In-Demand Document specialist Jobs in Clayton, Vic

Office Manager
Outside Box —Dandenong VIC
- $80,000 - $90,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Technical Document Specialist
Billi Australia —Melbourne VIC
- Full-time
- No degree
Executive Assistant & Project Support Officer
RMIT University —Melbourne VIC
- $107,747 - $116,630 a year
- Full-time
- Hybrid work
- Management
- Microsoft Office
- University
7h
Procurement Specialist
PPG —Clayton VIC
- Full-time
- Analysis skills
- Manufacturing
- Communication skills
Quick Apply
Bookkeeper/Administration
Octopus Projects Group —Keysborough VIC
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Regulatory Affairs Specialist
HeraMED Australia —Melbourne VIC
- From $10,000 a month
- Full-time
- In-person
- Relocation assistance
- Health insurance
Quick Apply
8d
Project Manager
Benefact Group —Melbourne VIC
- Monday to Friday
- Hybrid work
- Annual leave
- Parental leave
Proposal Specialist (Bid)
Compass Group Australia —Melbourne VIC
- Full-time
- Writing skills
- Microsoft Office
- Editing
Systems Support Officer
Department of Justice and Community Safety —Melbourne City Centre VIC
- $81,496 - $98,955 a year
- Full-time
- Office
- Administrative experience
- Working with children
12d
Health Literacy Advisor
Monash Health —Clayton VIC
- Part-time
- Communication skills
- Office experience
5d
Onboarding Operations Specialist - APAC
Remote —Melbourne VIC
- $28,200 - $71,400 a year
- Remote
- Google Suite
- Organisational skills
- AI
- Annual leave
- Work from home
Colour Administrator Leader
PPG —Clayton VIC
- Full-time
- Data analysis skills
- Administrative experience
- Communication skills
Quick Apply
Application Developer (Graduate)
Victorian Managed Insurance Authority —Melbourne City Centre VIC
- Up to $85,000 a year
- Full-time
- Hybrid work
- Computer Science
- Databases
- Bachelor's degree
- Parental leave
- Employee assistance program
14d
Senior Implementation Specialist
Solera —Melbourne VIC
- Full-time
- Computer Science
- Engineering
- Bachelor's degree
Business Analyst
Revium —Cremorne VIC
- Full-time
- Writing skills
- Analysis skills
- Presentation skills
- Work from home
15h
Water, Sanitation & Hygiene Specialist (International Humanitarian Register)
Australia Red Cross —Melbourne VIC
- Spanish
- Civil engineering
- Management
13d
Program Officer
Victorian Early Childhood Regulatory Authority —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
7d
Lifecycle Specialist, Employee Relations and Transitions - APAC
Remote —Melbourne VIC
- $37,250 - $83,800 a year
- Remote
- Conflict management
- AI
- Negotiation
- Annual leave
- Work from home
Governance and Coordination Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
1d
Anatomical Services Specialist
University of Melbourne —Parkville VIC
- $100,847 - $109,163 a year
- Full-time
- Research
- Leadership
- Teaching
- Health insurance
- Parental leave
2d

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Office Manager

Outside Box
Dandenong VIC

Quick Apply

Job Details

Permanent | Full-time
$80,000 - $90,000 a year

Qualifications

Management
Accounting software
Logistics
Microsoft Office
Administrative experience
Supervising experience
Diploma
Business
Communication skills
Office experience

Full Job Description

Office Manager - Outside Box Pty Ltd

Employment Type: Full-time, permanent

Salary: AU$80k to $90k per annum + 12% superannuation

Hours: 38 hours per week

Location: Dandenong South, Victoria

About Outside Box Pty Ltd

Outside Box Pty Ltd is a Melbourne-based specialist logistics business providing premium delivery, warehousing and fulfilment services for clients who require careful handling, reliable communication and a high standard of presentation. Operating from our Dandenong South warehouse, we support businesses and private clients with white-glove delivery, furniture handling, assembly and installation, rubbish removal, secure storage, inventory coordination and digital proof of delivery. As the business continues to grow, we are seeking an experienced Office Manager to strengthen our administration, staff coordination, compliance, reporting and day-to-day office operations.

Role Overview

We are seeking a professional Office Manager to manage and coordinate the administrative, office, basic finance administration and human resources administration functions of our business. Reporting to the Managing Director, you will help ensure the office runs smoothly, support the operations team, maintain accurate records and implement efficient administrative procedures.

This role suits a proactive and organised person with strong office management experience, sound communication skills and the ability to support a growing logistics business. Experience in logistics, transport or warehousing is advantageous but not essential.

Key Responsibilities

· Plan and review office services, set priorities and implement office service standards.

· Allocate office resources, space and equipment to support daily business operations.

· Assign work to administrative staff and monitor work performance.

· Manage office records, accounts, correspondence, reports and internal documentation.

· Liaise with operations staff, suppliers, clients and professional advisers to coordinate office activities and resolve administrative issues.

· Maintain office equipment, supplies and procurement processes.

· Support compliance with occupational health and safety requirements, internal policies and relevant workplace procedures.

· Coordinate personnel administration, including hiring support, onboarding, payroll administration, training records and performance documentation.

· Organise meetings, travel arrangements and internal company events where required.

· Improve office systems, administrative procedures, document control and reporting processes.

· Assist with budget preparation, invoice processing, basic reconciliations and financial administration.

Essential Qualifications and Experience

· Diploma or higher qualification in business, administration, management or a related field, with at least two years of relevant full-time work experience; or

· At least three years of relevant full-time experience in office management, administration management or a closely related role in lieu of formal qualifications.

· Experience supervising administrative functions, including staff coordination, records management, budget support and office systems.

· Sound knowledge of office operations, HR administration, workplace procedures and work health and safety requirements.

· High-level proficiency with Microsoft Office and office management software.

· Strong interpersonal and communication skills, with the ability to liaise with staff, clients, suppliers and external stakeholders.

· Excellent organisational and time-management skills, with the ability to manage competing priorities while maintaining accuracy and confidentiality.

Desirable Attributes

· Experience in a logistics, transport, warehousing or supply-chain environment.

· Experience improving administrative systems, procedures and reporting processes.

· Familiarity with delivery management, warehouse management, inventory or accounting software.

What We Offer

· Competitive remuneration and superannuation.

· A supportive and practical team environment.

· The opportunity to contribute to a growing specialist logistics business.

· Scope to improve internal systems, processes and office operations.

How to Apply

Please email your resume and a cover letter explaining why you are suited to this role to [email protected].

Applications close 31 July 2026.

Only shortlisted candidates will be contacted.

Pay: $80,000.00 – $90,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

document specialist jobs in clayton, vic

Office Manager

Technical Document Specialist

Executive Assistant & Project Support Officer

Procurement Specialist

Bookkeeper/Administration

Regulatory Affairs Specialist

Project Manager

Proposal Specialist (Bid)

Systems Support Officer

Health Literacy Advisor

Onboarding Operations Specialist - APAC

Colour Administrator Leader

Application Developer (Graduate)

Senior Implementation Specialist

Business Analyst

Water, Sanitation & Hygiene Specialist (International Humanitarian Register)

Program Officer

Lifecycle Specialist, Employee Relations and Transitions - APAC

Governance and Coordination Officer

Anatomical Services Specialist

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