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Executive Assistant & Legal Secretary

Iluka -
Perth WA

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Job Details

Full-time
2 days ago

Benefits

Parental leave

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
SAP
Microsoft Office
Administrative experience
Organisational skills
Diploma
Business

Full Job Description

lluka Resources is a leading global producer of the critical minerals zircon and high grade titanium dioxide feedstocks (rutile and synthetic rutile). Iluka has also established a significant position in rare earths. As an international supplier of critical minerals, Iluka’s products are used in an array of applications including technology, construction, medical, lifestyle, defence and industrial uses. As the world moves towards a smarter, safer, and sustainable future, Iluka’s high quality products are increasing in demand.

Our people are the foundation of our business and are vital to our success now and into the future. Iluka offers an empowering and inclusive work environment that is as diverse as the communities in which we operate.

About the role

An exciting opportunity exists for a highly organised and proactive Executive Assistant & Legal Secretary to support our General Counsel & Company Secretary and broader legal and corporate functions, based in our Perth corporate office.

This role provides high-level administrative and secretarial support, including direct support to Iluka’s Non-Executive Directors and coordination of Board and Committee activities. It is well suited to candidates with experience in legal secretarial, administrative or paralegal roles, particularly within ASX-listed corporate or law firm environments.

This is a part-time opportunity (approximately three-to-four days per week), with the potential to increase hours up to full-time for the right candidate.

Key responsibilities include:

Providing executive-level administrative support to the General Counsel & Company Secretary
Coordinating Board and Committee meetings, including preparation and distribution of papers
Supporting Non-Executive Directors, including travel, accommodation, and expense management
Managing complex calendars, correspondence, and stakeholder communications
Coordinating events such as Board meetings and the Annual General Meeting
Preparing and lodging documents with ASX and ASIC
Maintaining company registers and confidential records in line with governance requirements
Processing purchase orders, invoices, and vendor administration in SAP
Supporting onboarding and team administration across the Legal, Company Secretary, Land & Tenements, and Community & Indigenous Affairs function

About you

To be successful in this role, you will have:

TAFE/Business College Diploma in Secretarial Studies, Legal Services or equivalent experience
Significant experience in an Executive Assistant, Legal Secretary or Senior Administrative role
High‑level proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong organisational skills with the ability to manage competing priorities
High attention to detail and accuracy
Exceptional interpersonal and stakeholder engagement skills
Proven ability to exercise discretion and maintain confidentiality

Desirable:

Experience supporting Directors or Executives within a listed company or legal environment
Familiarity with ASX and ASIC processes and corporate governance terminology
Exposure to SAP, records management systems, and Board platforms such as Diligent
Legal secretary or governance support background

Our offer to you

Flexible working arrangements, hybrid working and flexi hours
Be supported through an inclusive and collaborative culture
Up to 18 weeks paid parental leave
Ability to purchase additional annual leave
Competitive salary and incentive structures
Employee share matching scheme

We are committed to upholding our business values, supporting equal opportunities, gender equality and cultural diversity.

You will be supported, empowered, included and encouraged to be the best version of yourself.

If you share our values of Integrity, Respect, Courage, Accountability and Collaboration; and you have the skills and experience to help us to succeed and deliver sustainable value, apply now.

Full working rights in Australia, with no conditions or restrictions, are required for you to be eligible to apply for this role.

Applications Close: 15 July 2026

“We respect and encourage diversity in a workforce that reflects our communities.”

Apply Now

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