In-Demand Executive assistant Jobs in Thomastown, Vic

Executive Coordinator
RMIT University —Melbourne VIC
- $93,891 - $101,633 a year
- Full-time
- Hybrid work
- Administrative experience
- University
- Working with children
10d
Business & Executive Support Officer
Homes Victoria —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Recruiting
9d
Executive Assistant - Audit & Assurance
BDO —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
- On-the-job training
10d
Office Manager / Executive Assistant
First Focus —Melbourne VIC
- $50,000 - $65,000 a year
- Part-time
- Hybrid work
- AI
- Profit sharing
- Paid training
Quick Apply
Business & Executive Support Officer
Department of Families, Fairness and Housing —Melbourne City Centre VIC
- Full-time
- Recruiting
9d
Executive Assistant
Gowrie Victoria —Docklands VIC
- Full-time
- Administrative experience
- No degree
- Organisational skills
Group Executive Assistant
Monash University —Caulfield VIC
- $100,155 - $108,106 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Communication skills
11d
Executive Assistant - Epworth Medical Foundation
Epworth —Richmond VIC
- Full-time
- Administrative experience
- Analysis skills
- Organisational skills
Quick Apply
10d
Executive Assistant - General Counsel
RMIT University —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
4d
Practice Executive/EA - Corporate Transactions
Ashurst LLP —Melbourne VIC
- Full-time
- Organisational skills
- Communication skills
- Health insurance
- Parental leave
Executive Assistant to CPO and CFO
Regis Aged Care —Camberwell VIC
- Hybrid work
- Communication skills
- Parental leave
10d
Executive Assistant - Dispute Resolution
MinterEllison —Melbourne VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Personal Assistant
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Excel
- Administrative experience
- Communication skills
- Health insurance
- Employee assistance program
1d
Personal Assistant to the Director and the Clinical Leads of Anaesthesia, Perioperative Medicine, an
Peter MacCallum Cancer Centre —Parkville VIC
- $74,000 - $83,000 a year
- Full-time
- Hybrid work
- Medicine
- Customer service
- Office
- Annual leave
14d
Board Operations Manager (Executive Assistant to Board)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- AI
1d

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Department of Jobs, Skills, Industry and Regions —Melbourne VIC
Relevant tertiary qualifications and professional credentials in audit, accounting or a related discipline, with a strong understanding of contemporary…
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Demonstrate a willingness to be flexible and fulfill a variety of tasks to meet the requirements of the organisation within the current range of skills,…
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Executive Coordinator

RMIT University -
Melbourne VIC

Apply Now

Job Details

Full-time
$93,891 - $101,633 a year
10 days ago

Qualifications

Administrative experience
Working with children
Organisational skills
Communication skills

Full Job Description

Overview:

Executive Coordinator

Full-time, Fixed Term position (12 months)

Salary HEW Level 6 ($93,891 - $101,633) + 17% Superannuation and Flexible Working Arrangements

Based at the Melbourne CBD campus, and hybrid ways of working

About the Role

The Executive Coordinator provides administrative, coordination and project support to Executives of the ODVC in the College of Design and Social Context and plays an important role in the smooth day-to-day running of the Office. This is a varied and fast-paced opportunity within a collaborative team of Executive Assistants and Coordinators. We welcome applications from experienced administrators or coordinators who are ready to step into a broader executive support role and bring a proactive approach, strong organisational skills, flexibility and a willingness to learn. While the role has clearly assigned responsibilities, it supports multiple senior leaders across the College Office as needed to ensure continuity and effective functioning of the Office.

Under the direction of the Principal Advisor, the Executive Coordinator will:

Provide high quality executive assistance, including but not limited to diary management, travel coordination, procurement and financial administration;

Provide secretarial and operational support to Executive members of the ODVC which may include coordination of committees and meetings, preparation and distribution of papers, minute-taking and action items follow-up;

Support the ODVC’s operations, projects and initiatives, communications and events

Provide office management and records management support. This is a dynamic, multi-faceted and fast-paced role which requires a high degree of judgment, discretion and professionalism.

Collaborating closely with senior staff across the DVC Office portfolios, Schools and Enterprise portfolios, this role would suit a highly organised, proactive and collegial individual who is adaptable and confident working in a dynamic environment. You may already have experience in executive support, or you may be looking to step up from an administrative or coordination role and bring strong initiative, sound judgment and a flexible approach.

To be successful in this position, you’ll have:

Demonstrated experience in a senior administrative role with the ability to work independently, show initiative and willingness to learn.

Excellent interpersonal and communication skills (both written and oral) with the proven ability to prepare high quality documentation, presentations, meeting papers and professional communications.

Demonstrated planning and organisational skills, and proven ability to prioritise tasks and meet strict deadlines with exceptional attention to details and accuracy in a fast-paced environment

High level of professionalism, discretion and diplomacy to deal with sensitive and complex issues while maintaining strict confidentiality.

Demonstrated experience supporting and contributing to projects and initiatives.

Ability to work effectively in a collaborative team environment and contribute positively to group outcomes.

Commitment to RMIT’s values, including respect for diversity, inclusion and reconciliation with Indigenous communities

About the Office of the Deputy Vice Chancellor in the College of Design & Social Context (ODVC)

The Office of the Deputy Vice Chancellor (ODVC) provides strategic, operational and administrative support to Executives of the ODVC comprised of the ADVC Learning, Teaching and Quality, ADVC Research and Innovation, ADVC Engagement and General Manager, Operations. The ODVC is a coordinated function that supports governance processes, strategic planning, projects and initiatives, and reporting against key University and College objectives.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

To Apply

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye via email [email protected].

Position Description - Executive Coordinator

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements.

#LI-Hybrid

Applications Close:

14 June 2026 11.59 pm

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes. All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via [email protected] or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.

Apply Now

Refine Your Search

executive assistant jobs in thomastown, vic

Executive Coordinator

Business & Executive Support Officer

Executive Assistant - Audit & Assurance

Office Manager / Executive Assistant

Business & Executive Support Officer

Executive Assistant

Group Executive Assistant

Executive Assistant - Epworth Medical Foundation

Executive Assistant - General Counsel

Practice Executive/EA - Corporate Transactions

Executive Assistant to CPO and CFO

Executive Assistant - Dispute Resolution

Personal Assistant

Personal Assistant to the Director and the Clinical Leads of Anaesthesia, Perioperative Medicine, an

Board Operations Manager (Executive Assistant to Board)

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