SC1 Demonstrated technical knowledge and understanding of Human Resource management practices including employment conditions, personnel conditions and requirements relating to the range of staff employed in a large secondary school, Demonstrated capacity to provide advice and support to management and staff with respect to Human Resources.
SC2 Demonstrated proficiency in the use of office systems, computer software or technical equipment as relevant to the position i.e. eduPay, CASES21, Google Suite, SRP, eduSafe, Compass, Timetabler.
SC3 Highly developed interpersonal and communication skills to build positive relationships with a range of people including school staff, students, parents and the wider community ensuring confidentiality is always maintained. Demonstrated ability to lead the work of staff and actively contribute to a team.
SC4 High level organisational skills with a demonstrated ability for effective time management establishing priorities, procedures and guidelines relating to the work area.
SC5 Demonstrated ability to effectively navigate unexpected challenges, demonstrating flexibility and resilience in meeting the evolving needs and circumstances of the school environment. Demonstrated capacity to contribute to the culture of a school.
About the Role
This is a unique opportunity for you to work in the initial development of school processes for a foundation secondary school, growing one year level each year from Year 7 in 2024 to Year 12 in 2029.
Given the school is in the third year of establishment, the teaching, learning and student support practices are based on the latest evidence-based research. The brand-new facilities support 21st century skills and these teaching and learning practices.
You will be supported by education support staff, teachers, and leaders in a highly collaborative workplace, with opportunities for professional development and career advancement
The school has a highly supportive leadership team with a culture of collaboration and innovation.
As a member of Staff, you will have input and play a vital role in the implementation of school processes within your area.
Accurate data recording is important as it reflects in the provision of information and reports to Families, Staff, School Council and the Community.
A professional image is the impact Yarrabing Secondary College is aiming to achieve at all times. Adhering to the College¿s dress code policy will be required. The College will follow a strict style guide for the development and publication of correspondence, to ensure a consistent presentation of all school documents.
The HR Manager is part of the Administration Team, whose responsibility is to work co-operatively as part of the team, ensuring a productive, efficient workplace.
About You
We are seeking a highly motivated and skilled education support staff to contribute to the success of a high achieving secondary school. As a school we believe that by providing students with a greater level of wellbeing support they are most likely to experience improved academic outcomes. The ideal candidate should possess a range of characteristics that will contribute to the success of our students and uphold the school's commitment to excellence in education. Education Support Staff will be responsible for delivering support for the school staff and student learning environment.
Human Resources Administration
- Complete and monitor administrative work in eduPay relating to salaries, leave, time fraction changes and other associated work.
- Ensure changes to staff employment are documented in letter format and filed accordingly
- Monitor fortnightly pay certification reports and over/underpayments, actioning as required.
- Administer and document all staff absences in eduPay, ensuring staff submit their leave requests in a timely manner and according to DE guidelines, supporting them to do so if necessary
- Prepare employment contracts in accordance with DE guidelines and complete the hire process for all new staff on Edupay.
- Manage school¿s local payroll, preparing and monitoring timesheets in conjunction with School Operations staff, ensuring all DE, ATO and superannuation requirements are adhered to.
- Communicate & confirm new staff employment details to relevant staff
- Maintain spreadsheets with staff workforce planning details and monitor critical dates i.e. contracts, long term leave, parental absences, time fraction changes.
- Maintain VIT and WWCC records for all staff and complete suitability for employment checks.
- Review, update and communicate all staff specific policies and processes regularly i.e., leave
- Provide advice regarding conditions of employment and employee relations, lodging calls to DE HR for support as required
- Stay abreast of changes to DE HR policy and the VGSA bringing matters to the College Executive¿s attention as relevant
- Manage confidential storage and retrieval of personnel and payroll files.
Recruitment
- Advertise staffing vacancies on DE School Jobs Vic website as directed by the Principal or Business Manager
- Download applications for all advertised vacancies and distribute to panel members
- As directed by the Panel Chairperson schedule interviews of shortlisted candidates
- Send out emails to shortlisted candidates confirming interview details and requirements
- Book interview rooms using Compass
- Provide a schedule of interviews to the panel members
- As directed by the Panel Chairperson, prepare interview questions and print for the panel
- Assist in the coordination of referee checks for the Panel Chairperson
- Assist in the coordination of candidate question time and ferrying of candidates to interview room
- Maintain a register of advertised vacancies and outcomes
- Ensure Selection Panel Report and Documentation is retained and stored as per DE guidelines
Workplace Health & Safety
- Administer WorkCover claims & act as the College¿s Return to Work Coordinator in conjunction with the Principal and Business Manager
- Support implementation and ongoing maintenance of the School's Occupational Health and Safety (OHS) framework.
- Support the effective use of Department of Education reporting systems including EduSafe Plus and AIMS.
- Ensure incidents, hazards and near misses are accurately recorded, investigated and monitored.
Other Duties
- Perform general education support staff duties as required in the event of absences of other staff including reception and first aid duties in the Administration Office
- Understanding & competent in performing the Daily Organiser/School Operations Manager role, acting in this position as required.
