In-Demand Administrative assistant Jobs in Ferntree Gully, Vic

Office Administrator - Asset Preservation
Knox City Council —City of Knox VIC
- $80,377.95 - $93,517.76 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Parental leave
- Employee assistance program
1d
Administrative Assistant
Austral Injections Pty Ltd —Cheltenham VIC
- $30 - $40 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Medical office experience
Quick Apply
1d
Office Administrator/Junior Bookkeeper
Kimberley Products —Dandenong VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Sales Administrative Assistant
Globalart Waverley —Mount Waverley VIC
- From $30 an hour
- Microsoft Excel
- Sales
- Customer service
- Referral program
Quick Apply
13d
Admin & Front Office
Bentleys Victoria —Hawthorn VIC
- Full-time
- Microsoft Office
- Front desk
- In-person
Quick Apply
Administrative Assistant
The Salvation Army —Box Hill VIC
- Full-time
- Customer service
- Microsoft Office
- Databases
- Annual leave
- Parental leave
Executive Assistant to CPO and CFO
Regis Aged Care —Camberwell VIC
- Hybrid work
- Communication skills
- Parental leave
9d
Administration Assistant
Austin Health —Heidelberg VIC
- Part-time
- Administrative experience
- Patient care
- Computer skills
- Health insurance
2d
Executive Assistant
Osprey Group —Hawthorn VIC
- $40,000 - $80,000 a year
- Full-time
- Organisational skills
- Construction
- In-person
- Profit sharing
Quick Apply
Office Administrator
JIT —Moorabbin VIC
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
- Employee discount
Quick Apply
Office Administrator »
MFS Engineering —Camberwell South VIC
- $90,000 a year
- Management
- Office
- Microsoft Office
Board Operations Manager (Executive Assistant to Board)
Xero —Hawthorn VIC
- Full-time
- Hybrid work
- AI
15h
Trainee Administration Assistant
Impressive Homes and Developments —Kilsyth VIC
- Part-time
- Office
- Administrative experience
- No degree
- On-the-job training
Quick Apply
2d
Administration Assistant
Eastern Health —Upper Ferntree Gully VIC
- Part-time
- Microsoft Excel
- Administrative experience
- Agile
- Health insurance
- Annual leave
8h
Receptionist/Office Assistant
JIT —Moorabbin VIC
- Full-time
- Microsoft Excel
- In-person
- Employee discount
Quick Apply
2d

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Office Administrator - Asset Preservation
Knox City Council —City of Knox VIC
We maintain a child safe organisation by embedding the protection of children into everyday thinking and practice. Work type: Permanent Full-time.
$80,377.95 - $93,517.76 a year
1d
Office Assistant
Kettle Customs Pty Limited —Somerville VIC
This role focuses on general administrative duties, with opportunities to develop new technical skills. General office administration and bookkeeping.
$900 - $2,000 a week
Quick Apply

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Office Administrator - Asset Preservation

Knox City Council -
City of Knox VIC

Apply Now

Job Details

Permanent | Full-time
$80,377.95 - $93,517.76 a year
1 day ago

Benefits

Parental leave
Employee assistance program
Salary packaging

Qualifications

Customer service
Microsoft Office
Administrative experience
Records management
Data entry
Financial management
Communication skills

Full Job Description

Job no: 496461
Work type: Permanent Full-time
Location: Knox Civic Centre
Categories: Asset and Facilities Maintenance

About the Role

We are seeking a highly organised and proactive Office Administrator to make a difference daily by providing professional and high-level administrative support to the Asset Preservation Team within the Infrastructure Directorate. This role plays a critical part in supporting the delivery of Council's Asset Preservation functions, ensuring Council assets are protected throughout private development, demolition and building activities.

As the central office coordination point for asset protection applications, inspections, correspondence and customer enquiries, you will work closely with internal stakeholders, developers, builders, contractors and residents to help drive continuous improvement and ensure efficient administration and exceptional customer service outcomes.

This is a permanent full-time role based at Knox Civic Centre. We support flexible working arrangements while ensuring operational needs of the role are met.

This is a Band 5 classified role (under the Knox City Council Enterprise Agreement). Remuneration will be $80,377.95 to $93,517.76 gross per annum (depending on experience) plus superannuation in accordance with the Superannuation Guarantee.

