In-Demand Administrative assistant Jobs in Kirwan, Qld

Junior Facilities Administration Assistant
Otto's Services —Railway Estate QLD
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- On-the-job training
Quick Apply
Administration Assistant
Wilmar —New Townsville City QLD
- Part-time
- Customer service
- Microsoft Office
- Administrative experience
9d
Administrative Assistant
Hitachi Construction Machinery —New Townsville City QLD
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
Administration Assistant
Enabling Pathways —New Townsville City QLD
- Full-time
- Microsoft Office
- Administrative experience
- Experience working with children
- Employee assistance program

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Junior Facilities Administration Assistant

Otto's Services
Railway Estate QLD

Quick Apply

Job Details

Temporary | Casual

Benefits

On-the-job training

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
No experience needed
Microsoft Office
Administrative experience
Senior Secondary Certificate of Education

Full Job Description

Entry-Level Opportunity | Casual or Permanent for the Right Candidate

We are seeking a Junior Facilities Administration Assistant to join our Facilities Management team.

This is an excellent opportunity for a recent high school graduate or entry-level candidate looking to gain practical experience in administration, facilities management and business operations.

You will work closely with our Facilities team, contractors and compliance officer. Supporting the day-to-day administration of maintenance and facilities activities across multiple work sites.

About the Role

Your responsibilities will include:

Assisting with SimPRO scheduling and work orders
Communicating with contractors regarding scheduled works and job requirements
Assisting with the administration of maintenance requests across multiple sites
Processing, checking and accurately distributing invoices
Amending and correcting invoices where required
Following up contractors for outstanding information, documentation or completed works
Uploading and maintaining contractor compliance documentation in Operandio
Maintaining accurate records and ensuring information is entered correctly into all relevant systems
Assisting the Facilities team with general administration and data entry
Responding to emails/calls
Communicating professionally with stores, contractors and internal team members
Providing general administrative support to the Facilities Management team

About You

We are looking for someone who is:

Highly organised and extremely detail-oriented
Confident using computers and able to learn new software
Proficient in Microsoft Office Suite, including Outlook, Word and Excel
Comfortable working with emails, documents, spreadsheets and online systems
A clear and professional communicator who understands appropriate workplace communication standards
Reliable, punctual and willing to learn
Able to follow processes and instructions accurately
Comfortable asking questions when they are unsure
Able to manage multiple tasks and stay organised
Professional and confident
Someone who takes pride in getting the details right

Previous facilities or administration experience is not required. Full on-the-job training will be provided to the successful candidate.

However, you must have a strong level of computer literacy, a willingness to learn new systems and a good understanding of professional email and workplace communication standards.

The Systems

You will receive training in the systems we use, including:

SimPRO – maintenance and contractor scheduling
Operandio – compliance and document management
Microsoft Office Suite
Email and other relevant business systems

What We Offer

Entry-level opportunity with full on-the-job training
Gain experience in facilities management, administration and business operations
Work alongside an experienced Facilities team
Casual employment initially, with the opportunity for permanent employment for the right candidate
Opportunity to develop your administrative and systems skills within a growing business

Who Would Suit This Role?

This position would suit a recent high school graduate who is tech-savvy, organised, reliable and eager to learn.

You don't need years of experience — we are looking for the right attitude, attention to detail and willingness to learn. If you're someone who enjoys working on a computer, likes keeping things organised and wants to develop practical workplace skills, we'd love to hear from you.

Company Overview

Please visit our company website for more information

Quick Apply

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