- As required, assist in Accounts Payable and Accounts Receivable tasks, entering data into CASES21
- Assist in the management of SRP tasks and leave reimbursement claims
- Maintain strict confidentiality in relation to all staff operations in general.
- Ensure work areas are in a clean, safe and orderly condition at all times.
- Ensure professionalism, efficiency, cheerfulness, reliability, politeness and teamwork are implemented, followed and supported at all times.
- At all times working to create a professional environment, which upholds and displays the schools values of high expectations, collaboration, respect, and responsibility.
- Undertake other duties relevant to the field of responsibility as requested by the College Executive
- This position description describes in general terms the normal duties which the HR Manager is expected to undertake. However, the duties described may vary or be amended from time to time without changing the level of responsibility associated with the position.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
This is a full time position, Monday to Friday. Working hours are 8.00am to 4.06pm including a 30 minute unpaid lunch break.
School Holiday attendance requirements for this position can be negotiated however will be required at times up to a maximum of 10 days per year. A leave purchase allowance will be paid for school holiday attendance.
Education Support Class positions include 50 days (pro rata) of annual and additional paid leave per year which is taken during the school holidays as per the Victorian Government Schools Agreement (VGSA).
Current Working with Children Check (WWCC) (employee) required or ability to obtain a WWCC
Applications must include:
- A cover letter providing contact information including home address, email, and phone number.
- A CV with a summary of
- Experience
- Qualifications
- Working With Children Check (WWCC) number (Employee Type).
- Your written responses to the Key Selection Criteria
- The names, email addresses and contact details for three referees.
For ease of handling by the school, all documents (cover letter, CV, and key selection criteria responses) can be saved as one pdf and uploaded to Recruitment on Line. Please also ensure that your name is included in the header of each document.
All applicants should ensure that their personal profile on Recruitment Online is up to date.
Applicants seeking further information about the school or this position, are encouraged to:
- Visit the Yarrabing Secondary College website at www.yarrabingsc.vic.edu.au
- Contact the Principal, Mr John Mitsinikos, prior to the closing date of applications on 03 7033 2444 or email [email protected]
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Would you like to join the Staff of a Victorian Government Secondary School which opened in 2024, and is looking to further expand in 2026?
Would you like the opportunity to do the following?
- Shape a brand-new school's culture
- Work in state-of-the-art facilities and resources
- Work in a collaborative and innovative environment
- Forge meaningful partnerships with parents, local businesses, and community organizations, creating a strong network of support for students and their education.
- Develop your leadership skills
- Play a vital role in the establishment and growth of a brand-new school
If you are, then Yarrabing Secondary College is looking for Education Support Staff to join the school.
About Us
Yarrabing Secondary College opened in Term 1 2024 and provides the growing local population with great educational opportunities close to home. In 2026 Yarrabing Secondary College had a student population of 680 students in Year 7, 8 & 9. The college will progressively grow by one year level thereafter. In 2027, we will have Year 7, Year 8, Year 9 and Year 10 students only. In 2027 it is anticipated that there will be provision of a small number of VCE studies to its accelerated Year 10 students that the college is currently in the process of accrediting for. By 2029, the college will provide an extensive senior school offering to its senior students of traditional VCE subjects, as well as VM, VPC and VET.
Yarrabing Secondary College is located 29 kilometres west of Melbourne, in the suburb of Aintree. When fully established in 2029, the school is anticipated to have 1400 students enrolled from Year 7 to 12 and 130 school staff members.
Our school grounds are close to planned parklands, sporting facilities, and we are surrounded by a supportive community. Most students that will attend our school live locally and would tend to walk or ride their bike to school.
Our school will be culturally diverse with many of our students having a language background other than English (LOTE) spoken in the family home, with the largest LOTE languages being Hindi and Punjabi. We are proud of our diversity and our inclusive school community.
We strive to provide a nurturing and challenging environment that empowers students to reach their personal best, both academically and socially.
Our Vision
Our vision is to empower our students by developing well rounded, confident, and responsible individuals who have high expectations of themselves, and who aspire to achieve success through respect, responsibility, and collaboration.
Our Mission
Our mission is to be a safe, supportive environment that emphasises motivation and self-discipline. Using 21st century approaches, we provide students with the means to achieve their potential and we challenge our students to grow academically, socially, culturally, and emotionally. Collaboration and positive relationships will underpin all our work.
Additional information can be found at: https://yarrabingsc.vic.edu.au/
The successful applicant will play an instrumental role in the development and implementation of contemporary school processes to support the learning and wellbeing of all students across the school. This position is a fantastic opportunity for the right individual to help our school be the absolute best school it can be for students, staff and the wider school community as our school continues to grow and thrive over the years ahead.
As an Education Support Staff member you will contribute to the collaborative planning, implementation and evaluation of school processes and contribute to the school culture as a results-oriented collaborative professional learning community.
Education Support Staff will work collaboratively with colleagues and leadership to improve students educational outcomes and to ensure that the school remains on a path of continuous improvement through the application of evidenced-based research.
