In-Demand Divisional (operations) Jobs in Hawthorn, Vic

Executive Assistant
Victorian School Building Authority —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Organisational skills
5d
Senior Divisional (Operations) Manager
Victoria Police —Melbourne VIC
- $142,790 - $191,084 a year
- Full-time
- Management
- Leadership
- Communication skills
11d
Executive Assistant
Department of Education —Melbourne City Centre VIC
- Full-time
- Organisational skills
5d
Division Support Officer
The Walter and Eliza Hall Institute of Medical Research —Parkville VIC
- $84,479 - $97,036 a year
- Part-time
- Administrative experience
- Organisational skills
4d
Business Development Manager (Fanquip)
Minetek —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- Customer service
- Manufacturing
Quick Apply
11d
Supervising Lawyer
Victoria Police —Melbourne VIC
- $116,413 - $140,849 a year
- Full-time
- Leadership
- Time management
11d
Senior Project Officer - People, Capability and Culture
Department of Education —Melbourne VIC
- $116,413 - $140,849 a year
- Part-time
- Organisational skills
- Communication skills
2d
Executive Director People and Culture
Ambulance Victoria —Doncaster VIC
- Full-time
- Leadership
Finance Business Partner
Department of Education —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- No degree
3d
Branch Lending Specialist
Great Southern Bank —Melbourne VIC
- Sales
- Financial services
- Communication skills
3d
General Manager of AI
MedHealth —Melbourne VIC
- Full-time
- Hybrid work
- AI
- Leadership
- Health insurance
- Parental leave
Quick Apply
2d
Yard Person
K & S Freighters —Truganina VIC
- Forklift
- Outdoor work
- Health insurance
- On-the-job training
ANZSA Supply Chain Finance Manager
Sealed Air —Fawkner VIC
- Microsoft Excel
- Finance
- Administrative experience
11d
Forklift Operator
K & S Freighters —Truganina VIC
- Forklift
- Outdoor work
- Health insurance
- On-the-job training
Management Accountant
Nutrien Ag Solutions —Docklands VIC
- Full-time
- Microsoft Excel
- ERP systems
- Finance
- Parental leave
People & Culture Analyst
Bank Australia —Collingwood VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Data analysis skills
- Parental leave
- Gym membership
9d
Store Manager DFO Essendon
Pandora Jewelry —Essendon Fields VIC
- Full-time
- Merchandising
- Communication skills
- Health insurance
- Employee discount
5d
Commercial Finance Manager - Intermodal and VGF
Visy —North Melbourne VIC
- Full-time
- Master's degree
- Business Administration
- Parental leave
- Employee assistance program
2d
Agentic Business Lead, AI Accelerator - Hybrid
Wesfarmers —Melbourne VIC
- Full-time
- Hybrid work
- Business development
- Analysis skills
- AI
- Parental leave
9d
Financial Planning and Analysis Manager
ISS —Melbourne VIC
- Full-time
- Microsoft Excel
- Finance
- Analysis skills

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Executive Assistant

Victorian School Building Authority -
Melbourne VIC

Apply Now

Job Details

Full-time
$81,496 - $98,955 a year
5 days ago

Qualifications

Organisational skills

Full Job Description

Overview

Work Type: Fixed-term - Full-time

Salary: $81,496 - $98,955

Grade: VPS 3

Occupation: Administration

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/VG/DE/VSBA/1925333

In this position you will provide support to 2 Directors in the Corporate Division of the Victorian School Building Authority, with tasks including inbox and calendar management, mail and document distribution, processing invoices and payments, organizing room bookings and providing administrative assistance for meetings. You will ensure the completion of time critical tasks, maintain accurate and accessible records, and assist other teams in the division.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the Division

The Corporate Division provides corporate support to all VSBA teams and fulfills an important assurance and oversight role. They guide VSBA to achieve strategic objectives and ensure decision-making is transparent and accountable.

The division also coordinates communication and consultation with local communities about their school building projects. They develop graphic design and video content, manage our social media channels, lead organisational customer service reform, distribute our e-newsletters and organise ministerial and other events for our projects. The Division also leads the organisational customer service reform and uplift program.

About the Role

The key accountabilities for the Executive Assistant are to:

Diary management, including arranging meetings with internal and external stakeholders
Monitor and action emails as required, using integrity and confidentiality at all times
Deal with a range of telephone enquiries
Provide general administration assistance to the team as required, including travel bookings, recruitment processes, assisting with new starters and meeting preparation
Prepare or process material and documents for Executive Meetings, project and other branch meetings, items and events, as directed
Coordination and booking of venues, agendas, catering and minutes
Work co-operatively and collaboratively with other Executive Assistants and Divisional staff to provide a range of services to Executive Officers and team members and to support the Department's goals, values and behaviours
On behalf of the Executive Officers, liaise with executive support staff in the Minister's Office, Group Offices, as well as Departmental staff and staff of public and private sector agencies to support the appropriate flow of relevant information where required
Enters purchase requisitions into Oracle Cloud and processes invoices

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

The successful applicant will possess excellent interpersonal and stakeholder management skills, an ability to prioritise tasks, work collaboratively with team members to foster a positive and supportive work environment, excellent planning and organising skills and the ability to complete tasks with a high level of atte ntion to detail.

Desirable Qualifications and Experience

Desirable : considerable/demonstrated experience similar role within government

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Petra Eibl via email at [email protected]

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 30-June-2026

Applications close Tuesday 30 June 2026 at 11.59pm

Posted

9 June 2026

Apply Now

Refine Your Search

divisional (operations) jobs in hawthorn, vic

Executive Assistant

Senior Divisional (Operations) Manager

Executive Assistant

Division Support Officer

Business Development Manager (Fanquip)

Supervising Lawyer

Senior Project Officer - People, Capability and Culture

Executive Director People and Culture

Finance Business Partner

Branch Lending Specialist

General Manager of AI

Yard Person

ANZSA Supply Chain Finance Manager

Forklift Operator

Management Accountant

People & Culture Analyst

Store Manager DFO Essendon

Commercial Finance Manager - Intermodal and VGF

Agentic Business Lead, AI Accelerator - Hybrid

Financial Planning and Analysis Manager

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