In-Demand Out of school care assistant Jobs

Administration Assistant - Part-time - Remote
Healthproof —North Sydney NSW
- $55,000 - $60,000 a year
- Full-time
- Remote
- English
- Administrative experience
- Communication skills
- Work from home
- Referral program
Quick Apply
Preschool Room Assistant (2 – 4 Days per week)
Steiner Education Australia (SEA) —Chatswood NSW
- Part-time
- Experience working with children
- Communication skills
Teachers Assistant 2027 - 3-5 Days - Hours Negotiable
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Communication skills
6d
Assistant in Nursing - Casual Pool (2025-2026)
SA Health —South Australia
- $31.00 - $31.92 an hour
- Casual pool
- Employee assistance program
- Gym membership
Allied Health Assistant
Ramsay Health Care —Orange NSW
- Part-time
- Customer service
- Referral program
Quick Apply
5d
Assistant in Nursing - Beaudesert
Whiddon —Beaudesert QLD
- Morning shift
- Employee assistance program
- Referral program
12d
Assistant in Nursing - All sites
Whiddon —Kelso NSW
- $36.23 - $36.64 an hour
- Full-time
- Education
- No degree
- Annual leave
- Parental leave
Out of School Care Assistant
Victorian Government —Melbourne Northern Suburbs VIC
- Part-time
- Bilingual
- Spanish
- First Aid Certification
2d
Teacher Assistant
Victorian Government —Melbourne VIC
- Full-time
- University
- Communication skills
- Office experience
11d
Casual Childcare Roles – OSHC & ELC
YMCAWA —Perth WA
- $36.96 - $51.38 an hour
- Call employer
- Casual pool
Education Support - 5 days (8:40am-3:30pm) Ongoing - Job 2
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Communication skills
5d
Administration/Customer Service Assistant
Fun Day Out —Sydney NSW
- $40 - $45 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick Apply
4d
Assistant in Nursing
Whiddon —Mareeba QLD
- Part-time
- Annual leave
- Parental leave
10d
Assistant in Nursing - Largs
Whiddon —Largs NSW
- Part-time
- Annual leave
- Parental leave
Education Support - 5 days (8:40am-3:30pm) Ongoing - Job 4
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Communication skills
5d
Casual Dental Assistant/Receptionist all rounder
Eve Dental —Ryde NSW
- $33 - $37 an hour
- Monday to Friday
- Anatomy knowledge
- Clinic
- EMR systems
Quick Apply
5d
Education Support - 5 days (8:40am-3:30pm) Ongoing - Job 3
Victorian Government —Melbourne Eastern Suburbs VIC
- Part-time
- Communication skills
5d
Personal Care Attendant
Victorian Government —Melbourne VIC
- Part-time
12d
First Aid Officer / Administrative Assistant
Victorian Government —Melbourne Western Suburbs VIC
- Part-time
- Administrative experience
- Communication skills
10d
Assistant in Nursing - Kyogle
Whiddon —Kyogle NSW
- Morning shift
- Employee assistance program
- Referral program
10d

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Administration Assistant - Part-time - Remote

Healthproof
North Sydney NSW

Quick Apply

Job Details

Permanent | Full-time
$55,000 - $60,000 a year

Benefits

Work from home
Referral program

Qualifications

English
Xero
Administrative experience
Communication skills
Time management

Full Job Description

Who We Are

At Healthproof, we bring healthcare to people...literally.

We deliver mobile allied health services across Sydney, providing high-quality, compassionate care in homes, schools, aged care facilities, and community settings.We support people of all ages, from early childhood through to aged care, including individuals living with disability or recovering from injury or illness.

Our mission?

To improve lives through accessible, personalised, and meaningful care.

Our Values?

Compassion, Empowerment & Simplicity

We’re a multidisciplinary team (physios, OTs, speechies, dietitians + more) working together to help clients build independence, improve daily living skills, adapt their environments and achieve goals that truly matter.

About the Role

This is a part-time role, 25 hours per week. Work hours preference is Monday - Friday 8am - 1pm.

This role plays a key part in our client journey, managing the onboarding and intake process for new referrals and ensuring clients transition smoothly into our services.

You will be the first point of contact for many clients, families, and referrers, ensuring information is collected accurately and services are set up efficiently.

Working closely with our clinical team leads, support coordinators, and referrers, you will ensure every client is matched with the right clinician and that all documentation and compliance requirements are completed prior to service commencement.

This role is ideal for someone who enjoys organisation, communication, and helping people navigate healthcare systems. Work from home role, however required to attend onsite meetings once a quarter in Sydney.

Key Responsibilities

Client Onboarding

Manage the onboarding pipeline in Zoho CRM, tracking referrals through to service commencement
Prepare, send, and follow up on service agreements
Liaise with clients, families, support coordinators, and therapists to gather required documentation
Conduct pre-home safety screenings via phone for clients without email access
Ensure a smooth handover to the clinical team once onboarding is complete

Service Agreement Renewals

Prepare renewal service agreements in line with new NDIS plan dates or funding changes
Block-book ongoing appointments to ensure service continuity
Maintain accurate records in Zoho CRM and Cliniko
Follow up on outstanding documents and agreements

Email & Lead Management

Manage the shared admin inbox and respond to general enquiries
Track and manage incoming leads within Zoho CRM
Ensure all enquiries are followed up promptly

General Administrative Support

Provide support to the wider admin team during busy periods
Assist with appointment coordination, documentation, and follow-ups

Maintain clear communication with clients and stakeholders

About You

We are looking for someone who is organised, proactive, and compassionate, with strong communication skills.

You may have:

Previous experience in administration, ideally within healthcare or allied health
Experience using CRMs or practice management systems (Zoho, Cliniko, Xero or similar)
Excellent organisation and time management skills
Strong attention to detail
The ability to manage multiple tasks in a fast-paced environment
Must be fluent in English and willing to complete a literacy test
Experience with NDIS desirable

✨ What’s In It For You?

We know great clinicians need great support, so we’ve built a role that actually delivers.

Growth, Support & Flexibility

Weekly 1:1 mentoring (no “figure it out yourself” culture here)
Monthly professional development sessions
Clear career progression pathways tailored to your goals
Work from home
Amazing support & supervision from our Team Leader

Perks You’ll Actually Use

Fun team socials & connection days
$100 Patient Referral Bonus
2 Extra Days of study leave + $1000 CPD allowance
Weekly pay + access your earnings as you go
Access to 1000+ discounts & cashback offers (shopping, travel, fitness, insurance & more)

Company Overview

Please visit our company website for more information

Quick Apply

Refine Your Search

out of school care assistant jobs

Administration Assistant - Part-time - Remote

Preschool Room Assistant (2 – 4 Days per week)

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Assistant in Nursing - Casual Pool (2025-2026)

Allied Health Assistant

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Assistant in Nursing - All sites

Out of School Care Assistant

Teacher Assistant

Casual Childcare Roles – OSHC & ELC

Education Support - 5 days (8:40am-3:30pm) Ongoing - Job 2

Administration/Customer Service Assistant

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Assistant in Nursing - Largs

Education Support - 5 days (8:40am-3:30pm) Ongoing - Job 4

Casual Dental Assistant/Receptionist all rounder

Education Support - 5 days (8:40am-3:30pm) Ongoing - Job 3

Personal Care Attendant

First Aid Officer / Administrative Assistant

Assistant in Nursing - Kyogle

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