In-Demand Office reception/administration assistant Jobs

Client Services Assistant - Melbourne
Pinsent Masons —Melbourne VIC
- Full-time
- Management
- First Aid Certification
- Communication skills
6d
Administration Assistant – Relief
South Coast Baptist College —Waikiki WA
- Microsoft Office
- Administrative experience
- First Aid Certification
Quick Apply
Executive Assistant
Mallee Track Health & Community Service —Ouyen VIC
- Part-time
- Administrative experience
- Organisational skills
- Front desk
Administration Assistant (Higher Education)
Engineering Institute of Technology —Perth WA
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Administration Assistant - Wheel Motors
Sulzer —Brendale QLD
- Full-time
- ERP systems
- Microsoft Office
- Administrative experience
- Employee assistance program
Medical Administrator/Receptionist
Adelaide MRI —Payneham SA
- $26 - $38 an hour
- Weekend availability
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
6d
Education Services Assistant
University of Sydney —Darlington WA
- $83,038 - $87,739 a year
- Full-time
- Microsoft Office
- Administrative experience
- University
7d
Dental Assistant
National Dental Care —Palmerston NT
- $32 - $37 an hour
- Full-time
- Microsoft Office
- Administrative experience
- Clinic
Quick Apply
Aboriginal Administration Assistant - Surry Hill Youth Justice Community Office, Youth Justice
NSW Department of Communities and Justice —Surry Hills NSW
- $75,728 - $82,329 a year
- Full-time
- Employee assistance program
12d
Assistant, Administrative Department
Rosebel Gold Mines N.V. —Gold Coast QLD
- Full-time
- English
- Microsoft Office
- Administrative experience
Quick Apply
Administration Manager - Rockingham Centre
Vicinity Centres —Western Australia
- Full-time
- Management
- Customer service
- Administrative experience
- Parental leave
Senior Allied Health Admin Assistant
Sunshine Coast Neuro Rehab —Buderim QLD
- $65,000 - $75,000 a year
- Full-time
- CPR Certification
- Management
- Customer service
Quick Apply
1d
Admin Assistant
Anglicare —The Ponds NSW
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Gym membership
11h
Administrative Assistant – Translation & Interpretation
Rosebel Gold Mines N.V. —Gold Coast QLD
- Full-time
- Hybrid work
- English
- Microsoft Office
- Administrative experience
Quick Apply
Administration Officer - Strathalbyn Casual Pool
SA Health —Adelaide Hills SA
- $30.01 - $32.28 an hour
- Casual pool
- Microsoft Office
- Communication skills
- Employee assistance program
Workplace Manager - Sydney or Melbourne
Pinsent Masons —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
Executive Assistant - Epworth Medical Foundation
Epworth —Richmond VIC
- Full-time
- Administrative experience
- Analysis skills
- Organisational skills
Quick Apply
13d
Administrative Officer - Casual Pool, Division of Paediatric Medicine
SA Health —Adelaide SA
- $64,195 - $67,154 a year
- Microsoft Office
- Administrative experience
- Commuter assistance
- Employee assistance program
Relief Administrative Assistant - Coronis Group
Coronis —Lutwyche QLD
- Full-time
- Customer service
- Administrative experience
Assistant Night Manager - Part Time
Crowne Plaza Hotels & Resorts —Terrigal NSW
- Part-time
- Management
- English
- Administrative experience
12d

I want to receive the latest job alert for office reception/administration assistant

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office reception/administration assistant jobs near

Manager Of Workplace Operations jobs in Sydney NSW

Administrative Assistant jobs in Perth WA

Pharmacy Assistant jobs in Perth Wa

Education Assistant jobs in Bardon Qld

Assistant In Nursing jobs in Sunshine Coast Qld

Survey Assistant jobs in Sydney Nsw

Education Assistant jobs in Joondalup Wa

Education Assistant jobs in Biggera Waters Qld

Education Assistant jobs in Attwood Vic

Administrative Assistant jobs in South Australia

Administrative Assistant jobs in Toongabbie Nsw

Dental Assistant jobs in Parramatta Nsw

Behaviour Therapy Assistant jobs in Melbourne Vic

Casual Assistant Nursing jobs in Sydney Nsw

Administrative Assistant jobs in Richmond Nsw

Administrative Assistant jobs in Preston Vic

Government Administration jobs in Melbourne Vic

Administration Manager jobs in Minto Nsw

Housekeeping Manager jobs in Melbourne Vic

Nsw Health Administration Level 3 jobs in New South Wales

Client Services Assistant - Melbourne

Pinsent Masons -
Melbourne VIC

Apply Now

Job Details

Full-time
6 days ago

Qualifications

Management
First Aid Certification
Communication skills

Full Job Description

This back‑of‑house Client Services Assistant role is for the organiser who loves making things work seamlessly.

