In-Demand Administrative officer Jobs in Castle Hill, Nsw

Customer Support & Administration Officer - Allied Health Practice
Grace Children's Therapy —Castle Hill NSW
- Part-time
- Customer service
- Administrative experience
- Computer skills
Quick Apply
Scheduling Support Officer
BaptistCare —Kellyville NSW
- Full-time
- Hybrid work
- Management
- Customer service
- Administrative experience
1d
Retail Customer Service Officer
Australia Post —Hornsby NSW
- $28.58 - $30.55 an hour
- Part-time
- Customer service
- Administrative experience
- Cash handling
9h
Administrative Officer
NSW Police Force —Parramatta NSW
- $102,936 - $113,579 a year
- Full-time
4d
Customer Service Officer
Metcash —Northmead NSW
- Full-time
- Customer service
- Administrative experience
- Front desk
- Parental leave
Project Support Officer
Transport For NSW —Parramatta NSW
- $108,374 - $119,210 a year
- Full-time
- No degree
4d
Student Administration Officer Complaints
TAFE NSW —Sydney Western Suburbs NSW
- $97,771 - $105,290 a year
- Full-time
1d
Executive Support Officer
Independent Commission Against Corruption —Sydney NSW
- $108,276 - $120,075 a year
- Full-time
- Management
- Administrative experience
- Communication skills
- Work from home
6d
Student Service Officer (Admin)
Wellington Education Group —Sydney NSW
- $30 - $40 an hour
- Management
- Customer service
- Microsoft Office
- Professional development assistance
Quick Apply
1d
Client Services Officer
Findex —Norwest NSW
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Volunteer / Administration Assistant
Blacktown City Council —Blacktown NSW
- From $1,468.72 a week
- Full-time
- Administrative experience
- Computer skills
- Communication skills
11d
Client Services Officer
Greenline Home Loans —North Kellyville NSW
- Communication skills
Customer Interface Property Information Administrative Officer
Transport For NSW —Macquarie Park NSW
- $100,123 - $110,138 a year
- Full-time
- Administrative experience
- Organisational skills
12d
Marketing Administration Coordinator
Red Rooster —Chatswood NSW
- Full-time
- Hybrid work
- Serving
- Microsoft Office
- Organisational skills
- Parental leave
- Free food
14d
Village Support Officer
Keyton —Pennant Hills NSW
- CPR Certification
- Customer service
- First Aid Certification
- Referral program
RTO Compliance Officer Parramatta
Legend Institute —Parramatta NSW
- $80,499.19 - $90,723.73 a year
- Full-time
- Management
- Microsoft Office
- Administrative experience
Quick Apply
Scheduling Support Officer
Baptistcare WA —Kellyville NSW
- Full-time
- Hybrid work
- Management
- Customer service
- Administrative experience
1d
Clinical Trial Assistant
Western Sydney Local Health District —Sydney NSW
- $35.97 - $51.82 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
6d
Claims Service Officer
TAL —Sydney NSW
- Full-time
- Hybrid work
- Administrative experience
Quick Apply
Business Administration Trainee
Blacktown City Council —Blacktown NSW
- Full-time
- Administrative experience
- Computer skills
- Business
11d

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Customer Support & Administration Officer - Allied Health Practice

Grace Children's Therapy
Castle Hill NSW

Quick Apply

Job Details

Part-time | Casual

Qualifications

Customer service
Certificate III
Administrative experience
Driver Licence
Computer skills
Typing
Working with Children Check
Office experience

Full Job Description

We are a busy occupational therapy practice and looking for a casual administration support officer with experience in customer service and administration to join our allied health practice. The position has potential to transition to a permanent part-time position in the future for the right candidate.

The successful applicant will work as an important member of the team by providing administrative support to our friendly therapy team and assisting with coordinating our client appointments, processing transactions, invoicing and ad-hoc admin tasks. A pivotal component of this role will be keeping our database up to date and providing phone support to our clients, including onboarding clients into our practice and updating therapist diaries.

Knowledge of the National Disability Insurance Scheme and medical referral process is beneficial as a large part of your role is providing information to clients and coordinating calendars, however we are willing to provide training to the right person.

You will be working within a team of administration support officers, therefore, it's essential to be a team player and you would report directly to the practice manager and the company director.

The applicant needs to be well presented and enjoys working in a busy environment, as well as, have a good eye for detail and excellent customer service skills. Being able to build rapport with parents is essential as you will be a point of call for families that attend the practice. We work with young children, teenagers and young adults with varying disabilities therefore you need to be a person of integrity, patience and understanding and will be required to complete mandatory training as part of your job role.

This role requires you to be able to work unsupervised and complete duties independently and on a timely basis. This job role requires a person who is a logical thinker and able to multi-task and manage their time efficiently. Accuracy and attention to data entry is a requirement.

We are completely paperless, and utilise a number of apps and platforms to streamline all our systems therefore you need to be trained in using our software platforms.

The duties include:

Maintain accurate client records.
Process invoices and payments through our gateway.
Handle correspondence and communication with clients
Support the team with various administrative duties as needed
Opening and closing the clinic
Transactions, including emailing invoices and receipts and processing payments.
Answering the phone and coordinating appointments
Keeping our client database up to date.
Setting up client profiles in the system
Liaison with clients and following up on documentation
Processing, scanning incoming and outgoing correspondence (as we are paperless) to the database.
Following up daily on payments and reconciling transactions to ensure the day is balanced.

Essential Criteria:

Certificate III or above in office administration/business or similar work experience in administration.
Experience processing and reconciling invoices.
Attention to detail.
Being able to work independently and autonomously is essential.
Being able to prioritise workflow and manage time to ensure invoicing is completed by the end of the day.
Be willing to learn how to use our Practice Management Software
Experience working in with allied health or medical sector is highly regarded.
Understanding the NDIS process is beneficial as a large portion of our work is with NDIS participants however, training will be provided.
Experience with the Medicare scheme is beneficial
Working with Children Check is mandatory (willing to obtain one)
NDIS Worker Screener is mandatory (willing to obtain one)
High level of computer skills with adequate typing speed of 35-40 wpm
Attention to detail and meticulous data entry is essential
Be reliable and possess a strong work ethic
Ability to work in a face-paced environment
A fast learner with using a variety of apps and platforms
Being punctual is important as the opener for the day.
NSW Drivers Licence and own vehicle required

Hours:

Need to be available to work up to 7pm and available to work during our operational hours.

Part-time position available - approximately 15 -18 hours per week.

Operation hours:

Tuesday, Wednesday, Thursday - 10am to 7pm
Friday 9am to 6pm
Saturday 7:30am to 1:30pm

Commencement Date: September 2026

Quick Apply

Refine Your Search

administrative officer jobs in castle hill, nsw

Customer Support & Administration Officer - Allied Health Practice

Scheduling Support Officer

Retail Customer Service Officer

Administrative Officer

Customer Service Officer

Project Support Officer

Student Administration Officer Complaints

Executive Support Officer

Student Service Officer (Admin)

Client Services Officer

Volunteer / Administration Assistant

Client Services Officer

Customer Interface Property Information Administrative Officer

Marketing Administration Coordinator

Village Support Officer

RTO Compliance Officer Parramatta

Scheduling Support Officer

Clinical Trial Assistant

Claims Service Officer

Business Administration Trainee

I want to receive the latest job alert for administrative officer in castle hill, nsw

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