What you will bring to this role

Highly organised, proactive and detail-oriented, with a strong focus on achieving team outcomes and meeting service standards.
Proven financial administration skills, including invoice processing, fee and bond reconciliation, purchasing support and financial record management.
Proficiency in data entry, database management and corporate systems, with the ability to maintain accurate records and produce meaningful reports.
Strong ability to coordinate applications, inspections, service requests and administrative processes while managing competing priorities.
Excellent customer service skills with the ability to effectively liaise with residents, builders, developers, contractors and internal stakeholders.
Well-developed written and verbal communication skills, with the ability to build and maintain positive working relationships.
Commitment to continuous improvement, with the ability to identify efficiencies, streamline processes and contribute to enhanced service delivery.
Understanding of Local Laws, Asset Protection requirements and compliance or enforcement administration processes would be beneficial.

About You

Experience in local government, compliance, infrastructure, construction, asset preservation or regulatory services highly regarded.
Ability to manage sensitive matters with discretion, professionalism and sound judgement.
Strong stakeholder engagement skills, with the ability to effectively liaise with residents, builders, developers, contractors and internal teams.
Able to coordinate multiple workflows and meet deadlines in a fast-paced environment.
Advanced Microsoft Office skills and the ability to quickly learn and utilise specialised corporate systems and databases.
Proactive, solutions-focused approach with a commitment to continuous improvement and high-quality customer service
Ability to work both independently and collaboratively while building productive working relationships.

How to apply

Please submit your application, including your resume and cover letter by 11:45pm on Sunday 21 June 2026.

All applications must be made via the online portal. No applications direct to the hiring manager will be considered.

For further information on this role please contact Dwayne Johnson, Team Leader Asset Preservation, at [email protected] or on 03 9298 8517.

A link to the position description can be found in the job listing on our Knox City Council Jobs and Careers page.

Please note: Candidates will be shortlisted as applications are received and this role may close earlier than the anticipated closing date.

Why work at Knox

Discover your future at Knox City Council, where you will deliver meaningful impact, find great opportunities and work with committed people to shape our community. As an employee of Knox, you can enjoy:

Accrued or rostered days off available for full-time roles, depending on operational requirements;

Broad range of leave options including up to 16 weeks' primary and up to 4 weeks secondary parental leave;

Salary sacrifice option for Council-owned childcare fees;

Opportunities to take on temporary roles or work in different teams to build skills and support career growth;

Support towards further study;

50% off Knox Leisureworks memberships;

Employee Assistance Program (EAP) for support in managing personal and work-related challenges.

To find out more about the benefits of working at Knox City Council, visit knox.vic.gov.au/why-work-knox

Our commitments

Knox City Council is an Equal Opportunity Employer that is committed to providing a workplace that embraces diversity and inclusion. We are committed to a positive, barrier-free recruitment process. If you have any support or access requirements, we encourage you to advise us at the time of application.

Knox City Council has zero tolerance for child abuse and all forms of harm to children. All children and young people who access our services, programs, events and facilities have the right to feel safe and be safe. This includes spaces owned or managed by Council. We take the wellbeing and safety of children and young people in our care seriously. We maintain a child safe organisation by embedding the protection of children into everyday thinking and practice. All Knox City Council employees, contractors and volunteers are responsible for ensuring children and young people are valued, heard and protected from abuse.

Knox City Council acknowledges our offices are located on the traditional lands of the Wurundjeri Woi-wurrung and Bunurong people of the Kulin Nation.

Follow us

For more information about Knox City Council and to stay up to date, follow us on LinkedIn.

Advertised: 11 Jun 2026 AUS Eastern Standard Time
Applications close: 21 Jun 2026 AUS Eastern Standard Time

Apply Now

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administrative assistant jobs in ferntree gully, vic

Office Administrator - Asset Preservation

Administrative Assistant

Office Administrator/Junior Bookkeeper

Sales Administrative Assistant

Admin & Front Office

Administrative Assistant

Executive Assistant to CPO and CFO

Administration Assistant

Executive Assistant

Office Administrator

Office Administrator »

Board Operations Manager (Executive Assistant to Board)

Trainee Administration Assistant

Administration Assistant

Receptionist/Office Assistant

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