In-Demand Document control Jobs in Sydney Western Suburbs Nsw

Project Coordinator
Alder Projects Pty Ltd —Homebush NSW
- From $75,000 a year
- Full-time
- Management
- Administrative experience
- Construction experience
- Parental leave
- Professional development assistance
Quick Apply
Contract Administrator
AMESCORP Pty Ltd —Glendenning NSW
- $80,000 - $85,000 a year
- Full-time
- Master's degree
- Administrative experience
- Business Administration
Quick Apply
2d
System Administrator
C4X Technology Architects —Rhodes NSW
- $90,000 - $115,000 a year
- Full-time
- Management
- Administrative experience
- Analysis skills
Quick Apply
11d
SHIPPING AND DOCUMENTATION EXECUTIVE
Atlas Pacific Pty Ltd —Macquarie Park NSW
- $52,880.00 - $109,713.16 a year
- Full-time
- In-person
Quick Apply
5d
Environmental Services Assistant - REQ632555
NSW Health —Westmead NSW
- $59,919.26 a year
- Temporary
- Employee assistance program
2d
Document Controller
Transport For NSW —Macquarie Park NSW
- $88,781 - $97,654 a year
- Full-time
- Hybrid work
5d
Operations Admin Assistant AM/PM - 2 roles
Coolways Transport Pty Ltd —Glendenning NSW
- $65,000 - $75,000 a year
- 8 hour shift
- Microsoft Excel
- Management
- ERP systems
Quick Apply
Administration Assistant
Ventia Pty Limited —Arndell Park NSW
- Contract
- Microsoft Excel
- Management
- Microsoft Office
- Employee assistance program
- Employee discount
2d
HR/SHEQ Coordinator
Atlas Copco Group —Blacktown NSW
- Microsoft Office
- Administrative experience
- Organisational skills
Project Administrator
Abergeldie Complex Infrastructure —Auburn NSW
- $84,000 - $94,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Clinical Trials Coordinator
MSD —Macquarie Park NSW
- Full-time
- Microsoft Excel
- English
- Microsoft Office
12d
Quality Coordinator
Bega Cheese —Penrith NSW
- Full-time
- Analysis skills
- Communication skills
- Parental leave
2d
Contract Administrator
Transport For NSW —Parramatta NSW
- $111,625 - $122,786 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
Organizational Professional
Innovative Aluminium and Glass Pty Ltd —Villawood NSW
- $80,000 - $90,000 a year
- Full-time
- Administrative experience
- In-person
- Communication skills
- Parental leave
- Employee discount
Quick Apply
Accounts Payable Specialist
Prysmian Group —Liverpool NSW
- Contract
- Communication skills
- Time management
- Parental leave
10h
Inventory Controller
Aristocrat Gaming —Greystanes NSW
- Full-time
- Microsoft Excel
- ERP systems
- Data analysis skills
- Annual leave
11d
Quality Inspector
Techtronic Industries (TTI) —Kemps Creek NSW
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
2d
Fleet Manager
Staff Harbour Pty Ltd —Wetherill Park NSW
- $80,000 - $100,000 a year
- Full-time
- In-person
Quick Apply
11d
Customer and Operations Center Officer
Yunex Traffic —Rydalmere NSW
- 12 hour shift
- Microsoft Office
- Organisational skills
- Communication skills
2d
Disability Support Worker
Therapy Care —Blacktown NSW
- $34.44 - $46.70 an hour
- Temporary
- CPR Certification
- First Aid Certification
- Care plans
- Fuel discount
Quick Apply

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Project Coordinator

Alder Projects Pty Ltd
Homebush NSW

Quick Apply

Job Details

Full-time
From $75,000 a year

Benefits

Parental leave
Professional development assistance
Maternity leave

Qualifications

Management
Administrative experience
Construction experience
Communication skills

Full Job Description

Project Coordinator – Construction

Position Summary

The Project Coordinator supports the Project Manager and Site Manager in the planning, coordination, administration and delivery of construction projects. The role is responsible for maintaining project documentation, coordinating consultants and subcontractors, following up outstanding actions, and ensuring assigned tasks are completed accurately and within required deadlines. Minimum 2 years experience.

