Job Description
Agency Department of Health Work unit NT Wide Services - Regional Health Services
Job title Executive Assistant Designation Administrative Officer 4
Job type Full time Duration Fixed to 03/03/2027
Salary $77,344 - $88,179 Location Darwin
Position number 524 RTF 349940 Closing 29/06/2026
Contact officer Corinne Thompson on 08 8922 8012 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=349940
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment
process or job, please discuss this with the contact officer. For more information about applying for this position and the
merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures
plans, go to the OCPE website.
Primary objective
Provide comprehensive, confidential, administrative support to the General Manager NT Wide Services and work unit,
including administrative and Ministerial coordination and support.
Context statement
The role operates within a dynamic and fast-paced healthcare environment, managing complex and sensitive mattes while
responding to evolving priorities and changing deadlines.
Key duties and responsibilities
1. Provide comprehensive administrative support to the General Manager NT Wide Services which may include:
- Providing high level secretarial support including minute taking and logistical support to working groups, committees,
and events/functions.
- Monitoring all communication channels in and out of the Executive’s office, including email and diary management,
scheduling meetings, and travel arrangements.
- Maintaining appropriate administrative systems, registers, processes, databases, and record management ensuring
effective and efficient workflows within the unit.
- Managing a range of procurement functions including travel arrangements and purchasing.
- Supporting working groups, committees and for events/functions the Executive/ work unit are involved with.
2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to, all levels of staff
within the agency, external stakeholders and the public.
Selection criteria
Essential
1. Demonstrated experience providing administrative support to a senior leader or executive, including managing calendars,
scheduling meetings, handling correspondence and maintaining confidential files and records.
2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems with
a willingness to adopt new technology.
3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written and
verbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.
4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with the
flexibility to handle changing priorities and work independently with minimal supervision.
5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positive
improvements.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance
notice and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant
criminal history. For immunisation requirements - Category A (direct contact with blood or body substances) or Category B
(indirect contact with blood or body substances), check with contact person for requirements.
