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Casual Administration Officer

Shellharbour Anglican College
Dunmore NSW

Apply Now

Job Details

Casual

Benefits

Employee assistance program
Employee discount
Salary packaging
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Office
Communication skills

Full Job Description

The adventure of learning is for life at Shellharbour Anglican College.

Our students and our team of education professionals are invested in a constant journey of growth and discovery. It’s the people who make a school and that’s why we invest in outstanding staff who are committed to continued personal and professional growth.

Why choose Shellharbour?

A chance to work with like-minded, innovative educational professionals.
Enviable lifestyle by the sea and with ample outdoor adventures on your doorstop.
Pursue your career goals in an environment of innovation and support.
You’re committed to challenging young minds.
Learning is an adventure, we want students to be bold and curious in their pursuit of deeper learning.
Advantages of a prime, laid-back regional location but with close proximity to Sydney and Canberra.

Have what it takes?

You live the Christian faith.
You’re a passionate and qualified educator who cares.
You can demonstrate your ability to personalise student learning.
You commit to positive working relationships.
You value community

Employee Benefits

Onsite Parking
Staff discount on school fees
Professional development opportunities
Salary packaging and novated lease
Annual Flu vaccination
Fitness passport
EAP
Laptops provided to all teaching staff

How to apply

Review the position description and ensure you meet all criteria.

Complete the Application for Teaching Staff or Application for Support and Operational Staff form.

Submit the completed form together with any supporting material to [email protected].

Reports to: Director of Business Services
Type of Employment: Casual

About Shellharbour Anglican College

Welcome to Shellharbour Anglican College and thank you for considering an application to join our dynamic and
growing school. Following strong growth, Shellharbour Anglican College is seeking a dynamic casual administrator
to join its experienced team.

Our College is a leading Christian Prep to Year 12 coeducational school, set on a spacious green campus just to the
south of Wollongong. Founded in a region steeped in cultural history, our school has grown steadily and
sustainably since first opening its doors in 2004, to over 900 students; and is still experiencing rapid growth with
an increasing number of families wanting to join us, either now or in the future.

Role Overview

The Administrative Support Officer at the College plays a crucial role in supporting the efficient functioning of the
College's administrative processes. This position is temporary and will be engaged on an as-needed basis to
provide relief and support during peak periods, staff absences, or special projects.

Key Areas of Responsibility

Certain areas that you may be requested to work in:

Reception

Be the first point of contact for students, staff, visitors attending the College and other

administration offices.

Answer incoming phone calls, transferring calls taking and or delivering messages as appropriate.
Ensure all visitors to the College are signed in and are informed of the relevant College policies

including the wearing of visitor tags and signing out when leaving.

Respond to enquiries from students, parents/guardians, staff, and members of the general

community in a welcoming, warm and friendly manner – in person, over the phone and via email.

Process and receipt all delivers and have all items distributed to the relevant areas of the College.

Day to Day Administration

Prepare and manage roll satchels each day for roll call and monitor the student database system

for inconsistencies related to the roll and/or student attendance.

Undertake administrative tasks as directed by Director of Business Services and Heads of School,

such as filing, photocopying, diary management, processing forms, typing, setting up for meetings
etc.

Keep reception areas clean and tidy in accordance with current Health Orders and College

hygiene protocols/risk assessments.

Provide assistance with the preparation of documents, reports and spreadsheets including

proofreading, filing, photocopying, scanning, binding and laminating as required.

Assist with the administration, organisation and set up of ICAS assessments.

Prepare PowerPoint presentations and process awards and certificates for assemblies and other

presentations.

Provide administrative assistance for mail-outs, distribution of information as directed by Director

of Business Services their delegate via the appropriate medium such as email, SMS, Broadcasts,
noticeboards, and mail etc.

Daily maintenance of the COLA TVs

Stakeholders Services

Treat and monitor all daily medical presentations for students and staff when the nurse is currently

unavailable.

Dispense daily and one-off individual student medications.
Assist with the distribution of keys such as lift keys, bus keys, room keys as required and maintain a

log of keys issued.

Administer the lost property process for the College.
Other duties as determined by the Principal or their delegate from time to time.

Key Performance Indicators

Demonstrate ability to participate as an active and collaborative member of a team,

consistent with the philosophy and policies of the College.

Excellent communication and interpersonal skills in liaising with a wide range of internal and

external stakeholders

Demonstrate ability to prioritise workloads and competing demands, to embrace change and

respond to unexpected challenges at short notice.

Approachable, friendly, and professional
Provide quality customer service and a commitment to building strong customer

relationships.

Demonstrate experience and understanding of the need for continuation of both personal

and professional development.

Committed to meeting all legislative and organisational responsibilities and working in

accordance with College policies and procedures.

Correspondence and reports are prepared professionally, accurately and within agreed

timeframes.

Demonstrate high degree accuracy in processing of information and recording information in

the student data base.

Demonstrate a clear understanding of the importance of confidentiality and protecting

privacy for students, staff, and families.

Demonstrate initiative to solve problems and respond to changing conditions in a

compassionate and professional manner.

High level knowledge of Microsoft suite.

You will also be expected to complete other duties as directed by the Director Business Services or their
delegate.

Child Safety

Shellharbour Anglican College is committed to child safety. All members of staff are required to comply with
applicable child protection and are responsible for ensuring that the College’s Child Safe policies, procedures and
programs are at the forefront of all we do. As such, all members of staff are expected to satisfy WWCC child
protection screening and adhere to the College’s Child Safe Policy and Code of Conduct.

WHS

Shellharbour Anglican College acknowledges that the health, safety and wellbeing of people and the provision of a
safe working and learning environment are central to the values of the College. All members of staff are expected
to adhere to and implement safe work practices and procedures in accordance with college policies and undertake
annual WHS training.

Pay and Conditions

Employment will be subject to the provisions of the Independent Schools NSW/ACT Standards Model (Support
and Operational) Multi Enterprise Agreement 2021 or any industrial agreement that replaces that award.

Apply Now

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