In-Demand Assistant coordinator Jobs in Parramatta, Nsw

Office Services Assistant, Sydney
Clifford Chance —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
8d
Clinical Research Coordinator - Blacktown
IQVIA —North Sydney NSW
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Access
Dental Assistant / Receptionist / Coordinator - Orthodontics
Glow Orthodontics —Burwood NSW
- $35 - $36 an hour
- Full-time
- Hybrid work
- Customer service
- Front desk
- Medical terminology
- Work from home
Quick Apply
Assistant NOC Operator - Casual
Southern Cross Austereo —Sydney NSW
- Rotating roster
- Remote
- In-person
Customer Support Coordinator - Chinese Speaking
Elderly Home Care Solutions —Randwick NSW
- $40 - $50 an hour
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
Quick Apply
Events Operations Coordinator
Hyatt Regency Sydney —Sydney NSW
- Weekend availability
- Administrative experience
- Organisational skills
- Communication skills
14h
Canteen Assistant (Casual)
Pacific Hills Christian School —Dural NSW
NSW - Assistant Operations Manager
Fly2Health —Sydney NSW
- Full-time
- Hybrid work
Quick Apply
7d
Chatswood Sydney CBD Executive Assistant
Luxe Cosmetic Clinic —Sydney NSW
- From $30 an hour
- Full-time
- Marketing
- Microsoft Office
- Bachelor's degree
Quick Apply
Personal Assistant / Team Assistant
Accru Felsers —Sydney NSW
- Communication skills
- Time management
Education Assistant – Learning Support (2 Positions) Part-time | Commencing Term 3 2026
Steiner Education Australia (SEA) —Chatswood NSW
- Part-time
- Education
- Organisational skills
3d
CTO Executive Assistant
TMGM —Sydney NSW
- Full-time
- Hybrid work
- Microsoft Office
- AI
- Communication skills
Quick Apply
OSHC Assistant Coordinator | Gardeners Road Rosebery
OSH Club —Rosebery NSW
- Part-time
- Working with children
- Leadership
- Health insurance
- Referral program
Quick Apply
OSHC Assistant Coordinator - Forestville
Catholic Care DBB —Forestville NSW
- Part-time
- CPR Certification
- First Aid Certification
- Leadership
- Employee assistance program
Quick Apply
22h
Executive Assistant To Associate Director Clinical Operations (Sydney Control)
NSW Health —Eveleigh NSW
- $78,321 - $80,265 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Travel reimbursement
3d
Sales Support Coordinator, Australia
Delegat Limited —Sydney NSW
- Full-time
- Management
- Microsoft Office
- Administrative experience
Associate Producer
Opus Agency —Sydney NSW
- Full-time
- Hybrid work
- Google Suite
- Communication skills
- Parental leave
Catering Assistant - Glenfield
Cater Care Australia / Cater Care Services —Glenfield NSW
- $25.85 a year
- Part-time
- Commuter assistance
- Free food
Quick Apply
3d
P&C ASSISTANT ADVISOR
Ampol —Alexandria NSW
- Temporary
- Hybrid work
- Customer service
- Microsoft Office
- Recruiting
OSHC Coordinator Forestville
Catholic Care DBB —Forestville NSW
- Part-time
- CPR Certification
- Supervising experience
- First Aid Certification
- Employee assistance program
Quick Apply

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Office Services Assistant, Sydney

Clifford Chance -
Sydney NSW

Quick Apply

Job Details

Full-time
8 days ago

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Barista experience
Microsoft Office
Organisational skills

Full Job Description

Company Description

Who we are

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

You’ll find our clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations. But no matter who they are or why they’ve reached out to us, we provide a world-class service every step of the way. And that’s possible thanks to the entrepreneurial spirit and conscientious approach to work that you’ll find across all of our teams.

Whichever area of the business you join, you’ll become an integral part an innovative, diverse and ambitious team of people. Clifford Chance is a place where the brightest minds and the best of colleagues meet

Job Description

The Role

The Office Services Assistant is responsible for providing excellent front of house service to clients, visitors and internal stakeholders to the Sydney office. With a strong focus on client experience, the role must ensure internal and external clients are serviced in a professional manner and in accordance with the Firm's policies and procedures.

Key Responsibilities

Catering & Events

Perform regular maintenance of the coffee machine to ensure it operates in an efficient and hygienic way.
Assist with catering service to meetings, conferences and events including food and drink service throughout the event.
Plan menus and order food and beverages for internal and external meetings and events.
Comply with food safety and hygiene standards at all times.
Adhere to budgets and maintain financial and administrative records for catering and events.
Coordinate with vendors for event setups in-house and off-site locations.
Provide backup assistance during client events as needed.
Collaborate with the Business Development team to plan and execute internal and external events.
Assist the National Events Manager with large local events.
Prepare name badges and coordinate the production of printed materials.

Front of house & concierge services

Prepare and serve barista-style coffees and refreshments for guests and staff, ensuring high standards of presentation and service
Maintain the cleanliness and tidiness of meeting rooms and communal areas at all times.
Provide front of house & concierge back up support to the Sydney office, including greeting clients and visitors, managing meeting rooms and preparing refreshments as requested.
When required, handle and manage all concierge phone calls, emails and requests from internal and external parties.
Manage room bookings and associated requirements such as catering and IT/VC. requirements, configuration of tables and chairs and other equipment.
Manage the Australia Reception Inbox.
Act as a central point of contact for information about the firm and its services, providing accurate and helpful guidance to clients, visitors, and staff.

Travel Arrangements

Manage travel arrangements for staff below partner level, including liaison with third party travel provider and global travel team.
Negotiate corporate rates where appropriate.
Ensure travel profiles are up to date.

Administration

Coordinate expense claims and invoice processing with the Global Business Support Team (GBS).
Distribute and manage incoming and outgoing mail.
Carry out medium-volume printing, photocopying, binding, and scanning tasks.
Coordinate the sending and recalling of files to and from offsite document archiving.
Support the Practice Support Coordinators with production of bibles and archiving.

Qualifications

Your Experience

A minimum of two years' relevant experience in a concierge or customer service role.
Barista experience and ability to prepare quality beverages.
Competency in operating AV and video conferencing equipment.
Ability to interact professionally at all levels, with internal and external stakeholders.
Exceptional customer service skills, with a commitment to maintaining professionalism at all times.
Displays a positive outlook, motivation, and initiative in all tasks.
Strong attention to detail.
A flexible and proactive approach to work, with the ability to adapt to changing priorities.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Strong organisational skills with a capacity and willingness to cover tasks ranging from complex to routine.

Additional Information

Equal opportunities statement

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here

Quick Apply

Refine Your Search

assistant coordinator jobs in parramatta, nsw

Office Services Assistant, Sydney

Clinical Research Coordinator - Blacktown

Dental Assistant / Receptionist / Coordinator - Orthodontics

Assistant NOC Operator - Casual

Customer Support Coordinator - Chinese Speaking

Events Operations Coordinator

Canteen Assistant (Casual)

NSW - Assistant Operations Manager

Chatswood Sydney CBD Executive Assistant

Personal Assistant / Team Assistant

Education Assistant – Learning Support (2 Positions) Part-time | Commencing Term 3 2026

CTO Executive Assistant

OSHC Assistant Coordinator | Gardeners Road Rosebery

OSHC Assistant Coordinator - Forestville

Executive Assistant To Associate Director Clinical Operations (Sydney Control)

Sales Support Coordinator, Australia

Associate Producer

Catering Assistant - Glenfield

P&C ASSISTANT ADVISOR

OSHC Coordinator Forestville

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