Reports to: Director of Business Services
Type of Employment: Casual
About Shellharbour Anglican College
Welcome to Shellharbour Anglican College and thank you for considering an application to join our dynamic and
growing school. Following strong growth, Shellharbour Anglican College is seeking a dynamic casual administrator
to join its experienced team.
Our College is a leading Christian Prep to Year 12 coeducational school, set on a spacious green campus just to the
south of Wollongong. Founded in a region steeped in cultural history, our school has grown steadily and
sustainably since first opening its doors in 2004, to over 900 students; and is still experiencing rapid growth with
an increasing number of families wanting to join us, either now or in the future.
Role Overview
The Administrative Support Officer at the College plays a crucial role in supporting the efficient functioning of the
College's administrative processes. This position is temporary and will be engaged on an as-needed basis to
provide relief and support during peak periods, staff absences, or special projects.
Key Areas of Responsibility
Certain areas that you may be requested to work in:
Reception
- Be the first point of contact for students, staff, visitors attending the College and other
administration offices.
- Answer incoming phone calls, transferring calls taking and or delivering messages as appropriate.
- Ensure all visitors to the College are signed in and are informed of the relevant College policies
including the wearing of visitor tags and signing out when leaving.
- Respond to enquiries from students, parents/guardians, staff, and members of the general
community in a welcoming, warm and friendly manner – in person, over the phone and via email.
- Process and receipt all delivers and have all items distributed to the relevant areas of the College.
Day to Day Administration
- Prepare and manage roll satchels each day for roll call and monitor the student database system
for inconsistencies related to the roll and/or student attendance.
- Undertake administrative tasks as directed by Director of Business Services and Heads of School,
such as filing, photocopying, diary management, processing forms, typing, setting up for meetings
etc.
- Keep reception areas clean and tidy in accordance with current Health Orders and College
hygiene protocols/risk assessments.
- Provide assistance with the preparation of documents, reports and spreadsheets including
proofreading, filing, photocopying, scanning, binding and laminating as required.
- Assist with the administration, organisation and set up of ICAS assessments.
