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Contract Support - Document Control

CBRE -
Melbourne VIC

Apply Now

Job Details

Full-time
7 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
CMMS
Finance
Administrative experience
Organisational skills
Document management
Document management systems
Communication skills
Time management

Full Job Description

Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry.
Endless growth opportunities within a Global firm
Position based in North West Melbourne

Here's a snapshot of your day:
Acting as document controller for critical records, ensuring documentation is created, reviewed, approved, versioned, and archived in line with Good Manufacturing Practice and data integrity requirements.
Reviewing and quality-checking SOPs, work instructions, change controls, and completed records for accuracy, completeness, and compliance before release, escalating discrepancies as required.
Being the first point of contact for raising and managing reactive and preventive work orders within a regulated environment.
Processing calls and email and monitoring complaints and escalations.
Raising purchase and service orders and processing invoices.
Serving as system champion across the CMMS, document management, and finance systems, maintaining controlled-document workflows and audit trails.
Monitoring spend on the account and reviewing account revenue and margin streams, drawing on a finance background to interpret and reconcile commercial data.
Managing vendors by tracking and monitoring vendor works, coordinating activity, and ensuring vendor documentation meets standards.
Preparing customer reports and dashboards, including compliance and document-status metrics.
Ensuring QHSE and GMP documentation is well maintained on CBRE systems and inspection-ready for client and regulatory audits.

Skills and experience you'll need to thrive in this role:
Higher educational qualifications or a degree, ideally with a finance or commercial foundation.
Demonstrated experience in document control and document review within a life sciences, pharmaceutical, or other regulated environment, with sound knowledge of data integrity principles.
Excellent PC-based skills, with intermediate to advanced experience in Word, Excel, and Outlook, alongside familiarity with electronic document management systems.
At least two years' experience in a similar role; experience in finance and administration is preferred and directly relevant to the commercial elements of this position.
Excellent verbal and written communication skills to liaise with clients and draft correspondence and controlled documentation to a high standard.
Excellent time management and organisational skills, with the ability to manage workflow and priorities and meet deadlines under regulatory scrutiny.
A customer service focus with the ability to communicate with internal and external clients at all levels. What's in it for you? Our people are free to expand their skills and knowledge to drive their careers and reach their full potential. We value flexibility and our people work in ways that meet their work and life commitments and support their wellbeing, development, and performance. Rewarding career with great developmental opportunities within GWS and across CBRE

About Us:
CBRE is the world's leading & largest commercial real estate services & investment firm; a growing & visionary organisation, comprised of the best & brightest professionals. Creating the real estate solutions of tomorrow, so businesses & people thrive. We work in every dimension of commercial real estate.
Our mission is to realise the potential in all the businesses & people we work with, so that together we can create the real estate solutions of the future. We are driven by the entrepreneurial spirit of our people & the diverse needs of our clients. We are invested in the development & unique needs of our diverse employees & strive to create an inclusive environment that allows our employee to bring their full selves to work.

Can we inspire you to join us?
At CBRE, our unwavering commitment to diversity, equity and inclusion begins with you. We are strengthening our inclusive culture, so everyone feels safe, valued, and heard. Because when you belong, we all succeed.
We are proud to be certified as a Family Inclusive Workplace in Australia. This is a great recognition to our different policies, programs and benefits which help us build a great family friendly workplace culture.
We are striving to remove barriers. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at [email protected].
We welcome and encourage First Nations People to apply.
Be inspired to elevate your career to new heights.
We look forward to hearing from you!

Apply Now

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document controller jobs

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