In-Demand Office administrator/manager Jobs in Essendon Fields, Vic

Program or Project Administrator
TALKING RUBBISH WASTE MANAGEMENT PTY LTD —Thomastown VIC
- $90,000 - $95,000 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
6d
Administration Co-Ordinator
Aeralife —Northcote VIC
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Employee assistance program
- Employee discount
11d
Cadet (VIC)
Texco Construction —Melbourne VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
P&C Talent & Onboarding Administrator
Save the Children Australia —Melbourne VIC
- $80,000 a year
- Full-time
- Customer service
- Recruiting
- Communication skills
1d
SAPM Administration Lead
Victorian Government —Melbourne VIC
- $35,000 - $39,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
2d
Case Manager Relationships
Link Group —Docklands VIC
- Communication skills
- Parental leave
- Employee assistance program
11d
HR Administrator
Clarity Health Care —Fitzroy VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Client Training Specialist
Xplor —Melbourne VIC
- Full-time
- Remote
- Childcare
- AI
- Time management
- Parental leave
Quick Apply
10d
HR Consultant (Casual)
Victorian Government —Melbourne VIC
- $81,496 - $98,955 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
People Administrator
Slater and Gordon —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Communication skills
- Office experience
- Work from home
- Parental leave
SHE Administrator
Rentokil Initial —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
Quick Apply
Property Administrator
CBRE —Melbourne VIC
- Full-time
- Hybrid work
- Administrative experience
- Organisational skills
- Communication skills
8d
Contracts Administrator
DCOH —Melbourne VIC
- Full-time
- Management
- Microsoft Office
- Master's degree
Quick Apply
Office Coordinator
CIP Constructions —Melbourne VIC
- Full-time
- Microsoft Excel
- Office
- Microsoft Office
2d
Senior Staffing Administrator , Workforce Staffing APAC
Amazon Commercial Services Pty Ltd —Melbourne VIC
- Full-time
- Customer service
- Salesforce
- Microsoft Office
HR Consultant (Casual)
Department of Education —Melbourne City Centre VIC
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
10d
PMO Coordinator
Kinetic —Melbourne VIC
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Project Administrator
Stowe Australia —Port Melbourne VIC
- Full-time
- Administrative experience
- Communication skills
- Profit sharing
SAPM Administration Lead
Austin Health —Heidelberg VIC
- Part-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Health insurance
2d
Contract Administrator - Vaughan Constructions
Ahrens Pty Ltd —Port Melbourne VIC
- Administrative experience
- Organisational skills
- Construction experience
- Health insurance
- Parental leave

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Program or Project Administrator

TALKING RUBBISH WASTE MANAGEMENT PTY LTD
Thomastown VIC

Quick Apply

Job Details

Permanent | Full-time
$90,000 - $95,000 a year
6 days ago

Benefits

Salary packaging

Qualifications

Management
Microsoft Office
Administrative experience
Analysis skills
Communication skills

Full Job Description

Program or Project Administrator - Talking Rubbish Waste Management

Pty Ltd

Talking Rubbish Waste Management Pty Ltd is a growing waste management and recycling services company providing sustainable site recycling solutions across Australia. As our operations continue to expand, we are seeking a motivated and organised Project Administrator to support our recycling andwaste management operations. The role will provide administrative and coordination support to project managers, site teams, contractors, suppliers and customers, including maintaining project records, schedules, reports and compliance documentation. The successful candidate will assist with project planning, monitoring deadlines, coordinating resources, preparing reports and ensuring smooth communication between stakeholders. Strong organisational, communication and time-management skills are required, with experience in project administration, waste management, recycling, logistics or a similar industry highly regarded.

Role Overview:

This is a full-time position responsible for providing administrative and coordination support across multiple projects and operational programs. The role requires strong organisational, communication, and stakeholder management skills to ensure projects are delivered efficiently, on time, and in accordance with business objectives.

Key Responsibilities:

Advising senior management on matters requiring attention and implementing their decisions.
Overseeing work by contractors and reporting on variations to work orders.
Preparing and reviewing submissions and reports concerning the organisation's activities.
Collecting and analysing data associated with projects undertaken, and reporting on project outcomes.
Reviewing and arranging new office accommodation.
Manage waste, recycling, and environmental projects from planning to completion while meeting objectives, contracts, and deadlines.
Develop project plans, work schedules, procedures, and resource strategies for waste operations.
Coordinate operations, engineering, procurement, finance, environmental, HSE, fleet, maintenance, and site teams.
Monitor project progress, identify delays and risks, and implement corrective actions.
Prepare management reports, performance analyses, budgets, risk assessments, waste-volume reports, and dashboards.
Ensure compliance with company policies, contracts, environmental regulations, HSE requirements, and statutory requirements.
Provide administrative and operational support to senior management for planning, efficiency, and continuous improvement.
Support initiatives to increase recycling and material recovery, reduce landfill disposal, optimise resources, and improve sustainability
Identify operational, environmental, contractual, and commercial risks and recommend mitigation measures.
Improve document management, digital record-keeping, waste tracking, and administrative processes.
Organise meetings, prepare agendas and minutes, and monitor agreed actions.
Supervise administrative and project staff, allocate responsibilities, and monitor performance.

Skills & Experience

At least 3–5 years of relevant experience in project administration, program administration, or business operations.
Strong organisational and multitasking abilities.
Excellent written and verbal communication skills.
Experience coordinating multiple stakeholders and competing priorities.
Proficiency in Microsoft Office Suite and project management systems.
Strong analytical, reporting, and problem-solving skills.
Ability to work independently and contribute to team objectives.

Why Join Us:

Full-time, stable, long-term career opportunity.
Supportive and collaborative work environment.
Opportunity to contribute to sustainable recycling initiatives.
Competitive remuneration and career development prospects.

Pay: $90,000.00 – $95,000.00 per year

Benefits:

Salary packaging

Work Location: In person

Quick Apply

Refine Your Search

office administrator/manager jobs in essendon fields, vic

Program or Project Administrator

Administration Co-Ordinator

Cadet (VIC)

P&C Talent & Onboarding Administrator

SAPM Administration Lead

Case Manager Relationships

HR Administrator

Client Training Specialist

HR Consultant (Casual)

People Administrator

SHE Administrator

Property Administrator

Contracts Administrator

Office Coordinator

Senior Staffing Administrator , Workforce Staffing APAC

HR Consultant (Casual)

PMO Coordinator

Project Administrator

SAPM Administration Lead

Contract Administrator - Vaughan Constructions

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