In-Demand Admin assistant Jobs in Fitzroy, Vic

VCE/VET/VASS Administrative Assistant
Bialik College —Hawthorn VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Employee assistance program
- Gym membership
1h
Clinical Support Officer - Adminstrative Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- 12 hour shift
- Doctoral degree
- Communication skills
- Health insurance
5d
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction experience
- In-person
- Profit sharing
Quick Apply
2d
Administration Assistant
Inchcape —Melbourne VIC
- Contract
- Microsoft Office
- Administrative experience
- Communication skills
Manufacturing Admin Assistant
ASDAM Group —Moorabbin VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
1d
Lead Executive Assistant
Scope (Aust) —Hawthorn VIC
- Full-time
4d
Executive Assistant
Bapcor —Mount Waverley VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
Quick Apply
7d
Executive Assistant
Ramsay Health Care —Mitcham VIC
- Part-time
- Communication skills
- Time management
- Referral program
Quick Apply
13d
Administration Assistant - Kids and Teens Pelvic Pain Clinical Network
The Royal Children's Hospital —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Leadership
4d
Disability Inclusion Administrative Assistant/ Teacher Aide
Victorian Government —Melbourne VIC
- Part-time
- Administrative experience
- Communication skills
2d
Executive Assistant to CEO
AFCA —Melbourne VIC
- Full-time
- Hybrid work
- No degree
Quick Apply
4d
Executive Assistant
The Royal Melbourne Hospital —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
9d
Executive Assistant to CEO
Australian Financial Complaints Authority —Melbourne VIC
- Full-time
- Hybrid work
- No degree
- AI
3d
Senior Product Developer Administration Assistant
Munro Footwear Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Recruiting
Administrator
Ryman Healthcare —Burwood East VIC
- Full-time
- Administrative experience
- Front desk
12d
Administration Assistant – Workers Compensation
DXC Technology —Melbourne VIC
- Full-time
- Customer service
- Administrative experience
- In-person
Executive Assistant
Australia Post —Sunshine West VIC
- Full-time
- Microsoft Office
9h

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VCE/VET/VASS Administrative Assistant

Bialik College
Hawthorn VIC

Apply Now

Job Details

Permanent | Part-time | Full-time
1 hour ago

Benefits

Onsite gym
Onsite canteen
Employee assistance program
Gym membership
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Authentication
Microsoft Excel
Microsoft Outlook
Administrative experience
Senior Secondary Certificate of Education
Organisational skills
Computer skills
Budgeting
Communication skills

Full Job Description

We are seeking an Administrative Assistant to provide support to the VCE/Year 12 Coordinator and College Vice-Principal and Head of Senior School. The successful candidate will have the capacity to work efficiently and possess an excellent attention to detail.

We are offering the flexibility to work hours condensed into four (4) weekdays or spread over five (5) weekdays working between 4 or 5 hours per day, during school term time only plus additional 2 weeks during the school holidays.
This is an ongoing, part-time role, commencing in January 2027.

Duties and Responsibilities

Provide administrative support to VCE/Year 12 Coordinator and College Vice Principal/Head of Senior School
Data entry and overseeing of all elements pertaining to VASS
Authentication and ensure completion of VCAA documentation for VCAA compliance
Manage communications with and from the VCAA, providing updates where changes are made by VCAA
Provide support to the VCE Coordinator, as necessary
Manage VET application process, student attendance, and be point of contact with external providers and follow up with students, parents, and providers
Liaise with individual VET teachers and course coordinators
Manage process for students sitting VET or VCE subjects external to/or outside of the preferred provider/s
Manage all SAC reschedules/resits
Arrange staff supervision roster for afterschool SAC reschedules/resits
Coordinate supervision for Term 3 Break practice examinations
Manage sourcing, hiring, payment and training of external supervisors, including for GAT and VCAA examinations
Coordinate all elements of VCAA examination logistics
Utilise accounts payable platform (Alii) including sourcing items, raising purchase orders, submitting invoices and budgeting.

Skills and Experience

Minimum 2 years of experience in an administrative role.
To possess outstanding communication skills, including an ability to seek and provide effective and appropriate advice and information to students, parents, staff and external bodies.
To possess outstanding organisational skills with a proven ability to work under pressure with conflicting priorities, meet strict deadlines and attention to detail.
To possess the ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.
The ability to prioritise and work autonomously without direction, when required.
To possess a high level of computer skills, using Word, Excel, Outlook, Synergetic, Compass, PowerPoint
Ability to learn systems and processes and implement quickly and effectively.
The ability to work collaboratively in a team environment.
Previous experience in a similar position would be an advantage but not essential, and training is available for Synergetic/Compass software.

Benefits

Up to 7 days of gifted leave per year (Jewish Holidays) in addition to public holidays.
Permanent full-time staff entitled to a 25% school fee discount for their children (Kindergarten to Year 12) Permanent part-time employees (working more than 50% of FTE) will be entitled to a pro-rata fee discount.
Free private & secure onsite car parking with onsite security.
Free membership & access to onsite gym & swimming pool.
Onsite Canteen.
Free access to confidential wellbeing support via our external Employee Assistance Program (EAP).
Discounts at local retailers including – cafes, car repairs & more.
Discounted rental rates for hiring school facilities.
Located close to the Monash Freeway, Tooronga Train Station (7-min walk) and trams (10-minute walk).

Apply Now

Refine Your Search

admin assistant jobs in fitzroy, vic

VCE/VET/VASS Administrative Assistant

Clinical Support Officer - Adminstrative Assistant

Executive Assistant

Administration Assistant

Manufacturing Admin Assistant

Lead Executive Assistant

Executive Assistant

Executive Assistant

Administration Assistant - Kids and Teens Pelvic Pain Clinical Network

Disability Inclusion Administrative Assistant/ Teacher Aide

Executive Assistant to CEO

Executive Assistant

Executive Assistant to CEO

Senior Product Developer Administration Assistant

Administrator

Administration Assistant – Workers Compensation

Executive Assistant

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