In-Demand Senior personal assistant Jobs in Caringbah, Nsw

Personal Assistant
Sales Pond Pty Ltd —Sydney NSW
- $60,000 - $75,000 a year
- Full-time
- CRM software
- Sales
- Administrative experience
Quick Apply
3d
Assistant Accountant
Enware Pty Ltd —Caringbah NSW
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Employee assistance program
Quick Apply
14d
Applications Support Senior Analyst (Assistant Vice President)
Citi —Sydney NSW
- Full-time
- Management
- Analysis skills
- Education
Lifestyle Assistant | Aged Care
Infinite Aged Care —Padstow NSW
- Part-time
- Hospitality
- CPR Certification
- First Aid Certification
- Employee assistance program
- Employee discount
13d
Assistant Store Manager - Caringbah
FREEDOM Furniture —Caringbah NSW
- Full-time
- Management
- Leadership
- Employee discount
Quick Apply
Guest Relations Assistant Team Leader
Youthworks —Royal National Park NSW
- Full-time
- Microsoft Word
- Customer service
- Microsoft Office
Personal Assistant/Accounts Administrator
Fusion People Pty Ltd —Sydney NSW
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick Apply
Expression of Interest | Residential Property & Communities | Sydney
Greystar Real Estate Partners LLC —Sydney NSW
- Full-time
- Hospitality
- Customer service
- Front desk
Senior Sales Assistant
Flo & Frankie —Eastgardens NSW
- Part-time
- Sales
- Employee discount
6d
Executive Assistant
St Vincent de Paul Society —Lewisham NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Parental leave
- Employee assistance program
3IC - Miranda
SHEIKE & CO PTY LTD —Miranda NSW
- Full-time
- Leadership
- Employee discount
- Referral program
Quick Apply
Executive Assistant
News Corp —Sydney NSW
- Hybrid work
- Google Suite
- Sales
- Microsoft Office
- Parental leave
7d
Executive Assistant
FerrierSilvia —Sydney NSW
- Full-time
- Microsoft Powerpoint
- Microsoft Office
- Communication skills
Expressions of Interest - Sydney Management
Sephora —Sydney NSW
- Weekend availability
- Merchandising
- Microsoft Office
- Parental leave
- Employee discount
Facilities Officer
JLL —Sydney NSW
- Night shift
- Microsoft Access
- Customer service
- Microsoft Office
- Health insurance
- Parental leave
Executive Support Senior Analyst
Accenture —Sydney NSW
- Full-time
- Software troubleshooting
- Administrative experience
- Communication skills
Team Assistant
SafetyCulture —Sydney NSW
- Full-time
- AI
- Parental leave
- Employee assistance program
Research Assistant
The Garvan Institute of Medical Research —Sydney NSW
- Up to $80,000 a year
- Full-time
- Medicine
- Research
- Master's degree
- Parental leave
2d
Internship or Work Experience
Firstclass.com.au —Sydney NSW
- Part-time
- Hybrid work
- Microsoft Excel
- Sales
- Customer service
- Opportunities for advancement
- Referral program
Team Assistant
World Bank Group —Sydney NSW
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Disability insurance
- Health insurance
21h

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Personal Assistant

Sales Pond Pty Ltd -
Sydney NSW

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year
3 days ago

Qualifications

CRM software
Google Docs
Sales
Administrative experience
Organisational skills
Front desk
Marketing

Full Job Description

The Personal Assistant exists to provide high-level, proactive support to the CEO and Company Directors — owning their diary, correspondence, travel, and day-to-day administration — while also ensuring the efficient day-to-day running of the office, including reception and office operations. Beyond core PA duties, the successful candidate will apply their organisational and administrative skills flexibly across other areas of the business as needed, including campaign support, client onboarding, and CRM administration, making this a varied, fast-paced role for someone who enjoys working across multiple priorities at once.

