In-Demand administrative assistant Jobs in heidelberg heights vic

Executive Assistant - Dispute Resolution
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Assistant
Goodstart Early Learning —Meadow Heights VIC
- $37.56 an hour
- Part-time
- Customer service
- Travel reimbursement
- Parental leave
3h

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Executive Assistant - Dispute Resolution

MinterEllison -
Melbourne VIC

Apply Now

Job Details

Permanent | Full-time | Contract

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Office
Legal drafting
Organisational skills
AI

Full Job Description

Location: Melbourne

Contract Type: Permanent

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf)

The role

An exciting opportunity exists for an experienced Legal Executive Assistant to provide secretarial and administrative support to our Dispute Resolution team. This full‑time, permanent role supports a collaborative team and plays an important role in the smooth day-to-day running of the practice.

Some of your responsibilities will include:

Proactive diary and inbox management
Coordinating meetings and organising travel
Liaising with clients and internal stakeholders to build strong working relationships
Drafting correspondence, document preparation and amendments
Matter and file management (opening and closing matters, maintaining electronic and physical filing)
Client billing and reporting
Reconciliation of corporate expenses
General administrative and ad hoc tasks as required

What you need

To be successful in this role, you will have experience in a similar role and demonstrate:

2+ years legal secretarial experience (ideally in litigation)
Strong organisational skills
A high level of accuracy and attention to detail
The ability to work under pressure and manage competing priorities
An understanding of billing and financial systems
Proficiency in MS Office (Word, Excel and PowerPoint)
A collaborative approach and willingness to support the wider team
The ability to build positive working relationships
A proactive mindset and demonstrated initiative

How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact [email protected].

Apply Now

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administrative assistant jobs in heidelberg heights vic

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