In-Demand Paralegal part Jobs

Paralegal/Legal Assistant
Swiviva Law (SLaw) —Liverpool NSW
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Gym membership
- Professional development assistance
Quick Apply
Paralegal
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Research
- Administrative experience
- Organisational skills
23h
Ashurst Reach Legal Consultant – General Commercial/Procurement lawyer - Perth
Ashurst LLP —Perth WA
- Full-time
- Analysis skills
- Communication skills
18h
Paralegal or Senior Paralegal - Personal Injury
Shine Lawyers —Chermside QLD
- Full-time
- Microsoft Word
- Microsoft Excel
- Writing skills
13d
Bookkeeper (LegalTech)
Corto Pty Ltd —Sydney NSW
- Hybrid work
- QuickBooks
- AI
- Communication skills
- Gym membership
Quick Apply
3h
Legal Secretary
Wotton Kearney —Sydney NSW
- Full-time
- Remote
- Management
- Microsoft Office
- Parental leave
- Employee assistance program
2d
Conveyancing Paralegal - Maroochydore
bytherules Conveyancing —Maroochydore QLD
- Full-time
- Remote
- Communication skills
- Work from home
Quick Apply
Conveyancing Paralegal - Cairns/Townsville
bytherules Conveyancing —Cairns QLD
- Urgently hiring
- Remote
- Communication skills
- Work from home
Quick Apply
Legal Assistant / Senior Legal Assistant
Reclaim Legal —Sunshine VIC
- Full-time
- Hybrid work
Quick Apply
11d
Ashurst Reach Legal Consultant – Employment – Industrial Relations lawyer - Syd
Ashurst LLP —Sydney NSW
- Full-time
- Analysis skills
- Communication skills
7d
Senior Paralegal
NSW Department of Communities and Justice —Sydney NSW
- $99,938 - $110,271 a year
- Full-time
- Research
- Communication skills
3d
Ashurst Reach Legal Consultants/Lawyers – Construction/Projects – Sydney
Ashurst LLP —Sydney NSW
- Negotiation
13d
Ashurst Reach Legal Consultants/Lawyers – Construction/Projects – Melbourne
Ashurst LLP —Melbourne VIC
- Negotiation
12d
Ashurst Reach Legal Consultant – Construction lawyer - Sydney
Ashurst LLP —Sydney NSW
- Part-time
- Negotiation
18h
Ashurst Reach Legal Consultants/Lawyers – IT lawyers – Melbourne
Ashurst LLP —Melbourne VIC
- Contract
12d
Ashurst Reach Legal Consultant – Employment/IR lawyer - Melbourne
Ashurst LLP —Melbourne VIC
- Full-time
- Business
Ashurst Reach Legal Consultant – Commercial/Employment lawyer - Sydney
Ashurst LLP —Sydney NSW
- Full-time
- Leadership
Junior Talent Acquisition Consultant (Early Careers)
Sparke Helmore Lawyers —Sydney NSW
- Full-time
- Recruiting
- Communication skills
2d
Immigration Lawyer
BDO —Melbourne VIC
- Full-time
- Administrative experience
- Organisational skills
- Communication skills
- Health insurance
- On-the-job training
Client Intake Assistant
Carbone Lawyers —Bentleigh East VIC
- Full-time
- Customer service
- Organisational skills
- Communication skills
Quick Apply

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Paralegal/Legal Assistant

Swiviva Law (SLaw)
Liverpool NSW

Quick Apply

Job Details

Full-time

Benefits

Gym membership
Professional development assistance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Law
Certificate IV
Certificate III
Microsoft Office
Legal drafting
Communication skills

Full Job Description

Swiviva Law (SLAW) is a dynamic law firm, committed to providing excellent niche legal services to both local and international clients. Our practice areas include immigration, commercial law, conveyancing, employment law etc.

We value and are looking for bright, independent and innovative thinkers and are seeking a Paralegal to join our team. Your contributions will play a pivotal role in optimising our internal processes and ensuring the integrity and quality of our legal support systems.

Key Responsibilities:

1.Legal and Administrative Support

Draft, format, and proofread legal documents (e.g., court forms, aﬃdavits, contracts, correspondence).
File and serve documents via Australian court portals (e.g., Commonwealth Courts Portal, NSW Online Registry).
Manage diaries, schedule appointments, court dates, and deadlines, ensuring compliance with court rules.
Maintain physical and digital filing systems in line with legal record-keeping standards.
Perform administrative tasks such as drafting documents and preparing costs agreements.
Assist with typing, reviewing/editing transcription as required.
Liaise with clients, Barristers, Solicitors, Court Staff, and other stakeholders for specified tasks as requested including sending briefs, confirming dates, making appointments.
Secretarial support for solicitors including brief preparation, drafting, and sending correspondence, file openings, booking conferences, mediations, etc).
Engage in Legal research, fact gathering and information retrieval.
Prepare for and assist at trial.
Locate and interview witnesses.
Travel to court appearances and other meetings including interstate as needed.
Coordinate with Solicitors and others in order to ensure that tasks are completed in a timely manner.
Perform other tasks as required.

2.Client Liaison

Contact and conference with clients.
Act as the first point of contact for clients, handling phone calls, emails, and in-person inquiries with professionalism.
Assist with client onboarding, including conflict checks, engagement letters, and file opening.
Provide updates to clients under the direction of supervising solicitors.

3.Document and Case Management

Photocopy and receipt, transmission and recording of communications.
Create and maintain client files electronically on firm’s practice management software.
Organise and archive files in accordance with the firm’s policies and legislative requirements (e.g., Privacy Act 1988).
Transcribe dictations, prepare briefs, and compile court bundles.
Coordinate with external stakeholders (e.g., barristers, mediators, process servers).

4.Financial and Billing Support

Assist with time recording, invoicing etc in compliance with the Legal Profession Uniform Law.
Process expenses, track payments, and follow up on outstanding accounts.
Assist in BAS lodgements, data entry and other account and invoice reconciliation tasks.

5. Compliance and Oﬃce Coordination

Ensure adherence to firm policies, Australian legal ethics, and workplace health and safety standards.
Order oﬃce supplies, manage mail, and maintain oﬃce equipment.
Support ad hoc tasks such as event coordination or marketing initiatives.

6. Benefits:

Competitive salary package with superannuation.
Ongoing professional development opportunities.
Supportive, inclusive team environment.
Flexible working arrangements, use of oﬃce gym.

Essential Skills and Experience

Minimum 1–2 years of experience in a legal or professional services role.
Proficiency in Microsoft Oﬃce Suite (Word, Excel, Outlook)
Strong understanding of Australian legal terminology, court procedures, and document formatting or willingness to learn.
Excellent time management and ability to prioritise tasks under pressure.
Outstanding written and verbal communication skills.
Superior attention to detail.
Discretion in handling sensitive and confidential information.
Strong experience using project management methodologies, principles, and techniques for managing system projects.
Proficiency with Microsoft Oﬃce Suite and relevant case management software.
IT savvy and capable of using online meeting resources such as Microsoft Teams, Zoom, and Webex.
The ability to work independently and as part of a team in a fast paced legal environment.
The ability to relate with people from diverse backgrounds, be highly trustworthy, and exercise good judgment.
Knowledge of legal terminology, regulations and court system or a strong willingness and ability to learn.

Desirable but not Essential Qualifications

Certificate III/IV or degree in Legal Services, Law or equivalent higher qualifications
Experience with e-filing systems (e.g., AustLII, CourtLink).

Hours and Dress Code:

The positions are for a full-time (Sydney).
Our dress code is smart, professional, oﬃce attire.

How to Apply:

If you are interested in this role, please email your CV, including your academic record and work availability if seeking a part time position, to [email protected]. Also, provide a cover letter addressing the above selection criteria and include two professional referees.

Shortlisted candidates will be contacted for an interview.

Job Type: Full-time

Benefits:

Gym membership
Professional development assistance

Work Authorisation:

Australia (Required)

Work Location: In person

Quick Apply

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