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Executive Assistant - Client Services Division

Ballarat Community Health -
Lucas VIC

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Job Details

Part-time
$42.83 an hour
7 hours ago

Qualifications

Administrative experience
Communication skills
Time management

Full Job Description

Role: Executive Assistant - Client Services Division

Reporting to: Executive Manager Community & Public Health and Executive Manager Primary Care & Ageing

Location: Lucas

Employment Type: Ongoing

Time fraction: Part time – 0.8 FTE

Salary: $42.83 per hour

Join BCH as the trusted support to two Executive Managers leading services that make a real difference across our community.

We're looking for an exceptional Executive Assistant to support two Executive Managers who are leading service delivery across Ballarat Community Health (BCH).

This is an opportunity to partner with experienced leaders, build strong relationships across the organisation, and play a key role in supporting services that make a genuine difference in our community every day.

As a trusted member of the Client Services Division, you'll provide high-level executive and administrative support across a diverse and fast-moving portfolio. From managing complex diaries and coordinating meetings to supporting projects, preparing professional documents and assisting with tenders, you'll help keep priorities moving and ensure things run smoothly behind the scenes.

What you'll be doing

Provide high-level executive and administrative support to two Executive Managers, including diary and email management
Coordinate meetings, stakeholder engagement activities and committee support, including agendas, logistics, documentation and follow-up actions
Support the planning, coordination and delivery of projects and organisational initiatives
Manage research and health information requests and associated processes
Coordinate training and professional development activities as required
Support communication and information sharing across the Client Services Division
Prepare high-quality documents, presentations, surveys and intranet content
Assist with the development and submission of tenders and funding applications
Liaise professionally with internal and external stakeholders, representing BCH and the Executive Managers in all communications
Provide backfill support to Executive and Board functions within the CEO Office when required

What you'll bring to the team

We're looking for someone who is highly organised, proactive and professional, with the ability to build strong relationships and confidently manage competing priorities.

You will bring:

Experience providing executive or high-level administrative support
Exceptional organisational and time management skills
Strong written communication skills and attention to detail
The ability to exercise sound judgement, discretion and confidentiality
Confidence working across a range of systems, projects and administrative functions
A proactive approach and the ability to anticipate needs and solve problems
Strong interpersonal skills and the ability to work effectively with a diverse range of stakeholders

Most importantly, you'll enjoy being the person who brings structure, coordination and support to busy leaders and teams, helping them focus on delivering great outcomes for our community.

Why join Ballarat Community Health?

For more than 45 years, Ballarat Community Health has been supporting people to live healthier, more connected lives. We're a not-for-profit community health organisation with around 300 staff across Ballarat and the Western Region.

What makes BCH special is our people. We're passionate about our work, supportive of each other, and committed to creating positive change in the communities we serve.

If you’d like to know more about us visit our website http://www.bchc.org.au/

Further information

For further enquiries about this role, please contact Joanne Gell, Executive Manager Community and Public Health on (03) 5338 4512

BCH is committed to inclusive and accessible recruitment. If you require adjustments during the recruitment process, please contact the People and Culture team at [email protected] and let us know.

Application deadline

Applications must be submitted by 11:59pm on Monday 29 June 2026

Safety and inclusion

BCH takes the safety, dignity and wellbeing of children, older people and vulnerable people seriously. We expect all staff to uphold these standards in their work.

We are committed to a diverse and inclusive workforce. We value different life experiences and perspectives and provide care to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability or sexual orientation.

Join BCH as the trusted support to two Executive Managers supporting services that make a real difference across our community. Apply now.

Apply Now

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