In-Demand Documentation specialist Jobs in Melbourne, Vic

Administrative Specialist
KBR —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
- Health insurance
- Parental leave
Position Title OHS Administration Officer, North Western Victoria Region
Government schools —Melbourne VIC
- $79,589 - $96,780 a year
- Part-time
- Microsoft Word
- Customer service
- Microsoft Office
- Annual leave
5d
Mobility Specialist - APAC
Remote —Melbourne VIC
- $29,450 - $74,500 a year
- Remote
- AI
- Communication skills
- Relocation assistance
- Annual leave
4d
Desktop Home Assessor
Auto & General Holdings —Sunshine VIC
- Organisational skills
- Time management
- Parental leave
- Gym membership
Quick Apply
Service Desk Specialist
Infosys —Melbourne VIC
- $90,243 - $98,861 a year
- Customer service
- Communication skills
- Health insurance
- Parental leave
Business Process & Documentation Specialist
Service Stream —Melbourne VIC
- Full-time
- Leadership
5d
Workers Compensation PIAWE Specialist - 12-month FTC
DXC Technology —Melbourne VIC
- Full-time
- Microsoft Excel
- In-person
- Communication skills
- Parental leave
- Employee assistance program
HR Specialist, Contracts Management - APAC
Remote —Melbourne VIC
- $29,750 - $67,000 a year
- Remote
- Google Suite
- Conflict management
- AI
- Annual leave
- Work from home
Patient Access Officer
OHV —Carlton VIC
- $58,643 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Commuter assistance
- Employee assistance program
Executive Assistant - Audit & Assurance
BDO —Melbourne VIC
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Health insurance
- On-the-job training
Project Administrator
Job Site Recyclers —Laverton VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Construction site
- Microsoft Office
- Parental leave
- Employee discount
Quick Apply
Administative Support
Victoria Police —Melbourne VIC
- $62,104 - $79,753 a year
- Full-time
- Customer service
- Front desk
- Computer skills
8d
Medical Administration Officer
Victoria Police —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Management
- Research
- Microsoft Office
8d
Delivery Specialist (Order management)
Infosys —Melbourne VIC
- $90,243 - $98,861 a year
- Salesforce
- Analysis skills
- Agile
- Health insurance
- Parental leave
Newborn Hearing Screener - Box Hill
Royal Children's Hospital —Melbourne VIC
- $69,438 - $76,764 a year
- Part-time
- Hybrid work
- Administrative experience
- Data entry
- Organisational skills
- Employee assistance program
1d
Process Improvement Specialist
Toll Group —Melbourne VIC
- Full-time
- Microsoft Excel
- Analysis skills
- Communication skills
Administration Assistant - Medical Oncology
Peter MacCallum Cancer Centre —Parkville VIC
- $69,438.72 - $76,764.48 a year
- Part-time
- Hybrid work
- Management
- Customer service
- Medical office experience
- Annual leave
11d
Training and Implementation Specialist
risr/ —Melbourne VIC
- $100,000 - $110,000 a year
- Full-time
- Remote
- Agile
- AI
- Profit sharing
- Annual leave
Quick Apply
11d
Graduate Research Coordinator
University of Melbourne —Parkville VIC
- $7 - $120,453 a year
- Full-time
- Research
- Microsoft Office
- Administrative experience
- Health insurance
- Parental leave
12d
Clinical Applications Specialist, CT
Philips —Melbourne VIC
- Full-time
- Sales
- Marketing
- Master's degree

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Administrative Specialist

KBR -
Melbourne VIC

Apply Now

Job Details

Full-time

Benefits

Health insurance
Parental leave
Salary packaging
Insurance services

Qualifications

Microsoft Office
Administrative experience
SharePoint
AI
Document management systems

Full Job Description

Title:

Administrative Specialist

The Opportunity

Join our team and play a key role in supporting the smooth day-to-day operations of a busy project environment. This is a fantastic opportunity for an organised and proactive administrator who enjoys working with people, coordinating multiple tasks, and providing high-quality support to project teams and stakeholders.

In this varied role, you'll be responsible for a broad range of administrative and project coordination activities, helping to keep projects, documentation, meetings, and business processes running efficiently. You'll work closely with internal teams and external stakeholders, contributing to a collaborative and professional workplace while further developing your project administration and coordination skills.

What you’ll be doing

You’ll provide administrative support across a range of activities, including:

Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service.

Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation.

Coordinate end-to-end project administration activities to support successful project delivery.

Prepare, format, edit, and maintain high-quality reports, presentations, correspondence, bids, and other business documents.

Manage project and corporate document control systems, ensuring records are accurate, current, and compliant.

Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems.

Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures.

Process invoices, expenses, timesheets, and procurement-related activities using relevant business systems.

Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination.

Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day-to-day office operations.

Who are you?

You’re detail-oriented, and reliable, with a strong focus on accuracy. Comfortable working in a structured environment, following clear processes, and taking pride in getting the details right.

You’ll bring:

Experience in a similar role or considerable experience in project administration;
responsible, ‘eye for detail’, organised, high initiative, enthusiastic, professional and committed;
Excellent MS suite skills and experience in database management
Working knowledge of the Document Management System
Working knowledge of the SharePoint and other AI tools such as copilot
Ability to work to deadlines and prioritise multiple tasks
Excellent communication (written & verbal) and presentation skills;

About us

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

Please click the link below to learn more about Infrastructure Solutions Australia and the markets that we operate in.

Contents - Who we are

The perks

Industry leading salaries, reviewed annually
Salary packaging and Novated leases
Salary continuance (Income protection)
Paid Professional Membership Fees
Life/Health insurance discounts
Flexible work arrangements (start/finish times, WFH, Flex time)
End of trip facilities
Employee Stock Purchase Plans
Paid parental leave
Personal Career development plans
Growth and promotion opportunities

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.

#LI-DNP #LI-DNI #S-DNI

Apply Now

Refine Your Search

documentation specialist jobs in melbourne, vic

Administrative Specialist

Position Title OHS Administration Officer, North Western Victoria Region

Mobility Specialist - APAC

Desktop Home Assessor

Service Desk Specialist

Business Process & Documentation Specialist

Workers Compensation PIAWE Specialist - 12-month FTC

HR Specialist, Contracts Management - APAC

Patient Access Officer

Executive Assistant - Audit & Assurance

Project Administrator

Administative Support

Medical Administration Officer

Delivery Specialist (Order management)

Newborn Hearing Screener - Box Hill

Process Improvement Specialist

Administration Assistant - Medical Oncology

Training and Implementation Specialist

Graduate Research Coordinator

Clinical Applications Specialist, CT

I want to receive the latest job alert for documentation specialist in melbourne, vic

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