands VIC

Apply Now

Job Details

Benefits

Onsite gym
Employee assistance program

Qualifications

Management
Administrative experience
Senior Secondary Certificate of Education
Diploma
Business
Communication skills
Time management

Full Job Description

At Wesfarmers Health we strive to make health, beauty and wellness experiences simpler, more affordable and easier to access for all Australians.

Our portfolio includes well-known names like Priceline, as well as our MediAesthetics brands - Clear Skincare Clinics and SILK Laser Clinics. In the digital space, we’re proud to have SISU Health and InstantScripts—and most recently, we’ve launched our newest retail beauty stores, atomica.

About us:

What began in 1910 as a small co-operative of just three pharmacies has grown into Wesfarmers Health—a leading Australian organisation in health, beauty, and wellness.

Today, Wesfarmers Health proudly employs over 3,600 team members, all committed to delivering accessible, innovative, and trusted health and beauty services to Australians nationwide, across retail, medi-aesthetics, digital health, and wholesale and supply chain operations.

About the role:

Are you an exceptional Executive Assistant with proven experience at senior Executive level? At Wesfarmers Health, we're looking for a skilled individual to join our team and contribute to the success of our Vision and Strategy.

Step into a pivotal role as an Executive Assistant where you'll provide top-tier support to the Chief Financial Officer and the Finance team, ensuring they operate at peak efficiency. Your role will be essential in ensuring smooth business operations while also collaborating with fellow EAs on group-wide projects.

If you thrive in a dynamic environment and are ready to make a significant impact, we want to hear from you!

Some of the responsibilities for this role include:

Act as a first point of contact for senior staff and external contacts
Act as a strategic business partner, providing the CFO with the confidence that a trusted partner is managing their needs and supporting the team effectively
Diary Management: arranging meetings and rooms, preparing presentations and projects, taking, and issuing minutes in a timely manner, scheduling follow-up actions as needed
Travel Support: booking flights, accommodation, arrangements for working dinners, finding suitable venues for corporate events etc
Event management: internal and external events, conferences, monthly team meetings, industry events, catering, and any entertainment requirements
Office Administration: accountable for processing and approving invoices and expenses, workflows, leave management, scheduling performance reviews and other team related processes
Coordinate onboarding and induction of new starters in the Finance team

What you’ll bring:

10 years’ experience in administrative and secretarial support roles of which at least 5 years spent supporting c-suite executives
Good technical skills covering all MS products
Travel management experience
Discretion and maintain strict confidentiality
Ability to prioritise competing demands and liaise with senior managers
Ability to develop and influence others through excellent verbal and written communication
Ability to build strong working relationships both with internal and external stakeholders to achieve objectives
High attention to detail and with excellent time management skills
Resourceful, the ability to have the answers or a way forward to problem solving
Tech savvy – always look for ways to work smarter
Self-motivated with the ability to work autonomously
Ability to work under pressure and manage multiple tasks, with potentially moving priorities at times
Ability to say no respectfully and educate and redirect team members to the correct channels / tools
Knowledge and experience of the pharmaceutical industry is desired but not essential

Why us?

Access to employee benefits across Wesfarmers including team member discounts at Bunnings, Kmart, Target, Officeworks, OnePass, Priceline, atomica and Clear Skincare Clinics
Ongoing professional development and career opportunities across the Wesfarmers Health Division and the broader Wesfarmers Group
Novated leasing options
Access to our Employee Assistance Program (EAP) - available to all team members and their immediate family members, 24/7, 365 days a year
Beautiful outdoor terrace for work and recreation
Food, coffee and health & wellbeing facilities onsite including a landlord operated gym

This is an opportunity to join a highly regarded and established company offering excellent career prospects and team member benefits. Wesfarmers Health is also committed to supporting the Workplace Gender Equality Agency requirements. For more information about Wesfarmers Health please visit wesfarmers.com.au/our-businesses/wesfarmers-health.

Aboriginal and Torres Strait Islander Applicants

Wesfarmers Health aims to become an employer of choice for First Nations Australians, through investments that attract, empower and retain First Nations team members within our stores, distribution centres, clinics and corporate offices.

As part of the Wesfarmers group, we provide authentic support through a diverse range of programs and initiatives, designed to empower you on your journey towards personal achievement and professional advancement.

Apply Now

Refine Your Search

executive assistant retail operations jobs in docklands, vic

Executive Assistant to CFO

Project & Operations Coordinator

Executive Assistant

Executive Assistant to C-Suite Executives

Executive Assistant - Retail Operations South

Executive Assistant

Frontier Industry Advisor, FSI

National Account Manager - Supermarkets

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