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Executive Assistant
The Commons —Melbourne VIC
- Full-time
- Google Suite
- Organisational skills
- Communication skills
- Parental leave
Quick Apply
Medindie Personal Trainer - Leads Provided, No Rent Model
Jamie Fitness —Medindie SA
- From $38.35 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
11d
Personal Trainer - No Rent, Leads Provided - Fitzroy
Jamie Fitness —Fitzroy VIC
- From $38.35 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
8d
Executive Assistant and Performance Advisor
7-Eleven —Victoria
- Full-time
- AI
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Personal Trainer - No Rent, Leads Provided - Hyde Park
Jamie Fitness —Hyde Park SA
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
11d
Personal Trainer - No Rent, Leads Provided - Mildura
Jamie Fitness —Mildura VIC
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
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12d
Hiring Personal Trainer in Southbank - Zero Rent, Warm Leads
Jamie Fitness —Southbank VIC
- From $40.16 an hour
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- Sales
- First Aid Certification
- In-person
- Gym membership
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4d
Hiring Personal Trainer in Shepparton - Zero Rent, Warm Leads
Jamie Fitness —Shepparton VIC
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
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- 8 hour shift
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2027 Graduate Development Program – Generalist Stream
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- Administrative experience
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Erskineville PT Position - Salary Plus Leads Plus No Rent
Jamie Fitness —Erskineville NSW
- From $38.35 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
8d
PT Role in Manifold Heights - Leads Supplied, No Rent
Jamie Fitness —Manifold Heights VIC
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
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Personal Trainer - No Rent, Leads Provided - Port Lincoln
Jamie Fitness —Port Lincoln SA
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
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12d
PT Role in Newborough - Leads Supplied, No Rent
Jamie Fitness —Newborough VIC
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
7d
Newborough PT Position - Salary Plus Leads Plus No Rent
Jamie Fitness —Newborough VIC
- From $40.16 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
4d
Food & Beverage Attendants | Felons Barrel Hall
Howard Smith Wharves —Brisbane QLD
- Every weekend
PT Role in Norwood - Leads Supplied, No Rent
Jamie Fitness —Norwood SA
- From $40.16 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
5d
Personal Trainer - No Rent, Leads Provided - Broome
Jamie Fitness —Broome WA
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
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Join Our Hyde Park Team as a Personal Trainer - Leads and Zero Rent
Jamie Fitness —Hyde Park SA
- From $38.35 an hour
- Urgently hiring
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply
6d
Personal Trainer Opportunity - Port Augusta - Leads and No Rent
Jamie Fitness —Port Augusta SA
- From $38.35 an hour
- Sales
- First Aid Certification
- In-person
- Gym membership
Quick Apply

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Executive Assistant

The Commons
Melbourne VIC

Quick Apply

Job Details

Full-time

Benefits

Birthday leave
Parental leave
Maternity leave

Qualifications

Google Suite
Slack
Organisational skills
Communication skills
Time management

Full Job Description

About The Commons

The Commons is an ecosystem of entrepreneurs, businesses, and curious minds working, connecting, and growing under a common roof. Driven by the sincere desire to see people flourish, we support curiosity and believe in the collective power of people to instigate change. Our focus is on building and strengthening community, and we challenge the status quo in an effort to innovate.

As a fast-growing team, we offer endless opportunities for professional development, career progression, and collaboration with some of the brightest minds in the industry. We thrive on creativity, innovation, and a strong team culture that champions fresh ideas and ambitious thinking. If you're looking for a dynamic workplace where no two days are the same, where your contributions truly make an impact, and where you’ll be surrounded by passionate, like-minded individuals - The Commons is the place to be.

Primary Purpose of Role

This Executive Assistant is a key support role designed to enable the CEO and Finance Director to operate at peak performance by managing their day-to-day priorities, calendars and communications. This role ensures the smooth coordination of strategic meetings, internal operations and leadership rhythms. You’ll also provide ad hoc support to another Director as needed, contributing to broader team efficiency and cohesion.

With a strong focus on organisation, discretion and forward-thinking, this role is critical to maintaining clarity, focus and momentum across our executive operations.

Key Responsibilities

This is a position for someone who wants to be a trusted partner to senior leaders, build deep working relationships across the business and contribute meaningfully to the culture and performance of The Commons.

Provide high-level executive support to the CEO and Finance Director, including personal and professional calendar management, inbox oversight, meeting coordination and travel arrangements
Filter and manage inbound requests (internal and external) with discretion and good judgement
Offer ad hoc support to another Director as needed, ensuring flexibility and responsiveness across leadership priorities
Organise and manage leadership events such as strategy sessions, offsites and business reviews, including logistics, agenda preparation and follow-ups
Prepare, proof and coordinate development of agendas, briefing documents, reports, presentations and internal communications
Providing general administrative support and ad hoc tasks as required
Track and follow up on key actions, deliverables and strategic initiatives to ensure momentum and accountability
Act as a central liaison between the executive team, internal teams and external stakeholders, ensuring timely, respectful and solutions-focussed communication
Coordinate and process expenses, reimbursements and approvals while maintaining accurate records and documentation
Collaborate with the Leadership Team to support broader team initiatives, internal events and company-wide cultural moments
Liaise with the Marketing team to ensure brand integrity across public-facing moments
Anticipate needs and take a proactive, strategic approach to time and task management.
Continuously identify and implement efficiency improvements, including the use of digital tools to streamline workflows
Maintain a high level of professionalism, confidentiality and care in everything that you do

What You’ll Bring:

5+ years’ experience in an Executive Assistant or senior support role.
A proven track record of supporting senior or C-level leaders in dynamic, fast-paced environments.
Exceptional time management, organisational skills, and attention to detail.
Professionalism, discretion, and a warm, collaborative approach.
Strong written and verbal communication skills.
Ability to manage multiple stakeholders and adapt to shifting priorities.
Experience using GSuite, Slack, Notion, Zoom or similar digital tools.

Benefits of Working at The Commons

Central HQ location
Discount on all Commons Cafe and Bar locations
Free counselling sessions
Birthday leave
Ability to work across different locations
Weekly events program e.g. breakfast club, yoga & drinks
Additional paid maternity leave
Further education program to support in developing yourself personally and professionally

Apply now and help us build something remarkable – together!

#LI-DNI

Quick Apply

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