The role requires strong organisation, communication, attention to detail and the ability to progressively develop independent judgement while escalating significant commercial, contractual, programme or technical matters to the Project Manager.

Key Responsibilities

Assist the Project Manager with day-to-day coordination and delivery of construction projects.
Coordinate communication between clients, consultants, subcontractors, suppliers and the internal project team.
Prepare, issue and maintain RFIs, document registers, drawing registers and project correspondence.
Review drawings, specifications and consultant documentation and identify discrepancies or missing information for escalation.
Follow up consultants and subcontractors for drawings, quotations, technical information, approvals and outstanding actions.
Assist with subcontractor procurement, including obtaining quotations, preparing comparisons and coordinating scope clarification.
Assist with preparation and administration of subcontractor agreements, purchase orders and project documentation.
Assist with variation identification, quotation preparation, supporting documentation and variation registers.
Assist with progress claims, subcontractor claims and general commercial administration as directed.
Maintain project programmes, action lists, procurement schedules and other project trackers.
Monitor deadlines and proactively follow up outstanding items before they affect the project programme.
Attend project, consultant and subcontractor meetings and prepare clear meeting minutes and action lists where required.
Coordinate material submissions, samples, shop drawings and consultant approvals.
Assist the site team with resolving documentation and coordination issues.
Maintain organised and accurate electronic project records.
Assist with QA documentation, inspections, ITPs, defects and project close-out documentation.
Assist with preparation of handover documents, warranties, certificates, O&M manuals and as-built information.
Identify potential programme, cost, quality or coordination risks and promptly bring them to the Project Manager's attention.
Maintain professional communication with clients, consultants, subcontractors and colleagues at all times.
Undertake other reasonable project coordination duties as directed by the Project Manager.

Performance Expectations

The Project Coordinator is expected to take ownership of assigned tasks rather than relying on continuous follow-up from the Project Manager. This includes understanding deadlines, determining the appropriate sequence of work, following up relevant parties and communicating potential delays early.

The employee is encouraged to develop independent judgement and problem-solving skills. However, independence does not mean operating without management direction. Project priorities, commercial decisions, contractual matters and significant project risks remain subject to the direction and approval of the Project Manager.

Key Skills & Attributes

Strong organisational and time-management skills.
Ability to manage multiple tasks and deadlines simultaneously.
Good written and verbal communication.
Ability to read and understand construction drawings and specifications.
Strong attention to detail and document control.
Proactive approach to following up outstanding matters.
Ability to identify priorities and seek direction where priorities are unclear.
Commercial awareness and willingness to develop contract administration skills.
Professional approach when dealing with clients, consultants and subcontractors.
Ability to work both independently and collaboratively.
Willingness to learn, accept feedback and continuously improve.

Reporting: Project Manager / Director
Works With: Site Manager, Contract Administrator, Estimator, consultants, subcontractors and suppliers.

Pay: From $75,000.00 per year

Benefits:

Maternity leave
Professional development assistance

Work Location: In person

Quick Apply

Refine Your Search

document control jobs in sydney western suburbs nsw

Project Coordinator

Contract Administrator

System Administrator

SHIPPING AND DOCUMENTATION EXECUTIVE

Environmental Services Assistant - REQ632555

Document Controller

Operations Admin Assistant AM/PM - 2 roles

Administration Assistant

HR/SHEQ Coordinator

Project Administrator

Clinical Trials Coordinator

Quality Coordinator

Contract Administrator

Organizational Professional

Accounts Payable Specialist

Inventory Controller

Quality Inspector

Fleet Manager

Customer and Operations Center Officer

Disability Support Worker

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