- Ongoing
- Salary: $101 672 to $113 413 plus 15.4% superannuation
- Canberra, ACT (flexible work applications may be considered)
Employment Opportunity
The Executive Assistant (EA) undertakes work that is complex in nature and operates under limited direction with reasonable autonomy and accountability. In addition to supporting the Deputy Secretary, the role works in conjunction with the Executive Adviser and extends its support to the broader Integrity and Security Group (ISG) in delivering on its priorities and outcomes. It also engages with range of senior internal and external stakeholders, including the Secretary's Office.
Working in a high-pressure environment with competing demands and often handling sensitive information, the role requires the EA to have:
-
exceptional time management and prioritisation skills
-
a flexible and agile approach to tasks
-
the ability to maintain a high degree of confidentiality
-
an aptitude to gather information and think strategically to support outcomes, and be able to offer confident, clear and effective communication when providing advice or responding to queries.
How you can help us make a difference
As an experienced EA, this position will ask you to:
-
Manage the Deputy Secretary's diary with autonomy and limited direction, exercising initiative, judgement and forward planning
-
Oversee incoming and outgoing correspondence for the office, anticipating, responding to and resolving complex requests and directing requests to other work areas as appropriate, which will require a degree of understanding of the operational environment
-
Engage with a range of internal and external stakeholders to follow up requests for briefing or other information
-
Draft basic written correspondence on behalf of the Deputy Secretary, in collaboration with the Executive Adviser and other areas of the department as required
-
Coordinate and collate information and documents to support the Deputy Secretary's attendance at meetings and Senate Estimates, ensuring quality and relevance
-
Organise meetings, travel, events and other duties as required
-
Contribute to planning activities, facilitate business improvements and efficient office processes
-
Support and provide guidance to the team of Executive Assistants within ISG.
We are seeking an energetic, organised and flexible candidate who demonstrates the APS 6 performance expectations and:
-
Remains calm and capable during peak periods of work
-
Has excellent stakeholder engagement skills
-
Displays leadership skills and builds a positive and supportive culture
-
Communicates with tact and behaves with discretion
-
Demonstrates good judgement and independence
-
Uses initiative to drive innovation and transformation.
Merit Pools:
A merit list or pool may be created as part of this selection process and be used to fill similar vacancies in Canberra, ACT.
Flexible work arrangements will be considered and supported where possible. These may include:
-
Job Share
-
Hybrid Work
-
Remote Work
-
Compressed Hours
-
Bandwidth Modification.
AGD is committed to creating a diverse and inclusive working environment. We actively support and encourage people of all backgrounds; gender, age, ethnicity, race, cultural background, disability, religion and sexual orientation to apply and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible.
For more information about this opportunity, including contact details for adjustment requests, please refer to the Candidate Information Kit.
Candidate Information Kit Opens in new window
Candidate Information Kit - Accessible Version Opens in new window
