In-Demand Executive education administrators Jobs in Victoria

Executive Support Administrator
The Walter and Eliza Hall Institute of Medical Research —Parkville VIC
- $97,990 - $106,069 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
5d
Executive Administrator
Chisholm Institute —Dandenong VIC
- Full-time
- Education
- Employee assistance program
2d
SQL Senior Database Administrator
Leidos —Scoresby VIC
- Full-time
- SQL
- Scripting
- Annual leave
Cloud Operations Administrator
Leidos —Junortoun VIC
- Full-time
- Azure
- DevOps
- AWS
- Annual leave
3d
Compliance Administrator - Facilities and Infrastructure
Peninsula Health —Frankston VIC
- Weekend availability
- Microsoft Office
- Administrative experience
- Analysis skills
- Employee assistance program
9d
Junior Cloud Platform Engineer - Systems Administrator
Leidos —Scoresby VIC
- Full-time
- Management
- AWS
- Communication skills
- Annual leave
Principal Customer Success Consultant
Compass Education —Hawthorn VIC
- Full-time
- Hybrid work
- AI
- Communication skills
- Parental leave
- Employee assistance program
Quick Apply
12d
Public Sector Lead
Delinea —Melbourne VIC
- Full-time
- Management
- Sales
- Salesforce
- Health insurance
- Employee assistance program
9d
Azure Solution Architect-Digital workspace(M365)
Tata Consultancy Services —Melbourne VIC
- Azure
- Computer Science
- DevOps
Contract & Cost Manager (Australia)
STACK Infrastructure APAC —Melbourne VIC
- Full-time
- Microsoft Excel
- Customer service
- ERP systems
Quick Apply
12d
Senior Clinical Systems Analyst
Victorian Government —Gippsland VIC
- $122,000 a year
- Full-time
- EMR systems
- Leadership
- Hospital experience
- Gym membership
12d
Linux Administrator
Leidos —Melbourne VIC
- Full-time
- Annual leave
Senior Solutions Consultant
BluBiz Solutions —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- AWS
- Communication skills
Senior Channels Sales manager
Delinea —Melbourne VIC
- Full-time
- Hybrid work
- Sales
- AI
- Negotiation
- Health insurance
- Employee assistance program
Site Reliability Engineering and Platform Lead
Leidos —Scoresby VIC
- Full-time
- Leadership
- Annual leave

I want to receive the latest job alert for executive education administrators in victoria

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive education administrators jobs near victoria

Software Architect jobs in Melbourne VIC

Systems Administrator jobs in Melbourne VIC

Senior Solution Architect jobs in Melbourne VIC

Senior Systems Analyst jobs in Bruce Act

Junior Data Analyst jobs in Sydney Nsw

Ict Business Analyst jobs in Melbourne Vic

Senior Systems Analyst jobs in Cremorne Vic

Senior Systems Analyst jobs in Lakemba Nsw

Visa Sponsorship,business Analyst jobs in Melbourne Vic

Senior Drafter jobs in Wagga Wagga Nsw

No Experience Software Developer jobs in Sydney Nsw

Part Time Software Testing jobs in Melbourne Vic

Software Architect jobs in Melbourne City Centre Vic

Visa Sponsorship, Architect jobs in Sydney Nsw

Non Profit Software jobs in Sydney Nsw

Software Architect jobs in Sydney Nsw

Systems Administrator jobs in Blackburn North Vic

Systems Administrator jobs in Canberra Act

Systems Administrator jobs in Perth Wa

Energy Systems Engineer jobs in Melbourne Vic

Executive Support Administrator

The Walter and Eliza Hall Institute of Medical Research -
Parkville VIC

Apply Now

Job Details

Full-time
$97,990 - $106,069 a year
5 days ago

Benefits

Salary packaging

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Research
Administrative experience
SharePoint
Document management systems

Full Job Description

Job Title

Executive Support Administrator

Job Description

An excellent opportunity is available for a Executive Support Administrator to join the Office of the Director at Australia’s pre-eminent biomedical research institute.

The Executive Support Administrator provides high-level administrative, operational and committee support to Executives and Senior Leaders within the Office of the Director. The role enables senior leaders to focus on strategic priorities through the management of complex schedules, meetings, travel, stakeholder engagement and executive operations.

Working collaboratively within the Executive Assistant team, the position also delivers end-to-end support for designated committees, including meeting coordination, preparation of papers, minute-taking, action tracking and governance administration. The role contributes to the smooth operation of the Office of the Director through records management, process improvement, compliance support and the development of systems and processes that enhance efficiency and consistency.

This is an excellent opportunity for an experienced executive support professional who thrives in a fast-paced environment and enjoys working at the centre of leadership, governance and organisational operations

Key Responsibilities

Executive Support

Manage complex calendars, appointments and meeting logistics for assigned Executives and Senior Leaders.
Coordinate domestic and international travel arrangements and itineraries.
Act as a key liaison between executives and internal and external stakeholders.
Support executive meetings, planning sessions, workshops and offsites.
Respond to executive requests and enquiries with professionalism, discretion and sound judgement.

Committee Support

Coordinate committee meetings, agendas and papers.
Attend meetings and prepare accurate, high-quality minutes.
Track actions and follow up to ensure timely completion.
Support onboarding and administration for committee members.

Operational Support

Support the day-to-day operations of the Office of the Director.
Coordinate visitors, hospitality and executive events.
Maintain records, registers and document management systems.
Support purchasing, expense reconciliation and administrative compliance processes.
Contribute to systems, templates and process improvements across executive operations.

Key selection criteria

Knowledge and skills

3–5 years' experience in executive or senior administrative support roles.
Demonstrated ability to manage competing priorities with poise and discretion.
Experience liaising with internal and external stakeholders, including senior leaders.
Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) including working in online document sharing frameworks (e.g. SharePoint).
Experience in a complex, fast-paced environment (e.g. higher education, research, health, government, or large NFP); experience in a medical research institute is desirable.

Personal qualities

Excellent organisational and coordination skills, with an eye for detail.
Proactive communicator with strong interpersonal skills.
Responsive, dependable and adaptable.
Comfortable managing multiple priorities with discretion.
Collaborative team player who actively contributes to a positive team culture, supports colleagues during peak workload periods, and willingly undertakes additional responsibilities during quieter periods to advance team and organisational objectives.

Terms of Appointment
This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 6 ($97,990 - $106,069). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Marisa Raucci – [email protected].

A position description is available here.

How to Apply
Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

Application Closing Date: COB Friday, 28 August 2026.

Apply Now

Refine Your Search

executive education administrators jobs in victoria

Executive Support Administrator

Executive Administrator

SQL Senior Database Administrator

Cloud Operations Administrator

Compliance Administrator - Facilities and Infrastructure

Junior Cloud Platform Engineer - Systems Administrator

Principal Customer Success Consultant

Public Sector Lead

Azure Solution Architect-Digital workspace(M365)

Contract & Cost Manager (Australia)

Senior Clinical Systems Analyst

Linux Administrator

Senior Solutions Consultant

Senior Channels Sales manager

Site Reliability Engineering and Platform Lead

I want to receive the latest job alert for executive education administrators in victoria

Explore jobs in more locations

Key selection criteria

Job Seeker Tools

Employer Tools

Browse

Stay Connected