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Office Coordinator

Employment Hero -
Alice Springs NT

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Job Details

Permanent | Full-time
3 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Certificate IV
Microsoft Office
Administrative experience
Supervising experience
Driver Licence
Ochre Card
Business Administration
Working with Children Check
AI
Communication skills
Office experience

Full Job Description

AI Job Summary

Experience coordinating offices/administration and managing competing priorities independently.
Confident supervising or guiding staff and ensuring office coverage/reception during business hours.
Manage office logistics (mail, supplies, facilities) and use Microsoft Office (Word, Excel, Outlook).

Role Type

On-site • Permanent • Full-time • Associate

Description

Office Coordinator

Nganampa Health Council

Alice Springs, Alice Springs & Central Australia NT

Administrative Assistants (Administration & Office Support)

Full time

The Organisation

Nganampa Health Council (NHC) is an Aboriginal Community Controlled Health Organisation operating on the Anangu Pitjantjatjara Yankunytjatjara (APY) Lands in the far north west of South Australia. The APY Lands are home to almost 3,000 residents and the Anangu culture is strong with Pitjantjatjara/Yankunytjatjara being the first language.

NHC operates clinics 24/7 in the six main communities in the APY lands, one outreach clinic and health programs including in sexual, environmental, dental, women’s, male, children’s, eye and mental health, health worker training and immunisation.

Benefits

Unique opportunity to explore Central Australia – see more of the Australian Outback than most ever will

About the Role

We’re looking for a proactive Office Coordinator to take ownership of the day-to-day operations of our Alice Springs office. This is a hands-on role where you’ll coordinate office logistics, supervise a small admin team, and act as the central point of contact between our office, remote clinics, and external providers.

You’ll work closely with the Business Manager, alongside Fleet and Purchasing Managers, to keep operations running smoothly.

This role also plays an important part in supporting Work Health & Safety (WHS) across the Alice Springs office, ensuring a safe and well-functioning workplace.

Key Responsibilities

Coordinate daily office operations and ensure smooth day-to-day running
Supervise Administration Assistant & Receptionist
Ensure office coverage during business hours (8:00am-5:00pm) and reception functions
Manage logistics: mail, supplies, facilities, and office systems
Coordinate travel and charter bookings
Oversee deliveries, courier runs, and collections (incl. medications)
Liaise with service providers for maintenance and facilities
Support onboarding of locum and visiting staff
Promote and support WHS practices, including identifying hazards, coordinating maintenance issues, and ensuring a safe office environment.

About You

Experienced in office coordination or administration
Able to manage competing priorities and solve problems independently
Confident supervising or guiding staff
Strong communication and organisation skills
Practical, reliable, and solutions-focused
Committed to maintaining a safe and compliant workplace

Requirements

Experience in a similar role
Strong admin and coordination skills
Microsoft Office (Word, Excel, Outlook)
NT Driver’s Licence
Ability to obtain Police Clearance, Working with Children Check & Ochre Card

How to Apply

Submit your resume and a cover letter addressing the following:

Your experience managing a busy office and handling competing priorities (include an example)
Administrative systems and processes you’ve used
Experience supervising or guiding staff
Working in cross-cultural or diverse environments
Collaborating with managers or peers on shared responsibilities
Your experience with Microsoft Office and other systems
How you’ve managed confidentiality (e.g. patient or employee information)
Confirmation of licence and ability to obtain required clearances

Optional:

Experience in Aboriginal health /community-controlled organisations
Relevant qualifications (e.g. Cert IV Business Administration)

Sound Like You?

We value flexibility, initiative, and a willingness to learn. At Nganampa, we welcome candidates from diverse backgrounds and are excited to see how your skills can contribute to our mission.

Applications will be reviewed as they are received, and interviews may be conducted prior to the closing date. Early applications are encouraged. Nganampa Health Council reserves the right to close this advertisement earlier than the stated closing date should a suitable candidate be identified.

Ready to make a difference? Apply now and join a team that makes a positive impact on the lives of our communities every day.

This role requires National Police Clearance and Working with Children’s Check. Applicants must have current work rights in Australia. NHC does not provide visa sponsorship.

To request a copy of the Position Description please contact: [email protected]

Apply Now

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