In-Demand Executive assistant Jobs in Malvern, Vic

Senior Executive Coordinator, HealthShare
Department of Health —Melbourne City Centre VIC
- Full-time
- Recruiting
11d
Executive Assistant, Corporate Affairs
CSL Behring —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
10d
Executive Coordinator, HealthShare
Victorian Government —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Recruiting
11d
Executive Support Officer
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Recruiting
12d
Practice Executive (Senior Legal Secretary/EA)
Ashurst LLP —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
- Health insurance
- Gym membership
GAZ - APS 6 - VIC - Executive Assistant - Corporate Services
Federal Court of Australia —Melbourne VIC
- $99,734 - $111,701 a year
- Full-time
- Administrative experience
- AI
- Communication skills
13d
Executive Support Administrator
The Walter and Eliza Hall Institute of Medical Research —Parkville VIC
- $97,990 - $106,069 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Executive Assistant Investor Relations
4DMedical —Carlton VIC
- Full-time
- Hybrid work
- CRM software
- Salesforce
- Microsoft Office
- Employee assistance program
Quick Apply
Senior Personal Assistant - Orthopaedic Services
St Vincent's Health Australia —Melbourne VIC
- $74,448.40 - $82,305.60 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Director Corporate Governance/Board Secretary
Victorian Government —Melbourne Northern Suburbs VIC
- $152,900 a year
- Full-time
- Communication skills
10d
Executive Assistant
Kairos Recruitment —Melbourne VIC
- Full-time
- Hybrid work
- Organisational skills
- AI
3h

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Senior Executive Coordinator, HealthShare

Department of Health -
Melbourne City Centre VIC

Apply Now

Job Details

Full-time
11 days ago

Qualifications

Recruiting

Full Job Description

About the role:

The Senior Executive Coordinator provides high level administrative and executive support, overseeing the administrative and operational functions of the Office of the Deputy Secretary in a complex and sensitive environment. The role manages briefings, correspondence, meeting papers, reporting, and written materials, ensuring quality and timeliness standards are met. They build strong relationships with internal and external stakeholders and work closely with senior staff to support effective operations and implement improved ways of working.

Reporting to the Principal Adviser, the role provides a pivotal point of contact for key stakeholders from a diverse range of government and private sectors.

About us:

At the Victorian Department of Health we want a future where Victorians are the healthiest people in the world. A Victoria where our children and people thrive, our workplaces are productive and safe, and our communities are more connected.

We see it as our job to support Victorians to stay healthy and safe. And to deliver a world-class healthcare system that ensures every single Victorian can access safe, quality care that leads to better health outcomes for all.

About you:

Can you demonstrate the following?

Accurate management of daily business operations and coordination of requests on behalf of the executive
Preparation, and organisation of meeting material and travel arrangements
Diary and inbox maintenance, including actioning of emails, redirecting actions as required, and prioritisation of urgent and/or significant matters
Production, review and filing of papers and briefings.
Preparation of complex and accurate communication materials such as presentations, emails, briefings, and reports
Review and improvement of office processes and information management.

Qualifications / Specialist Expertise

A qualification in business, project management, or working in government would be advantageous.
Demonstrated knowledge of and experience in managing and supporting departmental executive functions and processes.
A strong understanding of the Victorian health system, and knowledge of the department and its operating processes and information systems is essential.

What we offer:

The opportunity to perform meaningful work, making direct contributions toward enabling Victorians to be the healthiest people in the world.
A wide range of growth and development opportunities within the department and wider Victorian Public Service.
A strong commitment to work-life balance, including a diverse array of flexible working arrangements.

How to apply:

Applications should include a resume and a cover letter. Click the `Apply' button to view further information about the role including key contact details and the advertisement closing date.

We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. We continue to build an inclusive workplace that embraces diversity of backgrounds and differences to realise the potential of our employees for innovation and delivering services aimed at enhancing the lives of all Victorians. All roles can be worked flexibly and we encourage applications from Aboriginal people, people with disability, LGBTIQ+ and people from culturally diverse backgrounds. Please contact us if you require any adjustments to participate in the recruitment process at [email protected]. For more information on our commitment to inclusion and diversity see inclusion and diversity at the Department of Health.

If you have any queries in relation to participation in recruitment processes at Health, or experience any issues in applying, please feel free to email [email protected]. Please note that unsolicited applications from third parties cannot be accepted. If you have questions regarding the role, please message the contact person listed on the advertisement directly.

Preferred applicants may be required to complete a police check and other pre-employment checks. Information provided will be treated in line with our Privacy Policy.

Apply Now

Refine Your Search

executive assistant jobs in malvern, vic

Senior Executive Coordinator, HealthShare

Executive Assistant, Corporate Affairs

Executive Coordinator, HealthShare

Executive Support Officer

Practice Executive (Senior Legal Secretary/EA)

GAZ - APS 6 - VIC - Executive Assistant - Corporate Services

Executive Support Administrator

Executive Assistant Investor Relations

Senior Personal Assistant - Orthopaedic Services

Director Corporate Governance/Board Secretary

Executive Assistant

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