In-Demand Scheduler Jobs in Brookvale, Nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR
Take Charge Assessment and Therapy —Crows Nest NSW
- $75,000 a year
- Full-time
- Administrative experience
- Working with children
- In-person
Quick Apply
Roster Coordinator/ Scheduler
Reliant Health Care —Potts Point NSW
- $80,000 - $90,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Referral program
Quick Apply
4d
Scheduler
EROAD —Sydney NSW
- Full-time
- Communication skills
- Employee assistance program
CA ESP Admin
Tata Consultancy Services —Sydney NSW
Workforce Lead - Wesley Gardens
Uniting NSW.ACT —Belrose NSW
- Up to $18,550 a month
- Full-time
- Bachelor's degree
- No degree
Workforce Lead - Wesley Gardens
Uniting —Belrose NSW
- Full-time
- Bachelor's degree
- No degree
Workforce Coordinator
Pacific National —North Sydney NSW
- Full-time
- Communication skills
- Parental leave
- Employee assistance program
Scheduler - Hybrid
Sydney Water —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Excel
- Engineering
- Organisational skills
- Health insurance
- Parental leave
4d
Fulfillment Team Member
Mike Thag Logistics —Sydney NSW
- Up to $28.50 an hour
- Full-time
- CRM software
- Management
- Customer service
- Dental insurance
- Vision insurance
Quick Apply
1d
Maintenance Scheduler
Valmet Inc. —Matraville NSW
- Full-time
- Microsoft Office
- Communication skills
14d
Navigator/ Scheduler
HammondCare —Wahroonga NSW
- Monday to Friday
- Remote
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Planners, Schedulers, Project Managers & Project Controls (Natural Resource) - Expression of interest
Turner & Townsend —Sydney NSW
- Full-time
Quick Apply
Supply Chain Scheduler
Stryker —Sydney NSW
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Health insurance
- Parental leave
10d
Project & Installation Co-ordinator
Kitchen Group Pty Ltd —Chatswood NSW
- Full-time
- Microsoft Office
- Construction
- Kitchen experience
Quick Apply
Supply / Production Planner
CSR —North Ryde NSW
- Full-time
- Analysis skills
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
Garden Care Scheduler and Administration Officer
Canterbury City Community Centre —Lakemba NSW
- Microsoft Word
- Microsoft Outlook
- Management
17h
Senior Planner/Scheduler - Infrastructure
Turner & Townsend —Sydney NSW
- Full-time
- PMP
- Data analysis skills
- Education
Quick Apply
Administrative Officer (Level 5) - Palliative Care
NSW Health —Concord NSW
- $79,171 - $80,966 a year
- Full-time
- Microsoft Office
- Education
- EMR systems
- Parental leave
- Employee assistance program
4d
Performance Testing
Infosys —Sydney NSW
- Azure
- AWS
- Analysis skills
ETL Data Engineer
HCLTech —North Sydney NSW
- $110,000 - $120,000 a year
- Full-time
- Hybrid work
- SQL
- Scripting
- Agile
Quick Apply
10d

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scheduler jobs near brookvale, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Take Charge Assessment and Therapy -
Crows Nest NSW

Quick Apply

Job Details

Full-time
$75,000 a year

Qualifications

Xero
Administrative experience
Working with children
Leadership
Communication skills
Time management

Full Job Description

Operational Performance

Take Charge Assessment and Therapy (TCAT) is a leading allied health provider supporting participants across Australia through high-quality Occupational Therapy, Speech Pathology, Physiotherapy and Psychology services.
We are seeking an experienced and highly organised National Senior Administration Coordinator – Scheduling to lead and coordinate our national scheduling function and support efficient service delivery across our clinical teams.
This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys problem solving, and wants to play a key role in supporting clinicians, participants, and operational performance.
Working closely with leadership and multidisciplinary teams, you will help drive service efficiency, optimise clinician utilisation, improve participant access, and support ongoing growth across the business.
About the Role
As the National Senior Administration Coordinator – Scheduling, you will oversee scheduling operations nationally while providing leadership and support across administrative workflows.
You will manage clinician calendars, participant bookings, operational metrics, compliance processes and stakeholder relationships to ensure exceptional participant experiences and efficient service delivery.
This role combines:
✔ Scheduling and rostering leadership
✔ Operational coordination
✔ Team support and mentoring
✔ Stakeholder engagement
✔ Business growth support
✔ Compliance oversight