Essential Selection Criteria

PA Experience: minimum 2 years' prior experience in a Personal Assistant, Executive Assistant, or equivalent administrative/office support role, ideally supporting senior leaders or business owners.
CRM & Systems Proficiency: work experience using CRM platforms, along with solid knowledge of Google Workspace (Docs, Sheets); able to learn new tools quickly.
Organisational Skills: exceptional, detail-oriented and organised working habits, with the proven ability to multitask and juggle competing priorities, shifting deadlines, and multiple stakeholders in a fast-paced environment.
Discretion & Judgement: demonstrated ability to handle confidential and sensitive information with discretion, and to exercise sound judgement when prioritising Director requests against other business needs.
Proactive & Self-Motivated: a creative problem solver with the drive and tenacity to see tasks through to completion, and the ability to manage workload independently.
Dependability: dependable and reliable, able to work with minimum supervision.
Adaptability: comfortable moving between core PA duties, reception/office administration, and ad hoc support across other business functions.
Client-Facing Communication: professional written and verbal English, comfortable liaising with internal stakeholders, clients, and visitors.

Desirable

Prior experience in a marketing, sales, or client services environment.
Experience supporting more than one senior stakeholder concurrently.

Duties and Responsibilities

1. Personal Assistance to Management (45%)

Diary & Calendar Management: proactively manage and coordinate calendars for the Directors, scheduling meetings, anticipating conflicts, and reprioritising at short notice.
Travel & Expenses: arrange end-to-end travel bookings and itineraries; process expense claims and reconcile receipts.
Correspondence: draft, proofread, and manage email correspondence and internal communications on behalf of the CEO/Directors.
Personal Errands & Tasks: handle personal errands and tasks as assigned by Management.
Meeting Support: attend meetings and take notes; check Circleback notes and follow-up on action items; send reminders to Management when tasks are overdue; provide meeting note summaries and help action items where required.
Document & Filing Management: maintain organised digital filing systems for contracts, reports, and internal documentation.
Stakeholder Liaison: act as a first point of contact for the CEO/Directors, screening and triaging requests from internal and external stakeholders.

2. Administrative & Reception Support (20%)

Reception: greet and welcome visitors in a professional and friendly manner; answer and direct phone calls promptly and efficiently; manage inquiries and provide accurate information to visitors and callers.
Meeting Room Presentation: ensure the boardroom and meeting rooms are clean and tidy before and after client/guest meetings.
Office Equipment Liaison: act as liaison for all office equipment suppliers.
Scheduling & Coordination: assist in managing calendars and scheduling appointments; coordinate meetings and conferences, including room bookings and catering arrangements.
Mail & Correspondence: collect mail, and prepare and distribute correspondence, memos, letters, and forms.
Team Support: support Campaign Operational teams with administrative tasks as directed.
HR Support: assist HR with administrative tasks related to recruitment.

3. Office Operations (15%)

Supplies & Equipment: maintain office supplies and equipment, ensuring availability for daily operations, and organise top-ups or replacements.
Files & Records: organise and maintain files and records, both electronic and physical, ensuring filing cabinets and cupboards are organised and clearly labelled.
Office Presentation: ensure the office is kept tidy; prepare and manage the office cleaning roster.

4. Cross-Functional Business & Campaign Support (15%)

Campaign & Client Support: assist with client onboarding and campaign coordination tasks as required, ensuring a smooth experience for clients and internal teams.
Systems & Data Administration: support the accuracy and upkeep of CRM and other business systems, helping maintain clean, reliable data.
Quality Assurance: carry out quality checks on business outputs (e.g. leads, records, communications) to ensure they meet internal standards and client expectations.
Additional Business Support: apply PA-honed organisational and administrative skills to other teams and projects as business needs evolve, under guidance from the BOM.

5. Communication and Coordination (5%)

Interdepartmental Liaison: act as a liaison between departments, team members, and external contacts.
Internal Communications: facilitate internal communication processes, such as distributing memos and announcements.

Pay: $60,000.00 – $75,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

senior personal assistant jobs in caringbah, nsw

Personal Assistant

Assistant Accountant

Applications Support Senior Analyst (Assistant Vice President)

Lifestyle Assistant | Aged Care

Assistant Store Manager - Caringbah

Guest Relations Assistant Team Leader

Personal Assistant/Accounts Administrator

Expression of Interest | Residential Property & Communities | Sydney

Senior Sales Assistant

Executive Assistant

3IC - Miranda

Executive Assistant

Executive Assistant

Expressions of Interest - Sydney Management

Facilities Officer

Executive Support Senior Analyst

Team Assistant

Research Assistant

Internship or Work Experience

Team Assistant

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