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Facilities & Administrative Services Manager

GE Aerospace -
Bray Park QLD

Apply Now

Job Details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Business Administration
Diploma
Business
Communication skills
Integrated library system

Full Job Description

Job Description Summary

GE Aerospace Systems Australia conducts repairs on both Civil and Military Aviation components for the APAC region. This role is a vital member of our team providing essential support to ensure the smooth and efficient operation of both the Facility, Security and Administration Services.
This role provides provisions for the business and administration support for the Brisbane site, with a focus across three key areas:
1- Administration support- Reception management, reports, filing, record keeping, general administration, events coordination, data entry and accounting support functions. Managing the purchasing and coordination of third-party support services or ad hoc business equipment, including requesting and assessing quotes.
2- Facility/Contractor management- oversee all facets of facility and equipment maintenance and liaise with contractors as required to complete works. This includes inductions to facilitate onsite supervision, working with our workshops and Brisbane Airport to maintain supplier and compliance tracking systems and oversee the Tech library.
3- Security Focal- Oversee physical security operations across all company locations and work with site leads for implementation. Conduct routine audits, training, tasks and reporting tools to ensure standard requirements are met. Support the Crisis Management Team activities and help lead standard tasks execution.

Job Description

Company Overview:

Working at GE Aerospace means you are bringing your unique perspective, innovative spirit, drive, and curiosity to a collaborative and diverse team working to advance aerospace for future generations. If you have ideas, we will listen. Join us and see your ideas take flight!

Site Overview:

GE Aerospace in Australia, has sites in Brisbane, Newcastle, Richmond, Bundamba, and Matraville. Since 2005, we’ve driven innovation and supported avionics, propeller, and power systems across a diverse range of aircraft platforms for our customers. At our Brisbane facility, you'll work with highly skilled technicians on cutting-edge technology for civilian and military aircraft. We are committed to developing early career talent through student-focused programs and fostering a culture of respect and community support. Be part of a team that values giving back and making a difference in the aerospace industry.

Role Overview:

This role is a key contributor to the smooth, compliant, and efficient operation of our Brisbane site by stewarding our workplace environment, administrative services, and physical security posture. The position drives a professional front-of-house experience and reliable business support; ensures facilities, equipment, and vendor partnerships enable safe, high-quality operations; and maintains effective security governance in coordination with site and functional leaders. Acting as a central point of coordination, the role aligns day-to-day site operations with business needs, strengthens readiness and resilience, and upholds standards that support our commitments to Safety, Quality, Delivery, and Cost. It requires strong judgment, stakeholder engagement, and continuous improvement mindset to anticipate needs, manage risk, and enable teams to perform at their best.

Key Responsibilities:

Communication & Front Office

Manage all correspondence (email, calls, mail) and route or respond promptly.
Coordinate meetings and events, including rooms, logistics, guests, and materials.
Prepare and distribute accurate agendas, minutes, and related documents.
Perform clerical tasks (scanning, copying, filing) to support daily operations.

Records, Data & Filing

Maintain accurate records, filing systems, and databases with data integrity and confidentiality.
Track facility activities, work orders, schedules, and spend; generate performance reports.

Facilities & Vendors

Coordinate facility maintenance, repairs, and upgrades with vendors and contractors, on time and on budget.
Conduct routine facility inspections; identify issues and drive corrective actions.
Monitor inventories (office, cleaning, maintenance, safety) and manage procurement and replenishment.
Oversee cleaning and hygiene services to required standards.
Respond to facility incidents and emergencies to minimize risk and disruption.

Safety, Quality & Compliance

Support safety inspections and audits; implement corrective actions to meet regulatory and industry standards.
Support regulator audits, technical library duties, and the Quality Management System.
Perform periodic logistics and customs supplier quality performance audits.
Adhere to company policies on administrative processes, confidentiality, and information security.

Security

Oversee physical security operations across all company locations and work with site leads for implementation.
Conduct routine audits, training, tasks and oversee reporting tools to ensure standard requirements are met.
Support the Crisis Management Team activities and help lead standard tasks execution.

Required Qualifications:

Diploma level qualification in business administration, facilities management, security management, or related field (or equivalent experience) with proven experience in an administrative support role and basic facility management.

Preferred Qualifications:

Cross-functional collaboration with internal teams and external vendors, landlords, and authorities
Strong problem-solving under time pressure; identifies risks and drives corrective actions
Excellent organization and time management; able to prioritize, multitask, and meet deadlines
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and related tools
Clear, professional communication and interpersonal skills with internal and external stakeholders
High attention to detail, accuracy, and quality record-keeping
Self-starter who works independently and in teams with initiative and flexibility
Discretion and confidentiality with sensitive information
Adaptable; quick to learn new tasks, procedures, and technologies
Commitment to facility cleanliness, safety, functionality, and service quality

At GE Aerospace, we have a relentless dedication to the future of safe and more sustainable flight and believe in our talented people to make it happen. Here, you will have the opportunity to work on really cool things with really smart and collaborative people. Together, we will mobilize a new era of growth in aerospace and defense. Where others stop, we accelerate.

Additional Information

Relocation Assistance Provided: No

Apply Now

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