Key ResponsibilitiesScheduling & Workforce Coordination

Manage clinician schedules across Speech Pathology, Occupational Therapy, Physiotherapy and Psychology services
Coordinate initial appointments, ongoing therapy bookings and reviews
Allocate participants based on clinician skillset, location and service requirements
Proactively manage waitlists, cancellations and rescheduling
Maintain clinician utilisation targets and minimise calendar gaps
Coordinate interpreter bookings where required
Complete Home Visit Risk Assessments prior to clinician visits
Act as a key contact for participants, families, support coordinators and referrers
Monitor utilisation, cancellations, billable hours and service performance metrics
Support weekly and monthly service delivery targets
Identify scheduling efficiencies and process improvements
Assist workforce planning and clinician capacity management
Maintain accurate records across Caremaster, Freshdesk and internal systems
Support compliance with NDIS and organisational requirementsSystems & Administration
Manage scheduling and practice management systems
Maintain participant records and service updates
Support intake processes and referral pathways
Assist with complaint and incident management processes
Monitor compliance requirements including:
NDIS Worker Screening
Working With Children Checks
Other mandatory documentation

Team Leadership & Collaboration

Provide support and guidance to administration team members
Work closely with clinical leaders nationally
Assist onboarding of new clinicians including calendar setup and caseload allocation
Participate in operational meetings and reporting activities
Contribute to continuous improvement initiatives

Business Development Support

Assist with qualified referral growth initiatives
Build relationships with support coordinators and external stakeholders
Promote Telehealth opportunities where appropriate
Support intake pathways and participant engagement activities

About You
You are an experienced scheduler or coordinator who enjoys balancing competing priorities while maintaining excellent stakeholder relationships.
You bring:
Essential Experience
✔ Experience in scheduling, rostering or coordination roles
✔ Strong organisational and time management skills
✔ High attention to detail
✔ Ability to manage competing priorities in a fast-paced environment
✔ Strong communication and stakeholder management capability
✔ Problem-solving mindset and confidence making decisions

Highly Regarded

Experience within Allied Health, Disability or NDIS sectors
Knowledge of service agreements and funding models
Experience working in high-volume scheduling environments
Experience using:
Freshdesk
Xero
Practice management systems

Success in This Role Looks Like

You will help achieve:

High clinician utilisation performance (target 85%+)
Reduced cancellations and improved participant engagement
Faster referral-to-service timeframes
Optimised clinician schedules and travel efficiency
Positive participant and stakeholder experiences

Why Join TCAT?

At TCAT, we value collaboration, innovation and participant-centred care.
We offer:
✨ Hybrid working arrangement (3 office / 2 WFH)
✨ Opportunity to work with a national multidisciplinary team
✨ Career growth and leadership development opportunities
✨ Supportive and collaborative environment
✨ Purpose-driven work that positively impacts participants and families

Apply Now

If you are an organised, solutions-focused professional looking to step into a national coordination role within a growing allied health organisation, we would love to hear from you.
Apply today and become part of a team making a meaningful difference across Australia.

Pay: $75,000.00 per year

Experience:

scheduling/appt: 3 years (Preferred)

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

Refine Your Search

scheduler jobs in brookvale, nsw

NATIONAL SENIOR ADMINISTRATION COORDINATOR

Roster Coordinator/ Scheduler

Scheduler

CA ESP Admin

Workforce Lead - Wesley Gardens

Workforce Lead - Wesley Gardens

Workforce Coordinator

Scheduler - Hybrid

Fulfillment Team Member

Maintenance Scheduler

Navigator/ Scheduler

Planners, Schedulers, Project Managers & Project Controls (Natural Resource) - Expression of interest

Supply Chain Scheduler

Project & Installation Co-ordinator

Supply / Production Planner

Garden Care Scheduler and Administration Officer

Senior Planner/Scheduler - Infrastructure

Administrative Officer (Level 5) - Palliative Care

Performance Testing

ETL Data Engineer

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