As an Executive Administrator, your key responsibilities include:
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Work productively with students/clients, staff and business areas to effectively support Chisholm achieve its goals. This includes:
- Develop and maintain a broad and effective working relationship with peers, colleagues and staff across Chisholm
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Practice open, honest and timely constructive feedback with your team
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Adopt a team culture, look for and share opportunities to support others
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Lead and facilitate understanding of Chisholm procedures, policies and vision.
- Commit to pursuing cost effective outcomes and efficiency across all your operations
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Understand and operate according to the defined business area budget
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Take responsibility for cost management in your work and provide solutions/options that are cost neutral or mitigate costs to Chisholm
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Apply the correct protocols for contacting Government departments regarding invitations and events and for meeting and greeting local and overseas guests to Chisholm
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Be familiar with key Federal, State and Local officials and use correct titles and forms of address
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Provide the Executive Director(s) with precise information in relation to events including date, time, venue, other attendees, cost, accommodation and travel arrangements
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Maintain the Executive Director(s) diary to accommodate events and facilitate optimal use of time
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Liaise with the Corporate Communications regarding the preparation of speeches and to maximise knowledge and expertise of promotions, ensuring that arrangements include appropriate protocols
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Coordinate the Executive/Associate Director(s) participation in and assist with internal and external events such as award ceremonies, expos, conferences, staff dinners/breakfasts and external client functions/events.
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Act as the key contact person on behalf of the Executive/Associate Director(s)
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Screen, respond, redirect, register all forms of communication on behalf of the Executive/Associate Director(s)
ABOUT YOU
You are a highly motivated individual with demonstrable current experience and capacity in providing high level executive support in a complex and demanding working environment.
Qualifications required for the role:
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A relevant qualification at a minimum of Diploma level
ABOUT US
Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.
We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.
At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.
Chisholm has zero tolerance for child abuse and all forms of harm to children. All allegations and safety concerns will be treated consistently in accordance with Chisholm policy and procedure.
WHAT WE OFFER
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An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
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Professional Development- continue to grow your career
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Networking Opportunities with Industry Partners
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State of the art facilities on our campuses
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Free on-site parking as well as locations close to public transport
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Free Employee Assistance Program- get the support you want. Its confidential.
If this is the job for you, please apply online now. We look forward to receiving your application!
Important information about your application:
Your application should include:
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a cover letter
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your resume
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contact details of three (3) referees
Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including:
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Verified copies of all qualifications and transcripts as listed on resume.
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Current & Valid Working with Children Check (Employee and not Volunteer) (at the expense of the applicant)
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Verified copy of unrestricted rights to work in Australia
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Verified Police Check (at the expense of the applicant)
Applications for this position close at 9am Friday 04 September 2026.
If you have any questions regarding the position or require further information, please contact Damien Van Eyk, Chief Commercial Officer at [email protected].
We are committed to a fair and equitable merit-based recruitment process for all our candidates. If you have specific accessibility or support requirements, please contact our Belonging & Inclusion Lead by emailing [email protected].
Chisholm Institute reserves the right to withdraw an advertised position at any stage.
Find out more about us by visiting us on our Website and social media sites.
