In-Demand Secretarial assistant Jobs in Melbourne, Vic

Executive Assistant - Legal and Company Secretary
Siemens —Melbourne VIC
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Executive Assistant
Monash University —Clayton VIC
- $110,527 - $121,227 a year
- Full-time
- Hybrid work
- Management
- Administrative experience
Executive Assistant to CEO
MCWA —Bundoora VIC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
9d
Personal Assistant
Avant —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Communication skills
10d
Administrative Assistant - Learning & Teaching
Eastern Health —Box Hill VIC
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Employee assistance program

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Executive Assistant - Legal and Company Secretary

Siemens -
Melbourne VIC

Apply Now

Job Details

Permanent | Part-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
AI

Full Job Description

Executive Assistant – Legal and Company Secretary

Join a team where great people, great ideas and great work come together.

Looking for a part-time role where you can make a real impact, work with talented people and be part of a culture that genuinely values what you bring?

We’re looking for a highly organised and detail-focused EA to provide trusted support to our General Counsel and Company Secretary and play an important role in keeping our Legal function running smoothly.

This is an opportunity to become an important part of a high-performing, collaborative and supportive environment where no two days are quite the same. You’ll work alongside experienced professionals, have exposure to a broad range of legal and business activities, and play a key role in keeping things organised, connected and operating at their best.

What you’ll do

Assist with legal and company secretarial administration, including ASIC lodgements, maintenance of corporate registers and related corporate governance tasks.
Prepare, format and proofread legal documents, correspondence, contracts, reports and legal advice.
Assist with the preparation and distribution of board agendas, papers, minutes and action lists.
Coordinate insurance renewal process with internal stakeholders.
Undertake research tasks and prepare briefs.
Manage billing, invoices, expenses and related administrative processes.
Coordinate diaries, meetings, appointments, and travel arrangements.
Manage the Legal team's inboxes, including monitoring, prioritizing and directing correspondence as required.
Coordinate and administer document signing processes and workflows.
Ensure documents and information are accurately filed and readily accessible.
Identify opportunities to use AI tools and technology to improve administrative processes, streamline workflows and enhance efficiency.
Provide general administrative support to the Legal team as required, helping with day-to-day matters and team coordination.
Liaise with internal stakeholders, external advisers, customers and other contacts in a professional manner.

What you’ll bring

We’re looking for someone who is highly organised, reliable and detail-focused, with the ability to manage confidential information and multiple priorities.

You will ideally have:

Previous experience as a Legal Assistant, Company Secretarial Assistant, Executive Assistant or similar role
Experience supporting a legal, professional services or corporate environment.
Strong document preparation, formatting and proofreading skills.
Excellent attention to detail and accuracy.
Strong Microsoft Office skills, particularly Word, Outlook and Excel, as well as experience using and administering SharePoint
An interest in using AI tools and digital solutions that can improve processes and efficiency.
A professional and discreet approach when handling confidential information.
Analytical thinking and problem-solving skills.
A willingness and eagerness to learn and grow.

Flexibility that works for you

This is a part-time position at 0.6 FTE (3 days per week), offering flexibility to support work-life balance.

We understand that life doesn’t always fit neatly into 9:00am–5:00pm. Whether you have school drop-offs, a favourite gym class or regular appointments to work around, we’re happy to have a conversation about what flexibility looks like for you.

Why Siemens?

At Siemens, you’re not just joining a company - you’re joining a global community of people who are passionate about making a difference.

We’re proud of our high-performing culture, where people are encouraged to bring their ideas, challenge the status quo and continuously look for better ways to work. You’ll be surrounded by talented and supportive colleagues who value collaboration, respect and achieving great outcomes together.

If you’re looking for a part-time opportunity with a high-performing culture, genuine flexibility and the chance to make an impact, we’d love to hear from you.

Diversity & Inclusion

At Siemens, we value diversity and inclusion and are committed to creating a workplace where everyone feels respected, valued and empowered to succeed. We welcome applications from people of all backgrounds and experiences.

Apply Now

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secretarial assistant jobs in melbourne, vic

Executive Assistant - Legal and Company Secretary

Executive Assistant

Executive Assistant to CEO

Personal Assistant

Administrative Assistant - Learning & Teaching

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