Be the organisational backbone of a leading stroke service and help support exceptional patient care.
Employment Type: Permanent Full Time
Position Classification: Admin Officer Level 4
Remuneration: $75,176.80 - $76,897.65 per annum + super
Location: John Hunter Hospital | Awabakal Country
Hours Per Week: 38
Requisition ID: REQ664601
Applications Close: Sunday, 5th July 2026
Whilst this position is open to all individuals, it is targeted to Aboriginal or Torres Strait Islander people under section 21 of the Anti-Discrimination Act 1977. Aboriginal or Torres Strait Islander people are encouraged to apply and consideration will be given to suitable Aboriginal or Torres Strait Islander applicants to promote equal or improved access. Aboriginal or Torres Strait Islander applicants must demonstrate Aboriginal or Torres Strait Islander status in addition to addressing the selection criterion.
Where you'll be working:
Join the Neurology Unit at John Hunter Hospital, one of regional Australia's leading tertiary referral hospitals. In this pivotal role, you'll provide executive and administrative support to the Head of Department for Stroke Services while working alongside a dedicated team of clinicians, trainees and administrative professionals committed to delivering outstanding patient outcomes.
This is a dynamic and collaborative environment where no two days are the same. You'll be part of a supportive team culture that values professionalism, adaptability, respect and teamwork.
About the role:
As Executive Assistant to the Head of Department for Stroke Services, you'll play a critical role in ensuring the smooth operation of the service through high-level administrative and secretarial support.
Your responsibilities will include:
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Managing patient waitlists and clinic scheduling
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Coordinating clinic appointments and cancellations
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Providing executive and secretarial support to the Head of Department
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Clinical typing and distribution of correspondence
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Supporting Advanced Trainees and assisting with administrative requirements
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Liaising with a broad range of internal and external stakeholders
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Managing competing priorities and deadlines in a fast-paced clinical environment
This is a varied and rewarding role that requires initiative, strong organisational skills and the ability to adapt to changing demands.
About you:
We're looking for an experienced administrator who thrives in a busy healthcare environment and enjoys supporting both clinical and executive functions.
You will bring:
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Extensive experience in medical administration
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Exceptional organisational and time-management skills
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The ability to prioritise competing tasks and meet critical deadlines
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Strong communication skills with a professional and approachable manner
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A proactive, resourceful and adaptable approach to work
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Confidence in building positive relationships with a diverse range of stakeholders
Most importantly, you'll consistently demonstrate our core values of Collaboration, Openness, Respect and Empowerment in all interactions with colleagues, patients, carers and the wider community.
Support and development:
We are committed to setting you up for success. You'll receive:
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Comprehensive onboarding and orientation
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Hands-on training from experienced administrative staff
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Training in hospital systems and processes
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Access to online learning through My Health Learning
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Ongoing support and professional development opportunities
Why join us?
This is an opportunity to make a meaningful contribution to a highly specialised service while working alongside passionate healthcare professionals. If you're an experienced administrator looking for a challenging and rewarding role where your organisational expertise can make a real difference, we'd love to hear from you.
What we can offer you:
At Hunter New England Health, enjoy a career where you're challenged by interesting work and surrounded by spectacular locations. You'll contribute to the team enriching health in millions of ways every day. On top of this we also offer:
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Sustainable Healthcare: Together towards zero
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Monthly Allocated Days Off (for full-time employees)
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4 weeks annual leave (pro-rata for part time employees)
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Paid parental leave (for eligible employees) - giving you the opportunity for true Worklife balance
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Salary packaging options - up to $11,600 plus novated leasing
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Fitness Passport for health and well-being - discounted gym options for you and your family
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Employee Assistance Program (EAP) for staff and family members
Additional information:
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An eligibility list will be created for future permanent full or part time and temporary full or part time vacancies.
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To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.
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We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.
Need more information?
about applying for this position
For role related queries or questions contact Sonya Benson on
[email protected]
Information for Applicants:
Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2
Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp
This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.
At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact [email protected] for confidential support.
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