- APS 5 - $88,834 - $96,829 per annum plus superannuation
- Various Divisions
- Canberra- ACT
- Are you a highly organised, proactive professional who thrives at the heart of a fast-paced environment?
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We’re seeking exceptional Executive Assistants who can provide strategic support to senior leadership, expertly manage priorities, drive efficiency, and enable success at the highest level.
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This is a unique opportunity to play a pivotal role where your initiative, discretion, and attention to detail truly make an impact.
Why YOU are important to us and what impact will you have on the departments’ goal.
The Department of Agriculture, Fisheries and Forestry (DAFF) leads the Australian Government’s work to support, protect and grow agriculture, fisheries and forestry for all Australians. We play a pivotal role in contributing to Australia’s health and economic prosperity by increasing agricultural trade and market access, developing and promoting sustainable agricultural production practices, keeping Australians safe through effective biosecurity and maximising economic opportunities for our First Nations peoples.
The
Agriculture, Fisheries and Forestry Policy Group provide advice on issues impacting agriculture, fisheries and forestry productivity growth, as well as geospatial analytics, economic and scientific data, analysis and research. The Group includes 5 divisions, which together focus on the departmental objectives, provision of independent data and advice for decision makers, regulatory oversight on fisheries and forestry industries and delivery of programs to improve productivity across sectors.
The
Agricultural Trade and Regulation Group consists of the Trade and International, Exports and Veterinary Services, Digital Business, and Plant and Live Animal Exports, Welfare and Regulation divisions. The group maximises trade and market access opportunities for exports, supports agriculture productivity, drives digital change and supports our international posts. This is done by engaging in bilateral, multilateral and regional opportunities to advance Australia’s interests; managing export inspection, audit and certification services; improving agricultural import and export systems and fostering regulatory stewardship across the department.
The
Biosecurity, Operations and Compliance Group manages the operational, policy and science aspects of biosecurity, as well as departmental compliance and enforcement matters and collaboration with First Nations people. The group includes 7 divisions and around 3,000 staff, which together work closely with domestic and international stakeholders to prevent, respond to, and recover from the pests and diseases that threaten our economy and environment. Our priority is to lower biosecurity risks to Australia and assist industry to accelerate towards a $100 billion agricultural sector by 2030.
The
Strategy, Enterprise and Engagement Group supports the department’s work by delivering the department’s enabling services functions. The group includes 5 divisions that provide proactive advice and services to deliver high quality corporate governance and technology outcomes, promote best practice legal advice, human resource and financial management.
This is where you play an important role.
As the
Executive Assistant, you will provide comprehensive administrative support to Senior Executives. Key responsibilities include:
- Correspondence and Scheduling: Handle day-to-day communications, diary management, exercise discretion with sensitive information, and deliver effective communication.
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Travel Coordination: Organise and manage travel arrangements, including flights, accommodation, itineraries, and delegation tours.
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Document Preparation and Secretariat Support: Provide secretariat services, including agenda preparation speaking notes, briefs, and talking points and, minute-taking for committees and meetings
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Stakeholder Engagement: Liaise with divisional staff to ensure smooth workflow and clear communication.
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Team Collaboration: Engage with the executive assistant network, offer feedback, and mentor junior team members.
Please note that the merit pool established through this selection process, which is valid for a period of eighteen months from the date the vacancy was advertised in the Public Service Gazette, may also be used to fill future ongoing vacancies in the branch where the duties are of a similar nature.
Please note that anticipated vacancies are based in Canberra. The merit pool may also be used to fill future vacancies in other locations.
Our ideal candidate will have:
- Demonstrated experience managing a Senior Executive office or delivering high-level administrative support, with the ability to work independently and take responsibility for outcomes in a fast-paced environment.
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Highly developed written and verbal communication skills, with the ability to build and maintain effective working relationships, influence stakeholders, and collaborate across teams and locations.
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Strong organisational and administrative skills, with the ability to prioritise competing demands, coordinate workflows, and contribute to the efficient operation of the office.
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Proven ability to exercise sound judgement, anticipate needs, and respond to changing priorities, using initiative to resolve issues and meet deadlines within broadly defined parameters.
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Proficiency in Microsoft Office and MS Teams, with the ability to use digital tools to improve efficiency and support business outcomes.
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Ability to gather and analyse information, identify issues, and develop practical solutions, including handling more complex or sensitive matters.
Consistently demonstrates professionalism, discretion, and integrity, upholding APS Values and the Code of Conduct while supporting senior leadership.
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VetPaths
The Australian Public Service (APS) values the unique skills, perspectives, and experiences that veterans gain during their Australian Defence Force (ADF) employment and encourage veterans to apply. Support may be available to veterans transitioning to meaningful APS careers through participation in VetPaths, which offers veterans an opportunity to participate in a six-month program offering formal learning and development, career mentoring and activities for wellness and peer support.
