Job description
We are seeking a highly organised, proactive Receptionist/Administration coordinator to join our boutique Chartered Accounting firm in our North Sydney CBD Office. Please note this position is in office only & there are no remote options. We will not be hiring through recruitment organisations.
This position is casual 3 days a week. The successful candidate will receive training under the current administration coordinator & team. Training will occur on a Friday for the first 3 weeks before commencing the 3 full days.
If you would like to be a part of a highly effective professional team and feel you could attend to the below, then please apply without delay. The successful applicant will be personable with strong interpersonal skills and be fluent in English (both written & verbal). To be considered please read the job instructions thoroughly.
What you'll be doing
· Front desk reception: Greeting clients, answering calls, managing staff calendars, attending to messages, call transfers, client relations & scheduling appointments. Attend to kitchen, Adhoc tasks, printing requirements & run small errands.
· Provide administrative support:
- Collecting & processing client mail
- Typing letters, sending out completed jobs & responding to client emails
- Manage office inventory stock levels & place orders accordingly
- Banking and Petty Cash record/reconciliation
- Oversee office creditors & assist in processing payments
- Accounts payable & Aged Debtors
- Physical filing, digital file management & digitising records
- Work alongside accounting staff following firm procedures
- Participate in monthly security training & liaise with our IT company
- Invoicing & receipting
- Prepare Jobs received for accounting staff, prefilling & prepare ATO reports
- Oversee deadlines
- Liaising with ASIC, ATO & other government bodies as required
- Maintain client records
What we're looking for
- 1+ years’ experience in similar reception or administrative roles
- An understanding & respect for client confidentiality & data protection
- Strong communication skills
- Strong typing ability
- Team player with ability to multitask
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, Explorer)
- Strong organisational skills and attention to detail are mandatory
- Willingness to learn, follow procedure & be part of a team
- Written & verbal fluency in English
A bonus, but not essential a successful candidate could have experience:
- Experience working in an accounting firm
- Familiarity with Handisoft Tax products
- Familiarity with the Australian Taxation Office
As such, to be considered for this position an applicant must submit a resume with a covering letter addressed to Emelia Wilkinson. Any addressed to the hiring manager, HR etc will be disregarded.
Your cover letter should include:
- How many years of experience you have in a similar role?
- Which Microsoft Office products / software you are experienced with?
Pay: $35.00 – $40.00 per hour
Application Question(s):
- Are you able to write fluently in English?
Language:
- Fluent English (Required)
Work Authorisation:
Work Location: In person
