In-Demand Administration assistant Jobs in Beaudesert Qld

Administrative Assistant
Calm Space Psychology Services —Jimboomba QLD
- $34 an hour
- Private practice
- Medical office experience
- Microsoft Office
Quick Apply
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Administrative Assistant

Calm Space Psychology Services
Jimboomba QLD

Quick Apply

Job Details

Casual
$34 an hour
2 days ago

Qualifications

Medical office experience
Microsoft Office
Blue Card
Organisational skills
Working with Children Check

Full Job Description

Calm Space Psychology Services is seeking a reliable and organised Administrative Assistant to join our warm and professional team in Jimboomba, QLD. This is an opportunity to be part of a values-led practice where administration plays a central role in creating a consistent, thoughtful experience for clients and clinicians alike.

Our admin team supports the flow of the practice from first contact through to ongoing care. This role suits someone who enjoys a fast-moving environment, can confidently manage competing priorities, and finds satisfaction in keeping things running smoothly under pressure.

Please note: Our practice is based in Jimboomba and is best suited to those who live locally or are comfortable with a longer commute.

Why Choose Calm Space?

Structured and dynamic environment – A fast-paced clinic with clear systems and processes to support you
Meaningful work – Be part of a service supporting children, families, and adults across the lifespan
Supportive team culture – Work alongside approachable clinicians and leadership with regular check-ins
Well-established systems – Streamlined tools, templates, and supports to reduce administrative load
Opportunities to grow – Gain insight into private practice operations and develop strong admin and client care skills

The Role

Hours: 10–15 hours per week (with potential to increase)
Start Date: Flexible

You will support both front-of-house and behind-the-scenes operations, ensuring a smooth, organised, and professional experience for all clients and team members.

Key Responsibilities

Manage front desk operations including calls, emails, bookings, and client enquiries
Coordinate multiple tasks at once, balancing phones, appointments, and in-person client support
Support client intake processes and maintain accurate records
Process payments and invoices
Provide consistent, professional communication, including during high-pressure situations
Support clinicians and leadership with day-to-day administrative needs
Maintain confidentiality and adhere to all clinic policies
Keep the clinic environment organised, calm, and presentable

What We’re Looking For

Strong organisational skills and ability to prioritise effectively
Comfortable working in a fast-paced environment with competing demands
Calm, professional, and solution-focused approach under pressure
High attention to detail, even when managing multiple tasks
Clear and respectful communication (written and verbal)
Reliable, self-motivated, and able to follow through on tasks independently
Confidence using Microsoft Office, Gmail, and willingness to learn new systems
Commitment to confidentiality and professional boundaries

Desirable

Experience in health, medical, or client-facing administrative roles
Current Blue Card (Working with Children Check), or willingness to obtain
Availability across weekdays, including school hours and school holidays

Ready to Apply?

Send us your CV and a brief cover letter outlining your availability and interest in the role. Only shortlisted applicants will be contacted.

We strongly encourage applications from neurodivergent individuals, people with disability, LGBTQIA+ community members, First Nations people, and those from culturally and linguistically diverse backgrounds.

Job Type: Casual

Pay: $34.00 per hour

Work Location: In person

Quick Apply

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administration assistant jobs in beaudesert qld

Administrative Assistant

Executive Assistant - Jimboomba State School

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