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Project Coordinator

Service Stream -
Melbourne VIC

Apply Now

Job Details

Full-time
13 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Management
Enterprise software
SAP
ERP systems
Microsoft Office
Administrative experience
Data entry
SAP ERP
Time management

Full Job Description

Primary Location

VIC - Melbourne - 655 Collins St

Job Description Summary

Service Stream’s Utilities division are currently seeking a Project Coordinator to join our growing team in Advanced Metering.

About the Role

Reporting to the Scheduling & Performance Manager. The Project Coordinator is responsible for the effective planning, coordination, and administration of daily metering works across a distribution network grid. The role ensures field workforce schedules are optimised, client requirements are met, and operational data is accurately captured to support performance reporting and invoicing.

Nature of position: Permanent / Full time

Location: Collins St, Melbourne

Reporting Line: Scheduling & Performance Manager

Key responsibilities

Plan, schedule, and adjust daily work activities for a team of field-based metering technicians
Allocate jobs efficiently based on geographic location, priority, skill set, and resource availability
Monitor work progress throughout the day and make real-time adjustments to schedules as required
Ensure all scheduled works meet client service level agreements (SLAs) and operational targets
Maintain accurate and up-to-date scheduling records across internal systems and client platforms
Perform high-volume data entry and updates in Excel and relevant client systems
Point of contact between field staff, internal teams, and client representatives
Communicate schedule updates, conflicts, change and risks to relevant stake holders
Generate and process invoices using SAP in line with completed work and contractual requirements
Ensure all invoicing data is accurate, validated, and submitted within required time frames
Prepare and maintain monthly forecasts based on planned versus actual completion rates
Analyse scheduling and performance data to identify trends, gaps, and improvement opportunities
Lead initiatives to streamline complex workflows, driving efficiency and continuous operational improvement
Ensure all work performed is in accordance with contractual requirements, to company standards and to the satisfaction of the client
Undertake and complete any other duties as requested by the Scheduling & Performance Manager
Strong focus on problem solving, compliance and servicing the client’s expectations

Experience required

Minimum 12 months in a scheduling, workforce coordination, or operations support roles
Competencies in MS Office Suite: Word & Outlook is essential.
Strong proficiency in Microsoft Excel (data entry, tracking, and basic analysis)
Experience working with enterprise systems (SAP or similar ERP systems)
Basic technical knowledge of electrical metering work is an advantage
Excellent organizational, time management and administration skills
High level attention to detail and proactively meet deadlines
Familiarity with scheduling/dispatch systems or workforce management tools
Knowledge of energy network operations is an advantage but not essential)

About Us

Service Stream is an equal opportunity ASX-listed business that develops and operates Australia's essential services networks across telecommunications, utilities, transport, defence, and social infrastructure industries. Specialising in designing, constructing, and maintaining new and existing networks, we provide end-to-end engineering and asset management solutions for our blue-chip client base. Committed to fostering a workplace culture that values diversity and inclusion, Service Stream actively promotes the employment of Aboriginal and Torres Strait Islanders, people with disabilities, LGBTQI individuals, and other diverse groups. As a signatory to the Veterans Employment Commitment, we also value the skills and experience of ex-ADF members and their partners, strongly considering veterans who meet the key criteria for our employment opportunities.

Service Stream does not accept any unsolicited resume referrals from external Recruitment or Labour Hire Companies.

Department

Projects

How to Apply

If this sounds like you apply now to the Service Stream Recruitment Team via the online application button.

Apply Now

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