In-Demand Lease administrator Jobs in Melbourne, Vic

Lease Administrator
VetPartners —Malvern East VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Quick Apply
Real Estate Administrator
Uniting Vic.Tas —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Excel
- Administrative experience
- Parental leave
- Employee assistance program
Service Administrator
Velocity Truck Centre —Port Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Time management
- Health insurance
- Employee assistance program
CRN - Mobility Administrator
Grace Removals —Mount Waverley VIC
- Full-time
- Microsoft Excel
- Administrative experience
- Organisational skills
- Employee assistance program
Novated Support Administrator
MYOB —Melbourne VIC
- Hybrid work
- AI
- Parental leave
Novated Support Administrator
Axsys —Melbourne VIC
- AI
- Parental leave
Accumulation and Retirement Services Representative
Health Employees Superannuation Trust Australia —Melbourne VIC
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Parental leave
- Employee assistance program
13d
Senior Manager - Financial Crime Strategy and Operations
Health Employees Superannuation Trust Australia —Melbourne VIC
- Analysis skills
- Financial services
- AI
- Parental leave
- Employee assistance program
Administration Manager - Private Buying
Dutton Automotive —Richmond VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick Apply
12d

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Lease Administrator

VetPartners -
Malvern East VIC

Quick Apply

Job Details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Financial report writing
Microsoft Office
Administrative experience
Organisational skills
SharePoint
Financial management
Communication skills
Property management

Full Job Description

Location: Macquarie Park, NSW or Malvern East, VIC or Ormeau QLD

Are you a highly organised administrator with a keen eye for detail and a passion for property and finance? We are looking for a Lease Administrator to play a critical role in supporting the management of our property portfolio through accurate lease administration, financial reporting, compliance monitoring, and stakeholder support.

This is an excellent opportunity for someone with experience in lease administration, property management, finance, or commercial property operations who enjoys working with data, systems, and processes to ensure everything runs smoothly behind the scenes.

About the role

Reporting to the General Manager Property, you will manage lease, rent, outgoings, insurance, and compliance administration across a diverse property portfolio. Working closely with Property Managers and Finance, you will ensure lease information is accurate, financial obligations are met, reporting is timely, and portfolio records are maintained to a high standard.

Key responsibilities

Lease & property administration

Maintain lease records, documentation, and property information within Prolease Express
Manage lease renewals, variations, ownership changes, and critical lease dates
Maintain lease registers, schedules, and portfolio records

Financial administration

Generate and reconcile rental invoices, CPI increases, and rent adjustments
Process outgoing invoices, reconciliations, and annual audits
Support budgeting, forecasting, financial reporting, and IFRS16 compliance

Compliance & stakeholder support

Monitor critical lease obligations and compliance requirements
Manage insurance records and Certificates of Currency
Provide support to Property Managers and Finance on lease and property-related matters

About you

To be successful in this role, you will bring:

Experience in lease administration, property administration, commercial property operations, or a similar role
Strong understanding of lease management, rent reviews, outgoings, budgeting, and lease compliance (including IFRS16)
Excellent financial reconciliation and reporting skills
High attention to detail and accuracy when managing financial and lease data
Strong organisational skills with the ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office, particularly Excel, Word, and SharePoint.
Experience using property management systems, ideally Prolease Express and Legal Eagle
Strong communication and stakeholder management skills
The ability to work both independently and collaboratively within a team environment

About us

VetPartners supports more than 270 veterinary clinics across Australia and New Zealand, enabling our teams to deliver exceptional care to pets and the people who love them.

Why join VetPartners

Purpose-led work: Make a meaningful difference every day by supporting those who care for pets and their families
Autonomy & impact: Own and shape the national growth agenda across a large and evolving network
Collaborative culture: Work alongside passionate, committed people who value learning and growth
Development opportunities: Ongoing professional development and the opportunity to grow with a dynamic organisation

Apply now and help support the spaces where exceptional veterinary care happens every day.

VetPartners is committed to Equal Employment Opportunities and creating an inclusive, diverse, and flexible workplace. We welcome applicants from all backgrounds, experiences, and abilities.

Quick Apply

Refine Your Search

lease administrator jobs in melbourne, vic

Lease Administrator

Real Estate Administrator

Service Administrator

CRN - Mobility Administrator

Novated Support Administrator

Novated Support Administrator

Accumulation and Retirement Services Representative

Senior Manager - Financial Crime Strategy and Operations

Administration Manager - Private Buying

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