In-Demand Intake coordinator Jobs in Bundoora, Vic

NDIS Administrator
Therapy Mental Health Pty Ltd —Eltham VIC
- $50,000 - $60,000 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick Apply
1d
Care Planning Service Coordinator
Care Connect —Abbotsford VIC
- $88,099.44 - $98,099.44 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance program
1d
Clinic Coordinator, Psychology
Victoria University —Footscray VIC
- $113,953 - $128,326 a year
- Part-time
- Microsoft Excel
- Engineering
- Master's degree
Graduate Registered Nurse Program 2027 | Mainstream
St Vincent's Health Australia —Melbourne VIC
- Part-time
- Nursing
- Bachelor's degree
- Patient care
12d
2027 Combined Graduate Nurse/Midwife Program
Western Health —Melbourne VIC
- $70,000 - $80,000 a year
- Part-time
- Nursing
- Education
- Nursing
- Opportunities for advancement
12d
Hospice manager
Very Special Kids —Malvern VIC
- Management
- Leadership
- Communication skills
Integrated Family Service Senior Practitioner
MacKillop Family Services —Footscray VIC
- Full-time
- Case management
- Paid training
- Employee assistance program
2027 Graduate Midiwife Program
Western Health —Melbourne VIC
- Part-time
- Education
- Nursing
- Opportunities for advancement
13d
Graduate Registered Nurse Program 2027 | Aged Care
St Vincent's Health Australia —Melbourne VIC
- Part-time
- Nursing
- Bachelor's degree
- Patient care
12d
2027 Graduate Midwifery Group Practice Program
Western Health —Melbourne VIC
- $80,000 - $90,000 a year
- Full-time
- Education
- Nursing
- Opportunities for advancement
12d
Senior Mental Health Clinician - Eating Disorders
The Royal Melbourne Hospital —Parkville VIC
- Part-time
- Remote
- Leadership
- Communication skills
- Employee assistance program
Speech Pathologist
Royal Children's Hospital —Melbourne VIC
- $74,885.00 - $87,141.60 a year
- Full-time
- Working with children
- Paediatrics
2d

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Care Planning Service Coordinator
Care Connect —Abbotsford VIC
OR proven experience in a customer service, contact centre, community services or care coordination role. Conduct care plan reviews to ensure services align…
$88,099.44 - $98,099.44 a year
1d
Integration Aide
Government schools —Melbourne Northern Suburbs VIC
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first…
9d

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NDIS Administrator

Therapy Mental Health Pty Ltd
Eltham VIC

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
1 day ago

Qualifications

Customer service
Certificate IV
Certificate III
Microsoft Office
Administrative experience
Working with children
Organisational skills
Front desk
Business Administration
Business
Communication skills
Time management

Full Job Description

THERAPY™

Position Description – Administration Coordinator

ABOUT THERAPY™

THERAPY™ is a registered NDIS provider committed to delivering high-quality, person-centred supports to participants under the National Disability Insurance Scheme.

We operate in accordance with the NDIS Practice Standards, NDIS Code of Conduct, and all relevant legislative and regulatory requirements. Our team is dedicated to empowering participants to achieve their goals while ensuring safety, dignity, and choice remain at the centre of service delivery.

POSITION PURPOSE

The Administration Coordinator is the first point of contact for participants, families and external stakeholders.

This role is responsible for providing professional reception and administrative support while ensuring participant records, intake processes, compliance documentation, scheduling, and office operations are maintained to a high standard.

The Administration Coordinator contributes directly to Therapy's compliance with the NDIS Practice Standards through accurate record keeping, participant administration, privacy management, and quality assurance activities.

KEY RESPONSIBILITIES
Reception and Communication

Answer incoming phone calls, emails, and enquiries.
Provide information regarding Therapy's services and supports.
Direct enquiries to the appropriate team members.
Maintain a welcoming, accessible, and inclusive environment.

Participant Administration

Support onboarding and intake of new participants.
Prepare service agreements, consent forms, intake documentation, and supporting paperwork.
Maintain accurate participant records within CareMaster and other systems.
Assist participants and families with administrative enquiries.
Coordinate appointments and service bookings as directed.
Ensure participant information is recorded accurately and confidentially.

Scheduling and Coordination

Manage practitioner and support service schedules.
Coordinate appointments, cancellations, and rescheduling requests.
Liaise with participants, families, support coordinators, and staff regarding appointments.
Assist with room bookings and resource allocation.

Records and Documentation

Maintain secure and accurate participant, staff, and organisational records.
Support document management and version control.
Ensure all documentation complies with NDIS and privacy requirements.
Assist with audit preparation and compliance reviews.
Maintain filing systems and administrative registers.

HR and Workforce Administration

Support collection and maintenance of compliance documentation including:
NDIS Worker Screening Checks
Working with Children Checks
Qualifications and registrations
Mandatory training records
Monitor compliance expiry dates and notify relevant staff.
Support Employment Hero administration and personnel record management.

Incident, Feedback and Quality Administration

Assist with maintaining incident, feedback, and complaints registers.
Ensure documentation is recorded accurately and escalated appropriately.
Support quality improvement activities.
Assist management with NDIS audit preparation and compliance activities.
Maintain confidentiality regarding participant and staff information.

General Administration and Office Operations

Process incoming and outgoing correspondence.
Maintain office supplies and administrative resources.
Coordinate meeting schedules and prepare meeting documentation.
Assist with data entry, reporting, and operational administration.
Support management with administrative projects and tasks as required.

QUALIFICATIONS AND EXPERIENCE

Essential

Previous experience in administration, reception, or customer service.
Strong computer literacy including Microsoft Office.
Excellent verbal and written communication skills.
High attention to detail and organisational skills.
Ability to maintain confidentiality and professional boundaries.
Current NDIS Worker Screening Check (or ability to obtain).

Desirable

Experience within the NDIS, disability, allied health, healthcare, or community services sector.
Experience using CareMaster or similar systems.
Certificate III or IV in Business Administration or a related field.
Understanding of NDIS Practice Standards and NDIS Code of Conduct.

SKILLS AND COMPETENCIES

Professional and person-centred communication.
Strong organisational and time management skills.
Excellent attention to detail and accuracy.
Ability to manage competing priorities.
Strong problem-solving abilities.
Commitment to participant rights, dignity, and choice.
Ability to work collaboratively within a multidisciplinary team.
Understanding of privacy, confidentiality, and information management requirements.

WHAT WE OFFER

A supportive and collaborative workplace culture.
Opportunities for professional growth and development.
The opportunity to be part of a purpose-driven organisation making a positive impact in the community.

Please email [email protected] if you are interested in the role to discuss further.

Pay: $50,000.00 – $60,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

intake coordinator jobs in bundoora, vic

NDIS Administrator

Care Planning Service Coordinator

Clinic Coordinator, Psychology

Graduate Registered Nurse Program 2027 | Mainstream

2027 Combined Graduate Nurse/Midwife Program

Hospice manager

Integrated Family Service Senior Practitioner

2027 Graduate Midiwife Program

Graduate Registered Nurse Program 2027 | Aged Care

2027 Graduate Midwifery Group Practice Program

Senior Mental Health Clinician - Eating Disorders

Speech Pathologist

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