In-Demand Executive administrator Jobs in Parramatta, Nsw

Practice Administrator (Legal Secretary) - Environment & Planning
Clayton Utz —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Gym membership
Senior Contract Manager
Transgrid —Sydney NSW
- Contract
- PMP
- Administrative experience
- Leadership
- Parental leave
IT Server Administrator
Tetra Tech —Sydney NSW
- Azure
- Management
- Computer Science
- Employee stock purchase plan
- Parental leave
Executive Assistant
Korn Ferry —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Salesforce
- Microsoft Office
IT Operations Lead
Maxlife Care —Sydney NSW
- $80,000 a year
- Full-time
- Azure
- Administrative experience
- Bachelor's degree
Quick Apply
9d
Finance Systems Manager - 18 months contract
Advanced Navigation —Sydney NSW
- Contract
- ERP systems
- Manufacturing
- AI
Office & Operations Administrator (12 months contract)
La Prairie Group —Blenheim Road NSW
- Temporary
- Office
- Microsoft Office
- Administrative experience
Sales & Marketing Manager
The Bread and Butter Project —Marrickville NSW
- From $110,000 a year
- Full-time
- Sales
- Business development
- Analysis skills
- Travel reimbursement
- Paid training
Quick Apply
Principal Customer Success Consultant
Compass Education —Sydney NSW
- Full-time
- Hybrid work
- AI
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
10d
Senior Data Center Capacity Delivery Manager, AUS
Anthropic —Sydney NSW
- Hybrid work
- Education
- Bachelor's degree
- Construction experience
- Parental leave
Personal Assistant - Teaching and Learning K - 12
St Andrew's Cathedral School —Sydney NSW
- Weekend availability
- Microsoft Office
- Administrative experience
- Organisational skills
2d
Tech Lead Consultant
Starboard IT —Sydney NSW
- Up to $135,000 a year
- Contract
- Hybrid work
- Azure
- Customer service
- Microsoft Office
- Work from home
Quick Apply
Account Director, Education
OpenAI —Sydney NSW
- Full-time
- Hybrid work
- Engineering
- AI
Account Specialist
HotSchedules Corporate —Bondi Junction NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Head of Group Financial Control
Insignia Financial Ltd —Sydney NSW
- Full-time
- Presentation skills
- Financial services
- Leadership
Modern Workplace – Microsoft Endpoint Manager Senior Engineer & Architect
Avanade —Sydney NSW
- Azure
- Management
Board and Legal Administrator
Catholic Healthcare —Macquarie Park NSW
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Parental leave
- Gym membership
Quick Apply
8d
Executive Contract Manager
BIC Consolidated —Sydney NSW
- $95,000 - $105,000 a year
- Full-time
- No degree
- Cleaning
- Computer skills
Quick Apply
Senior/Principal Forward Deployed Engineer
Salesforce —Sydney NSW
- Full-time
- Computer Science
- Salesforce
- DevOps
Senior Atlassian Technology Consultant
ServiceRocket —Sydney NSW
- Full-time
- Hybrid work
- Computer Science
- SQL
- Analysis skills
- Relocation assistance
- Health insurance

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executive administrator jobs near parramatta, nsw

Practice Administrator (Legal Secretary) - Environment & Planning

Clayton Utz -
Sydney NSW

Apply Now

Job Details

Full-time

Benefits

Parental leave
Gym membership

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills

Full Job Description

The Role

We currently have an exciting opportunity for an experienced legal secretary to join our market-leading Environment & Sustainable Development (ESD) team in Sydney as a Practice Administrator (PA) on a full-time, permanent basis.

Our ESD team is regarded as the leading environment & planning practice in Australia. In this pivotal role, you will provide high quality administrative and secretarial support to one partner and a small team of lawyers. You will also work collaboratively with other PAs across the group to provide additional ad-hoc support to other partners when needed.

This team is highly collaborative with other members of the broader team and with other practice groups nationally. They actively promote a warm, positive and supportive team culture that thrives on face to face and human collaboration.

Key Responsibilities

In this varied role, you will:

Provide high-level secretarial and administrative support.
Take charge of diary management, including organising client meetings and facilitating travel arrangements.
Actively manage phones, email, electronic diaries and voicemails.
Manage the billing process and accounts on a monthly basis, including client reporting requirements.
Inbox management and proactively prompt authors where required.
File and matter management, including the opening and closing of matters.
Undertake conflict searches on the firm's database and prepare conflict emails with efficiency.
Manage practice expenses, reporting and financial hygiene.
Administer quality and risk responsibilities for the Practice, ensuring compliance at the highest level.

Skills & Experience

To be successful in this role, you will have:

Minimum 5 years’ experience in a legal secretarial role supporting Partners or C-level executives.
A proactive mindset - the ability to jump in, take initiative, and actively contribute to the smooth operation of the practice.
A positive, friendly, solutions and team-focused mindset.
Excellent written and verbal communication skills.
A flexible and collaborative approach to working with different stakeholders and their unique styles.
An organised, efficient approach to administrative tasks with the ability to effectively prioritise to meet deadlines.
Experience with billing processes, including using Aderant / CMS or similar financial software.
Intermediate level skills with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Why Join Clayton Utz?

At Clayton Utz, we’re more than just a law firm – we’re a community that values our people and their contributions. When you join us, you’ll enjoy:

World-class infrastructure and resources to keep your skills sharp and ahead of the curve, including leading AI platform, Harvey.
A focus on health and wellbeing, with initiatives to support your physical and mental health, including lifestyle and gym membership discounts via our partnership with AIA Vitality.
Up to 26 weeks’ paid parental leave, with flexibility over two years, plus paid superannuation.
The option to purchase up to 4 weeks of additional leave annually.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Nicole St John, (02) 9353 4928

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.

Apply Now

Refine Your Search

executive administrator jobs in parramatta, nsw

Practice Administrator (Legal Secretary) - Environment & Planning

Senior Contract Manager

IT Server Administrator

Executive Assistant

IT Operations Lead

Finance Systems Manager - 18 months contract

Office & Operations Administrator (12 months contract)

Sales & Marketing Manager

Principal Customer Success Consultant

Senior Data Center Capacity Delivery Manager, AUS

Personal Assistant - Teaching and Learning K - 12

Tech Lead Consultant

Account Director, Education

Account Specialist

Head of Group Financial Control

Modern Workplace – Microsoft Endpoint Manager Senior Engineer & Architect

Board and Legal Administrator

Executive Contract Manager

Senior/Principal Forward Deployed Engineer

Senior Atlassian Technology Consultant

I want to receive the latest job alert for executive administrator in parramatta, nsw

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