In-Demand Contract administrator Jobs in Prahran, Vic

Facilities Administrator
ISS —Melbourne VIC
- Part-time
- Microsoft Office
- Leadership
- Communication skills
- Work from home
HubSpot CRM Senior Analyst
MYOB —Melbourne VIC
- Contract
- Hybrid work
- Sales
- Data analysis skills
- Analysis skills
- Parental leave
Head of Compliance
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
5d
Revenue Operations Analyst
Reapit ANZ —Melbourne VIC
- CRM software
- Microsoft Excel
- Sales
Quick Apply
Project Manager (Australia)
STACK Infrastructure APAC —Melbourne VIC
- Full-time
Quick Apply
ER Lead
Link Group —Docklands VIC
- Contract
- Leadership
- Communication skills
- Parental leave
- Employee assistance program
Product Integrity Analyst
Link Group —Docklands VIC
- Contract
- Analysis skills
- Financial services
- Parental leave
- Employee assistance program
11d
Project Manager - Construction
Amicus —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Sales
- Work from home
Quick Apply
Senior FinOps Practitioner
NCS Australia —Melbourne VIC
- Full-time
- Microsoft Excel
- Azure
- PMP
- Parental leave
Quick Apply
13d
Senior Manager - Salesforce Industry Solutions
NCS Australia —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- Salesforce
- Parental leave
Quick Apply
Remote General Practitioner | Telehealth
Abby Health —Melbourne VIC
- $300 - $400 an hour
- Remote
Quick Apply
7d
Cybersecurity Consultant- Identity & Access
Datacom —Melbourne VIC
- Full-time
- Hybrid work
- Management
- Bachelor's degree
- Business
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HubSpot CRM Senior Analyst
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Facilities Administrator

ISS -
Melbourne VIC

Apply Now

Job Details

Part-time | Full-time

Benefits

Work from home

Qualifications

Microsoft Office
Kronos
Leadership
Communication skills

Full Job Description

Job no: 540644
Work type: Full time, Part time
Location: Melbourne, Sydney
Categories: Administration & Office Support, Facility Management/Engineering

Full-time or Part Time | FM Services | Location: Melbourne or Sydney based| 2 Days Work from Home| Interstate travel required

Are you an organised, proactive and relationship‑driven facilities professional looking to step into a national‑level support role? This is an exciting opportunity to join a high‑performing FM team and play a key part in delivering exceptional service outcomes for a major national client.

As the Contract Administrator, you will provide critical administrative, systems and coordination support to the Key Account Manager and Facility Managers across multiple sites. Your work will directly contribute to safe operations, strong contractor performance, and seamless service delivery.

About the Role

In this role, you will be the central point of coordination for documentation, work order management, compliance registers, contractor onboarding, and financial administration.

You will also liaise with client representatives and subcontractors to ensure maintenance activities are completed safely, efficiently, and in line with contractual expectations.

Key Responsibilities

Provide administrative support to the Key Account Manager and Facility Managers across all sites.
Manage Permit to Enter systems, compliance registers, documentation, and record keeping.
Coordinate work order management via MyMCS, including allocation, monitoring, overdue reporting, and closure.
Support vendor queries relating to invoicing, contracts, insurance, and work orders.
Assist with invoice processing, budget preparation, and financial tracking.
Act as the FM Systems Super User, providing training and support on FM tools and Kronos.
Prepare and monitor KPI reporting, ensuring timely completion by Facility Managers.
Attend weekly HSEQ meetings and share key outcomes with the FM team.
Support contractor management, onboarding, inductions, and performance monitoring.
Assist with people processes including recruitment, onboarding, offboarding, and training.
Identify opportunities for continuous improvement and implement approved initiatives.
Maintain strong relationships with internal stakeholders, subcontractors, and client representatives.

About You

You will thrive in this role if you are a highly organised, detail‑focused administrator who enjoys supporting operational teams and building strong working relationships.

Essential skills & experience:

Proficiency in Microsoft Office Suite.
Strong planning, organising, and analytical capabilities.
Excellent written and verbal communication skills.
Previous experience in a similar facilities, operations, or administrative role.

Desirable attributes:

Demonstrated leadership qualities and self‑motivation.
Strong customer relationship skills, including the ability to navigate challenging situations.
Ability to deliver results under pressure.

Why Join Us?

Work with a supportive national FM team.
Contribute to a major, high‑profile client partnership.
Opportunities for professional development and growth.
Be part of a culture that values initiative, care, and quality.

How to Apply:
Click on the 'apply' link and complete the online application.

Our Commitment:
ISS fosters a culture of inclusion and diversity, welcoming applications from Aboriginal and Torres Strait Islander peoples, veterans, people with disabilities, individuals from diverse cultural backgrounds, and LGBTIQA+ communities. We are committed to fair pay and a safe working environment.

Learn more about ISS in Australia and New Zealand on our website.

Please note: No agency applications are accepted

Advertised: 27 Jul 2026 AUS Eastern Standard Time
Applications close: 27 Aug 2026 AUS Eastern Standard Time

Apply Now

Refine Your Search

contract administrator jobs in prahran, vic

Facilities Administrator

HubSpot CRM Senior Analyst

Head of Compliance

Revenue Operations Analyst

Project Manager (Australia)

ER Lead

Product Integrity Analyst

Project Manager - Construction

Senior FinOps Practitioner

Senior Manager - Salesforce Industry Solutions

Remote General Practitioner | Telehealth

Cybersecurity Consultant- Identity & Access

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