In-Demand Executive coordinator Jobs in Collingwood, Vic

Business Support Officer - Digital & Technology Services
City of Port Phillip —St Kilda VIC
- $84,826 - $97,810 a year
- Part-time
- Administrative experience
- Organisational skills
- Communication skills
- Parental leave
- Employee assistance program
4d
Legal Coordinator
Transurban —Melbourne City Centre VIC
- Full-time
- AI
21h
Enterprise Sales Manager
Heidi —Melbourne VIC
- Full-time
- Hybrid work
- AI
- Leadership
- Work from home
- Parental leave
Philanthropy Relationship Coordinator
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Excel
- Business development
- No degree
- Health insurance
- Employee assistance program
2027 Graduate Diploma Midwifery Clinical Placement
Western Health —Melbourne VIC
- Part-time
- Education
- Nursing
Graduate Support Nurse - Mental Health
Western Health —Melbourne VIC
- Part-time
- Clinic
- Education
- Leadership
4d
Clinical Nurse Educator (Major)
Western Health —Melbourne VIC
- Part-time
- Management
- Microsoft Office
- Education
7d
Senior Executive Coordinator
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
- Communication skills
17h
Senior Executive Coordinator
Victorian Government —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Recruiting
- Communication skills
16h

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Business Support Officer - Digital & Technology Services

City of Port Phillip -
St Kilda VIC

Apply Now

Job Details

Part-time
$84,826 - $97,810 a year
4 days ago

Benefits

Group activities
Parental leave
Employee assistance program

Qualifications

Enterprise software
Administrative experience
Organisational skills
Communication skills

Full Job Description

Synopsis:

Business Support Officer – Digital and Technology Services

Salary Range Band 5 $84,826 - $97,810 (pro rata) plus 12% Super
Part-time (3 days), 12-month temporary position
Located at St Kilda Town Hall with flexible working arrangements possible.

About the Organisation

The City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents, businesses and visitors. These range from childcare and immunisations, to libraries, management of parks and open space, rubbish collection, road maintenance and more. City of Port Phillip has zero tolerance for child abuse and is a committed Child Safe organisation.

About the Role

As the key business support specialist within the DTS department, you will take ownership of purchasing, contract administration, invoice management, and financial processes. You will be the go-to person for ensuring our technology procurement activities are compliant, efficient, and well managed.

Working closely with the Chief Information Officer, DTS leadership team, Finance, Procurement, vendors, and internal stakeholders, you'll help maintain strong governance while supporting a dynamic and innovative technology environment. Duties:

Managing technology-related purchasing, requisitions, purchase orders, and invoice processing.
Supporting contract administration and monitoring through Council’s Procurement and Contract Management System, OneCouncil.
Ensuring timely and compliant payments to technology vendors.
Providing guidance and support to staff on procurement and purchasing processes.
Maintaining strong procurement practices that align with Council policy and minimise risk.

Skills and Experience

Experience in administration within a corporate, government, or professional environment.
Strong financial systems skills and confidence working with invoices, purchase orders, and procurement processes.
Excellent organisational skills and the ability to manage deadlines independently.
Strong written and verbal communication skills.
The ability to build trusted relationships with a wide range of stakeholders.
Experience using TechnologyOne OneCouncil or similar enterprise systems (highly regarded but not essential).

Culture

People enjoy working at the City of Port Phillip because we are a welcoming, healthy and inclusive workplace. We offer a vibrant and diverse work environment where our employees can develop both professionally and personally whilst planning and delivering a range of important services and programs to the community.

Benefits

We offer a workplace that accommodates your working style and needs.
Be supported and empowered by a leadership team that is community-focused, with a strong desire for change and a culture that encourages teamwork and innovation.
Training and development opportunities, study assistance, flexible working conditions, paid parental leave, an active social club, a health and wellbeing program with access to fitness gyms, pools and facilities, and a well-regarded Employee Assistance Program (EAP).

Security Requirements and Professional Obligations

Pre-employment screening will apply to all appointments.

Prior to a formal letter of offer, preferred applicants will be asked to provide:

Evidence of mandatory qualifications/registrations/licences,
Sufficient proof of their right to work in Australia, and
Sufficient proof of their identity.
Complete a National Police Check completed via City of Port Phillip’s Provider.

How to Apply

All applicants must provide a Resume and Cover Letter in response to the key selection criteria located on the last page of the position description. The Cover Letter should be no longer than 2 pages and include each heading in the Key Selection Criteria.

Note: Only applications submitted via the online Recruitment Portal will be considered and only shortlisted candidates will be provided feedback.

Further information can be obtained by contacting Mitch Gillett, Coordinator Councillor and Executive Support via phone (03) 8563 7738 or email [email protected]

Applications close 11.59pm Sunday 30 August 2026

The City of Port Phillip is an equal opportunity employer, committed to an inclusive and accessible environment where diversity is valued. We actively welcome and encourage candidates from culturally and linguistically diverse backgrounds, First Nation and Torres Strait Islander candidates, members of the LGBTQIA+ community and candidates with a disability.

If you have accessibility requirements or require an adjustment to participate in our recruitment and selection process, please contact Yass Mustafa (Recruitment and Employee Experience Advisor) on phone 0468 576 806 or email: [email protected]

Apply Now

Refine Your Search

executive coordinator jobs in collingwood, vic

Business Support Officer - Digital & Technology Services

Legal Coordinator

Enterprise Sales Manager

Philanthropy Relationship Coordinator

2027 Graduate Diploma Midwifery Clinical Placement

Graduate Support Nurse - Mental Health

Clinical Nurse Educator (Major)

Senior Executive Coordinator

Senior Executive Coordinator

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