In-Demand Administrative specialist Jobs in Melbourne, Vic

Administrative Specialist
KBR —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- SharePoint
- Health insurance
- Parental leave
19h
Office Manager
Rapid Passive Fire Pty Ltd —West Melbourne VIC
- $80,000 - $90,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- Construction experience
Quick Apply
Customer Service Associate
Computershare —Melbourne VIC
- Full-time
- Microsoft Excel
- Microsoft Office
- Data entry
- Employee stock purchase plan
- Work from home
Customer Service Specialist
MyIntegra —Melbourne VIC
- Full-time
- Hybrid work
- CRM software
- Customer service
- Salesforce
- Health insurance
- Employee assistance program
Quick Apply
9d
Lifecycle Specialist, Employee Relations and Transitions - APAC
Remote —Melbourne VIC
- $37,250 - $83,800 a year
- Remote
- Conflict management
- AI
- Negotiation
- Annual leave
- Work from home
Project Administrator
Job Site Recyclers —Laverton VIC
- $80,000 - $85,000 a year
- Full-time
- Management
- Construction site
- Microsoft Office
- Parental leave
- Employee discount
Quick Apply
12d
Support & Implementation Consultant
Spektrix —Melbourne VIC
- $70,000 - $85,000 a year
- Weekend availability
- Microsoft Excel
- Customer service
- AI
- Annual leave
- Paid sick leave
Quick Apply
Systems Support Officer
Department of Justice and Community Safety —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Office
- Administrative experience
- Working with children
Customer Support Specialist
Unimarket Pty Ltd —Melbourne VIC
- Full-time
- Hybrid work
- Customer service
- Data analysis skills
- Administrative experience
Quick Apply
9d
Customer Experience Administrator
Healius Corp. —Heidelberg VIC
- Full-time
- Laboratory
- Administrative experience
- Patient care
- Health insurance
- Employee assistance program
10d
Solar Installation Coordinator & Technical Support Specialist
Start Solar —Burwood VIC
- $70,000 - $100,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
- Employee discount
Quick Apply
Analyst, Data & Analytics
Department of Health —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Administrative experience
- SQL
- Analysis skills
4d
Senior Payroll Specialist
Peter MacCallum Cancer Centre —Parkville VIC
- $110,000 - $120,000 a year
- Full-time
- Customer service
- Analysis skills
- Organisational skills
- Annual leave
9d
Customer Service Officer (Part time)
Workskil Australia Ltd —Coburg VIC
- Part-time
- Microsoft Office
- Administrative experience
- Organisational skills
Team Leader, Patient Liaison
The Royal Children's Hospital —Parkville VIC
- $113,793.68 - $114,382.84 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
9d
Reception Supervisor
Compass Group Australia —Melbourne VIC
- Full-time
- Microsoft Office
- Administrative experience
- Supervising experience
- Parental leave
Program Officer
Victorian Early Childhood Regulatory Authority —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Customer service
- Microsoft Office
- Organisational skills
10d
Administrative Officer - Statements
Royal Australian and New Zealand College of Obstetricians and Gynaecologists —Melbourne VIC
- Contract
- Microsoft Word
- Microsoft Excel
- Writing skills
- Health insurance
- Work from home
Quick Apply
Reporting, Risk and Compliance Analyst, Digital Health
Department of Health —Melbourne VIC
- $100,894 - $114,476 a year
- Full-time
- Microsoft Excel
- SQL
- Presentation skills
10d
Project Support Officer
Department of Energy, Environment and Climate Action —Melbourne VIC
- $81,496 - $98,955 a year
- Full-time
- Hybrid work
- Office
- Administrative experience
- Organisational skills
2d

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administrative specialist jobs near melbourne, vic

Administrative Specialist

KBR -
Melbourne VIC

Apply Now

Job Details

Full-time
19 hours ago

Benefits

Health insurance
Parental leave
Salary packaging
Insurance services

Qualifications

Microsoft Office
Administrative experience
SharePoint
AI
Document management systems

Full Job Description

Title:

Administrative Specialist

The Opportunity

Join our team and play a key role in supporting the smooth day-to-day operations of a busy project environment. This is a fantastic opportunity for an organised and proactive administrator who enjoys working with people, coordinating multiple tasks, and providing high-quality support to project teams and stakeholders.

In this varied role, you'll be responsible for a broad range of administrative and project coordination activities, helping to keep projects, documentation, meetings, and business processes running efficiently. You'll work closely with internal teams and external stakeholders, contributing to a collaborative and professional workplace while further developing your project administration and coordination skills.

What you’ll be doing

You’ll provide administrative support across a range of activities, including:

Act as the first point of contact for internal and external stakeholders, delivering professional and responsive customer service.

Provide administrative support across projects, teams and meetings, including preparing agendas, minutes, and documentation.

Coordinate end-to-end project administration activities to support successful project delivery.

Prepare, format, edit, and maintain high-quality reports, presentations, correspondence, bids, and other business documents.

Manage project and corporate document control systems, ensuring records are accurate, current, and compliant.

Process, distribute, and track incoming and outgoing correspondence, maintaining effective filing and registration systems.

Coordinate travel and accommodation bookings, ensuring compliance with company policies and procedures.

Process invoices, expenses, timesheets, and procurement-related activities using relevant business systems.

Organise meetings, functions, and events, including logistics, scheduling, and stakeholder coordination.

Maintain strong working relationships with project teams and stakeholders while supporting communication, distribution lists, and day-to-day office operations.

Who are you?

You’re detail-oriented, and reliable, with a strong focus on accuracy. Comfortable working in a structured environment, following clear processes, and taking pride in getting the details right.

You’ll bring:

Experience in a similar role or considerable experience in project administration;
responsible, ‘eye for detail’, organised, high initiative, enthusiastic, professional and committed;
Excellent MS suite skills and experience in database management
Working knowledge of the Document Management System
Working knowledge of the SharePoint and other AI tools such as copilot
Ability to work to deadlines and prioritise multiple tasks
Excellent communication (written & verbal) and presentation skills;

About us

KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.

Please click the link below to learn more about Infrastructure Solutions Australia and the markets that we operate in.

Contents - Who we are

The perks

Industry leading salaries, reviewed annually
Salary packaging and Novated leases
Salary continuance (Income protection)
Paid Professional Membership Fees
Life/Health insurance discounts
Flexible work arrangements (start/finish times, WFH, Flex time)
End of trip facilities
Employee Stock Purchase Plans
Paid parental leave
Personal Career development plans
Growth and promotion opportunities

Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.

#LI-DNP #LI-DNI #S-DNI

Apply Now

Refine Your Search

administrative specialist jobs in melbourne, vic

Administrative Specialist

Office Manager

Customer Service Associate

Customer Service Specialist

Lifecycle Specialist, Employee Relations and Transitions - APAC

Project Administrator

Support & Implementation Consultant

Systems Support Officer

Customer Support Specialist

Customer Experience Administrator

Solar Installation Coordinator & Technical Support Specialist

Analyst, Data & Analytics

Senior Payroll Specialist

Customer Service Officer (Part time)

Team Leader, Patient Liaison

Reception Supervisor

Program Officer

Administrative Officer - Statements

Reporting, Risk and Compliance Analyst, Digital Health

Project Support Officer

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