In-Demand Receptionist/administrative assistant Jobs

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- Parental leave
- Employee discount
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Current Vacancies

Forever New -
Australia

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Job Details

Permanent | Full-time
11 days ago

Benefits

Birthday leave
Parental leave
Employee discount
Referral program

Qualifications

Microsoft Powerpoint
Microsoft Outlook
Microsoft Office
Driver Licence
Communication skills
Time management

Full Job Description

Executive and Personal Assistant to the CEO

FOREVER US

Step into the world of Forever New, where fashion meets confidence and every moment is designed to make it her moment. From our Melbourne beginnings 20 years ago to more than 450 stores globally, Forever New continues to evolve - creating beautiful, feminine fashion underpinned by strong commercial thinking and global sourcing expertise.

THE PERKS WE OFFER YOU

As part of the Forever New family, you’ll enjoy benefits designed to support your success and wellbeing:

Enjoy a generous 40% employee discount, including periodic family & friends offers
Coffee lover? Indulge in daily subsidised coffee and lunch at the café downstairs
Celebrate loyalty and life moments with birthday and loyalty leave
Access to ongoing learning and development through LinkedIn Learning courses
Benefit from paid parental leave, helping you balance family and career
Gain recruitment referral incentives for bringing exceptional talent into the team
Take part in wellbeing and sustainability initiatives, supporting both you and the planet
Grow with continuous learning and development programs
Be recognised for your contributions through awards and recognition programs
Enjoy subsidised car parking and a vibrant Richmond head office location
Gain exposure to a global business operating across 5 continents

ABOUT THE ROLE

At Forever New, we are more than a global fashion retailer. We are a passionate team driven by creativity, collaboration and innovation. We are seeking an exceptional Executive Assistant to provide seamless support to our CEO, playing a pivotal role in the success of our business.

A lively, social office environment
Full-time, permanent position in Richmond (Salary + Super + Subsidised parking + Generous 40% employee discount at Forever New Stores)
This role is based 5 days per week in the Head Office, Richmond and requires you to hold an Australian Drivers License

This is a unique opportunity for a highly organised, proactive and discreet EA who thrives in a fast-paced environment, anticipates needs before they arise, and enjoys building strong relationships across all levels of an organisation.

As Executive Assistant to the CEO, you will be responsible for delivering high-level executive and personal support while ensuring the smooth operation of the CEO's office. Acting as a trusted partner, you will manage competing priorities, coordinate key business activities, and serve as a key liaison between the CEO, Executive Leadership Team, Board Members, employees and external stakeholders.

No two days will be the same. You'll be one step ahead, expertly managing schedules, communications, travel, events and confidential matters while helping the CEO remain focused on strategic priorities.

Manage a complex and ever-changing executive calendar
Coordinate meetings, board interactions, presentations and key business activities
Act as the primary point of contact for CEO communications and correspondence
Prepare agendas, presentations, reports and meeting documentation
Coordinate domestic and international travel arrangements
Manage confidential information with professionalism and discretion
Build and maintain strong relationships with internal and external stakeholders
Provide proactive diary, task and priority management
Provide executive and administrative support to Steve Madden Fashions, GM International, ensuring the seamless coordination of key priorities, communications, travel and operational requirements
Lead and coordinate special projects and business initiatives
Oversee general office support functions alongside the Office Coordinator/Receptionist
Support personal administration, appointments, property matters, events and household requirements

This role will also encompass Personal Assistant responsibilities for the CEO’s private matters such as personal appointments, reservations and family support.

ABOUT YOU

Known for your high level of attention and focus, and excellent communication skills, you possess the foresight to anticipate needs and deliver on specific objectives. Your unwavering reliability and commitment to confidentiality will be invaluable in this role as you provide comprehensive support to the CEO in both his professional and personal endeavours.

5+ years' experience supporting a CEO, executive leader or C-suite environment
Exceptional organisational and time management skills
Advanced Microsoft Office skills, particularly Outlook, Teams and PowerPoint
Strong business acumen and outstanding attention to detail
Excellent written and verbal communication skills
Proven ability to manage competing priorities and changing demands
Experience coordinating international travel and working across time zones
A proactive, hands-on and solutions-focused approach
High levels of discretion, professionalism and confidentiality
The ability to influence and build trusted relationships with senior stakeholders and board members
An interest in retail, fashion or a fast-paced consumer environment

OUR VALUES

Whether we’re building our next range, partnering with stores or trading a season, these five values guide everything we do:

Think Customer
Respect for All
Keep it Simple
Take Responsibility
Act with Pace

If you’re excited to contribute to a growing global brand and play a meaningful role in our success, we’d love to hear from you. Join us as we continue to build on our 20‑year legacy and shape the future of Forever New.

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