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Executive Support Officer

Employment Hero -
Barragup WA

Apply Now

Job Details

Permanent | Part-time
$41.78 - $42.00 an hour
4 hours ago

Benefits

Annual leave
Salary packaging

Qualifications

Project Management
Administrative experience
Driver Licence
Business Administration
Diploma
AI
Business
Communication skills
Time management

Full Job Description

AI Job Summary

Demonstrated experience providing high-level executive or senior management support.
Excellent written and verbal communication, including preparation of executive-level documentation.
Experience supporting board/committee meetings (agenda, papers, minutes, and action follow-up).

Role Type

On-site • Permanent • Part-time • Administration

Pay Rate

$41.78 AUD – $42 AUD (Hour)

Description

Join Oseca – Empowering Wellbeing, Building Thriving Communities

Position: Executive Support Officer

Location: Mandurah, WA

Employment type: Part-time, 22.5 hours a week, 0.6 FTE

Permanent contract

About Us

At Oseca, we believe wellbeing is key to thriving communities. As a Not-for-Profit, community-based organisation, we empower individuals to achieve optimal health through compassionate, inclusive services that break down barriers to care. Whether it’s preventive care, education, or tailored wellbeing services, we are here to make a lasting impact on the communities we serve.

Role Purpose

The Executive Support Officer (Administration) provides high-level administrative, coordination, and executive support to the CEO and senior leadership team. The role is critical in enabling effective governance, executive decision-making, and organisational performance within a primary healthcare environment.

The position requires professionalism, discretion, initiative, and a strong understanding of confidentiality, governance, and stakeholder engagement in healthcare and community services.

What You’ll Do

Executive Support

Provide high-level administrative support to the CEO and senior leadership, including diary management, meeting coordination, and correspondence management.
Anticipate executive needs and proactively manage priorities to ensure efficient use of executive time.
Prepare, format, and coordinate executive correspondence, briefs, reports, and presentations.
Act as the first point of contact for the executive office, ensuring professional, responsive, and respectful communication.

Governance & Board Support

Coordinate board and executive meetings, including agenda preparation, papers collation, minute-taking, and follow-up of actions.
Support governance processes in line with organisational policies, funding requirements, and regulatory obligations.
Maintain accurate and confidential records in accordance with records management and privacy requirements.

Administration & Coordination

Coordinate executive travel, accommodation, and logistics as required.
Support corporate administration functions, including executive document control, policy management, and reporting timelines.
Assist with accreditation, audits, and compliance reporting where required related to corporate functions.
Monitor deadlines and ensure timely completion of executive and organisational commitments.

Stakeholder Engagement

Liaise professionally with internal and external stakeholders including clinicians, managers, board directors, community partners, and government agencies.
Support effective communication between executives and stakeholders while maintaining confidentiality and sensitivity.
Manage challenging or sensitive interactions with professionalism and sound judgement.

Who You Are

Diploma of Business Administration, Management or Project Management
Demonstrated experience providing high-level executive or senior management support.
Strong organisational, time management, and prioritisation skills in a fast-paced environment.
Excellent written and verbal communication skills, including preparation of executive-level documentation.
Demonstrated ability to handle confidential and sensitive information with discretion and integrity.
Experience supporting governance processes such as board or committee meetings.
High level of attention to detail and accuracy.
Strong interpersonal skills with the ability to engage respectfully with diverse stakeholders.

Essential Requirements:

Current Western Australian Driver’s Licence
National Police Clearance
Pre-Employment Health Assessment

Why Work with Us?

This role lets you make a real impact in the South West region while contributing to a purpose-driven organisation. In addition, we offer:

Salary packaging options as a Health Promotion Charity
5 weeks annual leave
An additional 3 days paid leave between Christmas & New Year
Ongoing learning and professional development opportunities to support your growth and career progression
Rewarding career supporting those in need for better health outcomes

How to Apply

Please click on the Quick Apply button and submit a covering letter outlining how you meet the requirements of the role and your resume.

For assistance with your application, please e-mail [email protected].

For more information about Oseca and our work in empowering health and wellbeing, visit www.oseca.com.au

At Oseca we are dedicated to building and retaining a diverse and inclusive workforce that reflects the communities in which we live and work. We encourage applications from people of all backgrounds and experiences.

Company Overview

Oseca Health is a not-for-profit community organisation providing health and wellbeing services in the Peel regions and the South West of WA.

Apply Now

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