You’ll ensure the workplace stays functional and efficient, equipment is working, catering and supplies are organised and mail and deliveries flow smoothly. It’s a hands‑on, detail‑driven role where reliability, organisation, and pride in high‑quality work make a real difference.

About The Role
As our Client Services Assistant (CSA), you’ll be the go-to person for facilities coordination, workplace safety, reception support, and travel administration.

Working closely with our existing Client Services Assistant, our Partners, and support teams, you’ll help create a professional and safe environment for everyone who walks through our doors. Your day-to-day tasks will include:

Facilities & Workplace Health and Safety:

Liaise with building management for day‑to‑day facilities operations.
Coordinate building access, security passes, deliveries, and parking.
Ensure office compliance with local WHS regulations and firm policies.
Conduct regular WHS and risk checks, including maintenance of statutory signage and evacuation plans.
Support First Aid and Fire Warden duties.
Manage safety‑related contracts such as fire extinguisher maintenance, alarm systems, and emergency training.

Vendor & Contractor Management

Liaise with vendors for services including HVAC, lighting, cleaning, waste management, and catering.
Monitor vendor performance and escalate service failures or compliance issues to the Workplace Manager.
Verify and process invoices across multiple service lines, ensuring correct coding and timely payment in coordination with the Melbourne accounts team.
Review monthly catering services invoicing and arrange payment.

Travel Coordination:

Act as primary contact for the Travel Management Company.
Monitor international travel advisories and communicate risks to travellers.
Train new Travel Bookers and contribute to training materials and sessions.

Client Services & Reception:

Provide support to reception, delivering a warm, welcoming and professional front-of-house experience.
Manage meeting room bookings (Eptura), VC/AV setup, and technical support.
Maintain kitchen and shared spaces to high standards through regular floor walks, with attention to safety and cleanliness.
Provide ad-hoc admin support.

What You’ll Bring
To thrive in this role, you’ll bring professionalism, initiative, and a genuine commitment to exceptional service.

We’re looking for someone with:

Proven experience in facilities coordination.
Experience in a front-of-house or client-facing role in a corporate or professional services environment.
A current First Aid Certificate, or willingness to obtain one.
Excellent organisational and time ‑ management skills, with the ability to balance multiple priorities.
A calm and composed approach, even in fast ‑ paced or high ‑ pressure situations.
Confidence working independently and collaboratively.
A polished, professional presence and outstanding communication skills.
A proactive, service ‑ oriented mindset with strong ownership and pride in your work.
Flexibility and adaptability to meet changing workplace needs.
Full unrestricted working rights within Australia.

This role is full-time in the office, Monday to Friday, 9:00 am – 5:30 pm.
Applications
To be considered for this role, please upload your resume and any supporting documents via this advertisement.

This role is being managed directly by the Kara Powell, Talent Acquisition Advisor. Should we require agency support, we will reach out to our preferred suppliers.

About Pinsent Masons

Pinsent Masons is one of the world’s leading law firms, with a rapidly growing presence in Australia built on a reputation for outstanding work for clients and genuine care for its people.

We have unrivalled multisector knowledge and expertise which gives us a deep understanding of our clients' businesses and enables us to deliver industry-specific solutions tailored to the unique challenges and opportunities our clients face. The result is work for blue-chip clients on the full lifecycle of vital projects and transactions that shape markets across the world.

In Australia, we are rapidly growing with offices in Sydney, Melbourne and Perth. We are well connected into our global network, which results in rewarding work and unique career opportunities.

Most importantly, we are a purpose and people led law firm.

Our purpose is to make business work better for people. That means constantly questioning how the world works and then being bold with our responses. Our people are what drive this purpose.

Apply Now

Refine Your Search

office reception/administration assistant jobs

Client Services Assistant - Melbourne

Administration Assistant – Relief

Executive Assistant

Administration Assistant (Higher Education)

Administration Assistant - Wheel Motors

Medical Administrator/Receptionist

Education Services Assistant

Dental Assistant

Aboriginal Administration Assistant - Surry Hill Youth Justice Community Office, Youth Justice

Assistant, Administrative Department

Administration Manager - Rockingham Centre

Senior Allied Health Admin Assistant

Admin Assistant

Administrative Assistant – Translation & Interpretation

Administration Officer - Strathalbyn Casual Pool

Workplace Manager - Sydney or Melbourne

Executive Assistant - Epworth Medical Foundation

Administrative Officer - Casual Pool, Division of Paediatric Medicine

Relief Administrative Assistant - Coronis Group

Assistant Night Manager - Part Time

I want to receive the latest job alert for office reception/administration assistant

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected