In-Demand Executive coordinator, Jobs in Springvale, Vic

Office Coordinator
CIP Constructions —Melbourne VIC
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
23h
Business Support Coordinator
Chiesi Farmaceutici —Melbourne VIC
- Temporary
- Research
- Microsoft Office
- Administrative experience
18h
Team Coordinator – Logistics & Industrial
Cushman & Wakefield —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
1d
Exhibitions Coordinator, Victorian First Peoples Art and Design Fair
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Weekend availability
11h
Clinical Nurse Educator - Neonatal
Western Health —Melbourne VIC
- Part-time
- Education
- Communication skills
- Nursing
21h
Clinical Nurse Educator (Major)
Western Health —Melbourne VIC
- Part-time
- Management
- Microsoft Office
- Education
9d
2027 Graduate Diploma Midwifery Clinical Placement
Western Health —Melbourne VIC
- Part-time
- Education
- Nursing
Policy & Planning Coordinator
Environment Victoria Inc. —Carlton VIC
- $81,513 - $92,622 a year
- Overtime
- Management
- Office
- Administrative experience
- Annual leave
- Work from home
Quick Apply
5h

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executive coordinator, jobs near springvale, vic

Office Coordinator

CIP Constructions
Melbourne VIC

Apply Now

Job Details

Full-time
23 hours ago

Qualifications

Microsoft Excel
Microsoft Office
Construction experience
Communication skills
Time management
Office experience

Full Job Description

Melbourne, VIC, Australia

Full time

CIP Construction is a national construction company delivering standout projects across Australia, as our Victorian operations continue to grow, we’re looking for a proactive, organised, and people-focused Office Coordinator to be the go-to support for our Melbourne team.

This is a hands-on, high-variety role where no two days look the same, you will keep the office running smoothly, support our leaders, welcome new starters, coordinate events, and help create a workplace people enjoy.

About the Role

Reporting to the State Manager, you will take ownership of the day-to-day rhythm of the Melbourne office, working closely with our national team and your peers across other states, you’ll help deliver a consistent, polished, and welcoming employee experience.

You will be responsible for:

Managing reception duties and welcoming visitors
Coordinating office supplies, equipment, facilities, and service providers
Maintaining a clean, organised, and professional office environment
Coordinating meetings, team events, catering, and office functions
Managing travel bookings through the corporate travel provider
Processing invoices, tracking expenses, and supporting financial administration
Assisting with fleet administration, fuel cards, and e-tags
Coordinating IT requirements for new employees and project teams
Supporting onboarding activities for new starters
Maintaining office security access and IT asset registers
Providing diary management and administrative support to senior leaders as required

About You

You are the kind of person who spots what needs doing, keeps people organised, and brings calm, energy, and professionalism to a busy workplace.

You will bring:

Previous experience in an Office Coordinator, Office Manager, Team Administrator, Executive Assistant, or similar role
Strong organisational and time management skills
Excellent verbal and written communication skills
High levels of professionalism, discretion, and confidentiality
A proactive approach with strong problem-solving abilities
Experience managing competing priorities and deadlines
Intermediate Microsoft Office skills, particularly Excel
Experience with invoice processing or accounting systems (desirable)
Previous Executive Assistant experience will be highly regarded

Why you will enjoy working with us

Be part of a growing national construction business
Work alongside experienced and supportive leaders
Enjoy variety in your role and genuine ownership of office operations
Join a collaborative and people-focused culture
Melbourne CBD office location

At CIP Construction, we back our people and value diversity, inclusion, and authenticity. We welcome applicants from all backgrounds and experiences and are committed to creating a workplace where everyone feels respected, supported, and empowered to succeed.

Apply now and help shape a Melbourne office where great work happens.

Apply Now

Refine Your Search

executive coordinator, jobs in springvale, vic

Office Coordinator

Business Support Coordinator

Team Coordinator – Logistics & Industrial

Exhibitions Coordinator, Victorian First Peoples Art and Design Fair

Clinical Nurse Educator - Neonatal

Clinical Nurse Educator (Major)

2027 Graduate Diploma Midwifery Clinical Placement

Policy & Planning Coordinator

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