In-Demand Executive secretary Jobs in Australian Capital Territory

Executive Assistant to the Deputy Secretary - APS Level 6
Australian Government —Canberra ACT
- $101,672 - $113,413 a year
- Hybrid work
- Leadership
- Time management
8d
EL2 Director, Regulatory Coordination and Strategy
Australian Government —Canberra ACT
- Communication skills
9d
First Assistant Commissioner, Funding & Disclosure Reform Program
Australian Electoral Commission —Canberra ACT
- Full-time
- Budgeting
- Leadership
1d
Assistant Director Hansard
The Department of Parliamentary Services —Canberra ACT
- Leadership
- Gym membership
3d
Assistant Commissioner, Compliance and Investigations Branch
Australian Electoral Commission —Canberra ACT
- Full-time
- Leadership
1d
Defence and Veterans' Service Commission Deputy Commissioner
Department of Prime Minister and Cabinet —Canberra ACT
- Part-time
- Remote
- Leadership
- Negotiation
9d
Chief Technology & Data Officer, Chief Technology & Data Officer
Australian Electoral Commission —Canberra ACT
- Full-time
- AI
- Leadership
- Communication skills
1d
Head of Transport Industry, ANZ Public Sector Industry Business Development Team
Amazon Web Services Australia Pty Ltd —Canberra ACT
- Full-time
- Serving
- Business development
- Analysis skills

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Executive Assistant to the Deputy Secretary - APS Level 6

Australian Government -
Canberra ACT

Apply Now

Job Details

$101,672 - $113,413 a year
8 days ago

Qualifications

Leadership
Time management

Full Job Description

Ongoing
Salary: $101 672 to $113 413 plus 15.4% superannuation
Canberra, ACT (flexible work applications may be considered)

Employment Opportunity

The Executive Assistant (EA) undertakes work that is complex in nature and operates under limited direction with reasonable autonomy and accountability. In addition to supporting the Deputy Secretary, the role works in conjunction with the Executive Adviser and extends its support to the broader Integrity and Security Group (ISG) in delivering on its priorities and outcomes. It also engages with range of senior internal and external stakeholders, including the Secretary's Office.

Working in a high-pressure environment with competing demands and often handling sensitive information, the role requires the EA to have:

exceptional time management and prioritisation skills
a flexible and agile approach to tasks
the ability to maintain a high degree of confidentiality
an aptitude to gather information and think strategically to support outcomes, and be able to offer confident, clear and effective communication when providing advice or responding to queries.

How you can help us make a difference

As an experienced EA, this position will ask you to:

Manage the Deputy Secretary's diary with autonomy and limited direction, exercising initiative, judgement and forward planning
Oversee incoming and outgoing correspondence for the office, anticipating, responding to and resolving complex requests and directing requests to other work areas as appropriate, which will require a degree of understanding of the operational environment
Engage with a range of internal and external stakeholders to follow up requests for briefing or other information
Draft basic written correspondence on behalf of the Deputy Secretary, in collaboration with the Executive Adviser and other areas of the department as required
Coordinate and collate information and documents to support the Deputy Secretary's attendance at meetings and Senate Estimates, ensuring quality and relevance
Organise meetings, travel, events and other duties as required
Contribute to planning activities, facilitate business improvements and efficient office processes
Support and provide guidance to the team of Executive Assistants within ISG.

We are seeking an energetic, organised and flexible candidate who demonstrates the APS 6 performance expectations and:

Remains calm and capable during peak periods of work
Has excellent stakeholder engagement skills
Displays leadership skills and builds a positive and supportive culture
Communicates with tact and behaves with discretion
Demonstrates good judgement and independence
Uses initiative to drive innovation and transformation.

Merit Pools:
A merit list or pool may be created as part of this selection process and be used to fill similar vacancies in Canberra, ACT.

Flexible work arrangements will be considered and supported where possible. These may include:

Job Share
Hybrid Work
Remote Work
Compressed Hours
Bandwidth Modification.

AGD is committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation to apply and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible.

For more information about this opportunity, including contact details for adjustment requests, please refer to the Candidate Information Kit.

Candidate Information Kit Opens in new window

Candidate Information Kit - Accessible Version Opens in new window

Apply Now

Refine Your Search

executive secretary jobs in australian capital territory

Executive Assistant to the Deputy Secretary - APS Level 6

EL2 Director, Regulatory Coordination and Strategy

First Assistant Commissioner, Funding & Disclosure Reform Program

Assistant Director Hansard

Assistant Commissioner, Compliance and Investigations Branch

Defence and Veterans' Service Commission Deputy Commissioner

Chief Technology & Data Officer, Chief Technology & Data Officer

Head of Transport Industry, ANZ Public Sector Industry Business Development Team

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